OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

Swanley�&�District�Foodbank�

Annual�Report�and�Financial�Statements�

for�the�year�ended�31�March�2023

Contents�

Trustees�Annual�Report�2022/23�............................................................................................................�3� Independent�Examiner’s�Report�.............................................................................................................�5� Receipts�and�Payments�&�Balance�Sheet�................................................................................................�6�

2�|� P a g e

Swanley�&�District�Foodbank Trustees�Annual�Report�2022/23�

Charity�Name: �Swanley�&�District�Foodbank� Registration�Number: �1176505� Address :�26�Wallis�Close,�Dartford�DA2�7BE�

Trustee�Names:�

John�Kahan�(Chair)� Pauline�Annetts�(Secretary)� Jean�McQuillan� Elizabeth�Davies� Colin�Annetts�(Treasurer)� Peter�Matthews� Chrissy�Hudson�

Annual�Report�

This�was�a�very�challenging�year�for�the�Foodbank�after�coming�out�of�COVID�19�restrictions.� Our�long�serving�volunteer�Foodbank�Manager�and�Trustee�retired�after�8�years,�and�so�we� recruited�our�first�ever�employee,�a�part�time�Manager�who�took�up�position�in�August� 2022.�The�Manager�left�after�three�months,�and�a�new�Manager�was�appointed�in� December�2022.

Our�income�for�the�period�year�2022�to�2023�has�grown�due�to�generous�donations�from� the�public�and�local�businesses�and�applying�for�4�years�of�back�dated�Gift� Aid.�We�also�received�a�Winter�Support�Grant�from�the�Trussell�Trust,�and�a�government� funded�Household�Support�Grant�from�Sevenoaks�District�Council.�These�donations�and� grants�helped�us�to�replenish�our�storeroom�and�buy�in�urgently�needed�food�stock�items� during�the�on�going�cost�of�living�crises.�

To�improve�our�stock�control�and�handling�we�changed�the�layout�of�our�reception�area,�we� added�some�additional�shelving�and�purchased�a�further�weighing�machine,�we�also� purchased�a�laptop�and�printer.�This�allowed�inward�stock�to�be�handled�more�efficiently� and�avoided�a�log�jam�by�the�stock�room�dispatching�area�for�outgoing�food�parcels.��

We�made�a�huge�start�on�modernising�the�‘request�for�help’�procedures�from�Referral� Agencies,�such�as�West�Kent�Housing,�Social�Services,�and�local�schools,�by�increasing�the� use�of�the�on�line�electronic�E�Voucher�system,�which�has�reduced�the�number�of�manual� paper�vouchers�that�we�receive.�

Our�food�collection�points�at�ASDA�Swanley�and�Waitrose�Sevenoaks,�provided�us�with� regular�top�ups,�but�the�giving�of�food�items�from�other�sources,�especially�from�the�local� churches�and�organisations,�had�not�recovered�to�pre�COVID�levels.�

We�would�like�to�thank�our�volunteers�and�donors�for�their�support,�and�hard�work�in� helping�those�in�need,�and�we�are�grateful�for�their�time,�efforts�and�dedication.�

3�|� P a g e

Approved�by�the�Trustees�on�4�October�2023�

John�Kahan�–�Chair�of�Trustees�

4�|� P a g e

Swanley�&�District�Foodbank�

Independent�Examiner’s�Report

This�report�on�the�financial�statements�of�Swanley�&�District�Foodbank�for�the�year�ended�31�March� 2023,�which�are�set�out�on�page�6,�is�in�respect�of�an�examination�carried�out�in�accordance�with� section�145�of�the�Charities�Act�2011�('the�Act').�

Respective�responsibilities�of�the�trustees�and�examiner�

As�trustees�of�the�Charity�you�are�responsible�for�the�preparation�of�the�financial�statements;�you� consider�that�the�audit�requirements�of�the�Regulations�and�section�144�(2)�of�the�Act�does�not�apply� and�that�an�independent�examination�is�needed.�It�is�my�responsibility�to:�

Basis�of�independent�examiners�report�

My�examination�was�carried�out�in�accordance�with�the�General�Directions�given�by�the�Charity� Commission�under�s.145�(5)(b)�of�the�Act.�That�examination�includes�a�review�of�the�accounting� records�kept�by�the�Charity�and�a�comparison�of�the�accounts�presented�with�those�records.�It�also� includes�consideration�of�any�unusual�items�or�disclosures�in�the�financial�statements,�and�seeking� explanations�from�you�as�trustees�concerning�any�such�matters.�The�procedures�undertaken�do�not� provide�all�the�evidence�that�would�be�required�in�an�audit�and�consequently�no�opinion�is�given�as�to� whether�the�accounts�present�a�‘true�and�fair�view’�and�the�report�is�limited�to�those�matters�set�out� in�the�statement�below.�

Independent�examiner's�statement�

In�connection�with�my�examination,�no�matter�has�come�to�my�attention:�

Keith�Scudder� 42�Frobisher�Way,� Gravesend,� Kent.�DA12�4RA�

5�|� P a g e

Swanley�&�District�Foodbank

Receipts�and�Payments�&�Balance�Sheet�

for�the�year�ended�31st�March�2023�

SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK SWANLEY&DISTRICTFOODBANK
RECEIPTS&PAYMENTSACCOUNT
ForPeriod1April2022to31March2023
Balance�Broughtforward BankA/cOnly £61,893.08
PettyCash £123.37
Receipts £62,016.45
Donations £33,845.35
SevenoaksD.C.�HouseholdSupportGrant £3,250.00
TrussellTrust�AsdaTop�up £865.01
TrussellTrust�WinterSupportGrant £5,000.00
GiftAidreceived[HMRC] £6,562.58
SaleofBalecrates £81.00
TOTAL £49,603.94
Payments
Communications �£124.80
FranchiseFee £0.00
Gifts&Donations �£158.99
InformationCommissioner'sOffice[DataProtection] �£75.00
Insurance �£393.36
Light&Heat �£320.68
Printing&Stationery �£508.40
Rent �£8,500.00
Repairs&maintenance �£572.89
SevenoaksD.C.�HouseholdSupportGrant �£1,575.09
StaffingCosts �£4,140.30
VolunteerExpenses �£749.95
Water&Sewerage �£97.87
WinterSupportGrant[TrussellTrust] �£5,000.00
TOTAL �£22,217.33 £27,386.61
Balance�CarriedForwardat31March2023 £89,403.06
BarclaysBank UnrestrictedFunds: £38,651.33
BarclaysBank DesignatedFunds:[
++
]
£32,304.91
BarclaysBankTotalFundsasat31March2023 £70,956.24
MetroBank [UnrestrictedFunds]: £18,392.18
PettyCash: £54.64
£89,403.06
[++]SueCreedonFund £30,630.00
[++]SevenoaksDCHouseholdSupportGrant £1,674.91
TotalDesignatedfunds £32,304.91

Approved�by�the�Trustees�on�the�4�October�2023�signed�on�their�behalf�below�

John�Kahan�–�Chair�of�Trustee�

6�|� P a g e