## **Coley Park Community Association Annual General Meeting held on Monday 1[st] February 2021** . 

**Present** : Amelia Athendriou, Joe Northcote, Kirsty Charge, Chris Richardson, Dorothy Bugeja, Ellie Emberson, Liz Terry, Joanne Anderson, Elspeth Jenkins, Jim Penn, Nobert Tavarwisa, Alex Pordage, Lilliana Costa, Michael O’Sullivan, Arwen Hunt, Dominika Szelag, Tony Bayley. 

**Apologies:** Dina Fappiano, Sharon Fitton, Jennifer Potts, Jennifer Dunk, Veronica Elleson, Martin Winter, Pritesh Mistry, Hayley Cox, Jess Daly, Maryam Albuhry, Paul Gittings 

Chair welcomed everyone to the meeting and apologies were noted. 

## **Minutes of the last AGM:** 

Minutes of the last AGM presented and approved as an accurate record (appendix A) 

The work of the previous committee was highlighted and celebrated. Chair explained the changeover process to CIO has been a two-year process which involved closing old charity. Taken longer due to Covid lockdowns. 

The attendees accepted the minutes, proposed by Kirsty Charge and seconded by Elspeth Jenkins. 

## **Financial Report:** 

Dorothy Bugeja presented in detail the accounts for both the old and new charity (appendix B-D) 

Amounts confirmed in both current and savings of both charities. Nil balance in old charity savings account. 

Running costs explained, more user groups hiring hall, fundraising down (Covid), expenditurereducing costs. 

Work at the centre (during Covid) incurring running costs – water etc due to contractors being on site. 

Closing balance presented. 

No questions raised to Dorothy. 

Proposed by Tony Bayley and seconded by Jim Penn. 

## **Closure of CPCA – 1014569** 

This was proposed by Michael O’Sullivan and seconded by Tony Bayley. 

## **AGM for CIO – 1176483** 

Chair thanked everyone for attending the 1[st] AGM of the new charity. 

Kirsty and Dorothy presented the financial report for CIO. 

Councillor Liz Terry informed that Councillors have put in a recommendation to approve£2k of Community Infrastructure Levy for IT equipment. 




Chair ran through various grants available to the centre – food for families, centre worker. 

## **Chairs Report** 

Kirsty presented her report and discussed the following: 

- The Garden Refurbishment - NHS Rainbow Tyres 

- Cakes for Kindness Project 

- Centre Building Renovations which included new windows, decorating 

- Clubs at the centre such as Grass Roots Club, Over 50’s and Football Club 

- Youth workers James Pyle and Bethany Suggitt engaging with the kids and locals. 

- Fundraising events such as afternoon tea, monthly walks and Halloween party discussed. 

- The need to move fundraising online due to current situation 

- Defibrillator placed outside centre 

- New Headteacher at St Mary & All Saints primary school is keen to work with the centre 

Chair thanked Tony for all his help and support during the building renovations. 

It was confirmed that RBC will be supporting the centre with maintenance of the building moving forward. 

The building has had a number of improvements including painting, new fire doors, and new windows. Decision waiting on whether kitchen shutters can be replaced/linked to fire alarm. 

## **Gardening Project:** 

Dorothy gave an update of the extensive work that has been happening in the centre garden. 

Helpers still needed. 

Kirsty thanked Dorothy for all her help in both the garden and as secretary. Dorothy was presented with gifts. 

|**Nominations:**|
|---|
|**Trustee Position    Nominee                       Proposed by                  Seconded**|
|**Chair** Kirsty Charge               Michael O’Sullivan<br>Elspeth Jenkins|
|**Secretary** Amelia Athendriou        Dorothy Bugeja Tony Bayley|
|**Treasurer** Chris Richardson           Elspeth Jenkins              Jim Penn|






## **Committee Members:** 

Hayley Cox, Dominica Szelag, Tony Bayley, James Penn, Michael O’Sullivan, 

## **Affiliate/Associate Members:** 

Norbert Tavarwisa 

Joe Northcote 

RBC Councillor on rotation – Liz Terry, Ellie Emberson, Paul Gittings. 

Chair gave a brief introduction of the new secretary. 

## **AOB** : 

Future dates of meetings – usually 1[st] Monday of every month but was suggested a poll be done to determine suitable days. 

Chair thanked everyone for attending. 

Meeting ended at 20:26