**Registered Charity Number: 1176481**
**Kirklees Summer Playscheme Camp ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**For the year ended 31 January 2026**
## **Kirklees Summer Playscheme Camp Contents**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' annual report|2 - 4|
|Independent examiner’s report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the financial statements|8|
## **Kirklees Summer Playscheme Camp Legal and administrative information for the year ended 31 January 2026**
## **Trustees**
James Haywood Gwen Perfitt Richard Jackson Stephen Metcalf
**Charity number** 1176481
## **Contact address**
32 Clowne Road Barlborough Chesterfield S43 4EJ
## **Accountants**
Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
1
**Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2026**
The Trustees submit their annual report and the financial statements for the year ended 31 January 2026.
## **Structure, governance and management**
Kirklees Summer Playscheme Camp (“KSPC”) is a Charitable Incorporated Organisation which registered with the Charity Commission on 2 January 2018. KSPC is governed by the rules and regulations set down in its governing document.
## **Method of recruitment and appointment of Trustees**
The first Trustees were appointed by the members of the small voluntary group from their existing members. One of the Trustees is a qualified accountant.
In accordance with the Charity constitution, one third of the Charity’s Trustees must stand down on an annual basis. Steve Metcalf stood down on 26 April 2025 and was duly re-elected at the Annual General Meeting held on the same date.
The governing document was amended in April 2025 so that inactive members could no longer be a member, and the list of members would be agreed at each AGM.
## **Charitable objectives and activities**
The objective of the Charity is to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. The general activities to meet our objectives are the running of a residential Summer Camp based in West Yorkshire for children aged 9 -12 and is open to children across the region and beyond.
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’. The Trustees ensure that any fees charged are a contribution towards costs and do not cover the full cost of the provision. The charity raises funds to ensure that all families are subsidised, and low-income families pay a minimum charge.
## **Achievements and performance**
The Summer Camp is led by Fran Whitehead, an experienced school leader and SENCo. She is supported by a leadership team drawn from the Trustees and members. The Summer Camp had another successful year in 2025 with a strong and committed group of volunteers. All the children’s places were taken up, and the Duke of Edinburgh (“DofE”) places were oversubscribed with a waiting list for 2026. The DofE volunteers became part of our close-knit team and made a strong contribution. We continued to support disadvantaged children; 41% of our places were filled by children from lowincome families and 18% of our children had special educational needs. The Holiday Activities and Food (“HAF”) funding continued to support us to offer lots of fruit and vegetables with salad at every main meal, fruit at snack time and porridge and crumpets at breakfast.
2
## **Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2026**
## **Achievements and performance (continued)**
We continued to be successful with fundraising in the year. We received £1,000 from the One Community Foundation to support the purchase of new cutlery and electrical equipment and £1,000 from the Thornton Family Fund, which is managed by One Community, to support our Huddersfield buses. We received £1,566 from the Co-op Community Fund and £3,500 from Smurfitt Westrock who wanted to support a charity close to one of our volunteers. We participated in the HAF programme which allowed us to continue to offer our assisted child places for £10. The programme also offered invaluable support and guidance from Local Authority partners. We will continue to benefit from the HAF funding in 2026. Finally, we received smaller donations through regular fundraising and one-off donations, and our use of Easy Fundraising.
The weather was kinder to us this year and our children had a great time with lots of outdoor play, arts and crafts, sports, and dancing while making new friends and memories to take home and treasure.
## **Financial review**
The summer of 2025 saw continued increases in core operating costs for the site, transport, food and security and the average cost of a child’s place is anticipated to further increase in 2026. KSPC has always offered places at a small loss subsidising each place through fundraising for donations and income from DofE volunteers. In previous years, the Charity has places at a reduced cost for families from low-income families. In 2025 we were able to continue to offer these places at £10 thanks to the HAF funding. The Trustees are of the view that, so far as practically possible, the cost of each place should be kept as low as possible to support families who are struggling and the confirmed HAF funding in 2026 will allow us to maintain the charge for an assisted place at £10 to cover transport and accommodation costs. The price for a full price place will stay the same as in 2025.
The Trustees have worked through a number of plausible downsides and sensitivities for the forthcoming year. This scenario planning has taken into account an increase in site fees, security, transport, and food which are all impacted by the rise in the minimum wage and National Insurance for our suppliers as well as wider inflation.
It is clear that costs will rise again in 2026, and we expect to draw on some of our free reserves to invest in new equipment. However, demand for the children’s places and the DofE programme for 2026 remains high and we are confident that we will fill all our places and run at capacity and therefore reduce the risk to our budget.
## **Plans for the future**
The Trustees continue to review costs and charges and are confident that the Charity is on a sound financial basis and whilst not without financial risk, believe these are manageable over the coming years.
The investment in new children’s tents and the replacement of wind damaged marquees in 2024 and 2025 means that we have no need for large camping equipment investment in 2026. This allows us to focus our investment on a better experience for the children through food and activities. We have invested in a new booking system for 2026 onwards which will allow improved sharing of information with parents, and which allows more secure financial transactions and refunds.
The Summer Camp is planned to run in 2026 and beyond as long as it remains financially viable. Planning is underway and bookings for children’s places will open from Easter 2026. We continue to build on the secure finances and plan to use our free reserves to maintain costs to parents and also for investment in our activities.
3
## **Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2026**
## **Reserves policy**
The Trustees are of the view that KSPC is financially viable for a period of at least three years and the total funds carried forward provides a reasonable operating surplus for unexpected costs during the forthcoming years.
The Trustees have reviewed the reserves policy and have determined a reserve of a minimum of £9,300 should be maintained. The Trustees will continue to monitor this level in respect of the financial demands and inflationary costs. This figure would allow the estimated liabilities of operating the camp for one summer to be settled in the unlikely scenario the Summer Camp were to cease at very short notice. The Trustees also resolved that the reserve could be used in the event of the loss of a significant amount of canvas owing to adverse weather conditions.
Free reserves at 31 January 2026 were £38,723 (2025: £32,802). In previous years, the Trustees have used reserves, which are in addition to the minimum £9,300, to subsidise in year costs and to build a fund to subsidise assisted places in future years should the HAF money end. However, the continuing HAF budget for 26/27, a very tight control of costs and generous fundraising gives more flexibility in 26/27. The Trustees have agreed that further investment, which is not covered by 26/27 income, be made in equipment for longer term use.
25 May 2026
The Trustees declare that they have approved the Trustees’ report above on
Signed on their behalf by:
James Duncan Haywood Chair of Trustees
4
## **Independent examiner’s report to the Trustees of Kirklees Summer Playscheme Camp (“the Charity”)**
I report to the Trustees on my examination of the accounts of the Charity for the year ended 31 January 2026.
## **Responsibilities and basis of report**
As the charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
1. accounting records were not kept as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Susan Cochrane, FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
03 Jun 2026
5
## **Kirklees Summer Playscheme Camp**
## **Receipts & payments account For the year ended 31 January 2026**
|**Unrestricted**
**fund**
**£**
**Receipts**
Fees
25,847
Grants
**4**
1,566
Donations
5,131
Tuck shop sales
3,075
Easy Fundraising & Amazon smile
37
Gift aid
260
Interest
228
Insurance proceeds
-
Miscellaneous
12
**Total receipts**
**36,156**
**Payments**
Food
-
Camp equipment
-
Travel
4,686
Activity equipment
10,375
Website and admin
4,811
Training and planning
1,376
Security and site
-
Volunteer expenses
4,520
Tuck shop
1,622
Capital equipment
1,607
Paypal charges
589
Independent examination fee
648
**Total payments**
**30,234**
**Net receipts/(payments) for the year**
**5,922**
Total funds brought forward
32,802
**Total funds carried forward**
**38,724**|**Restricted**
**fund**
**£**
-
25,964
-
-
-
-
-
-
-
**25,964**
10,750
4,179
1,000
836
-
-
9,199
-
-
-
-
-
**25,964**
**-**
-
**-**|**Total**
**2026**
**£**
25,847
27,530
5,131
3,075
37
260
228
-
12
**62,120**
10,750
4,179
5,686
11,211
4,811
1,376
9,199
4,520
1,622
1,607
589
648
**56,198**
**5,922**
32,802
**38,724**|**Total**
**2025**
**£**
24,988
21,400
5,813
3,214
152
268
250
5,059
-
**61,144**
8,885
10,887
5,939
9,282
4,456
973
7,784
3,761
2,263
-
848
630
**55,708**
**5,436**
27,366
**32,802**|
|---|---|---|---|
6
## **Kirklees Summer Playscheme Camp**
## **Statement of assets and liabilities As at 31 January 2026**
|Note
**Cash assets**
Balances at bank
**Total**
**Assets retained for the Charity's own use**
Assets gifted to the Charity
Assets purchased by the Charity
**Liabilities**
Accountancy & independent examination|**2026**
**£**
38,724
**38,724**
**Current**
**value**
**2026**
**£**
465
15,705
**16,171**
**2026**
**£**
672
**672**|**2025**
**£**
32,802
**32,802**
**Current**
**value**
**2025**
**£**
668
14,995
**15,663**
**2025**
**£**
648
**648**|
|---|---|---|
## 03 Jun 2026
These Financial Statements are accepted by the Trustees on
Signed on behalf of the Trustees by:
James Duncan Haywood Trustee
7
**Kirklees Summer Playscheme Camp**
## **Notes to the financial statements For the period ended 31 January 2026**
## **1 Receipts & payments account**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
## **2 Trustee's expenses**
Three Trustees received expenses totalling £352 (2025: three trustees received £951) during the period. No other remuneration or benefits were paid.
Unrestricted donations totalling £150 were received from two related parties.
## **3 Related party transactions**
Apart from those noted in note 2, there were no other related party transactions during the year (2025: £nil).
## **4 Grant income**
|Holiday Activities & Food Programme
One Community Foundation - Climbing wall and cave bus
One Community Foundation
Co-op Local Community Fund
Warburtons Wellbeing grant
**Restricted funds**
Holiday Activities & Food Programme
One Community Foundation - storm damage
One Community Foundation - transport costs|**Unrestricted**
**fund**
**£**
-
-
-
1,566
-
**1,566**
**Brought**
**forward**
**£**
-
-
-
**-**|**Restricted**
**fund**
**£**
23,750
-
2,214
-
-
**25,964**
**Income**
**£**
23,750
1,214
1,000
**25,964**|**Total**
**2026**
**£**
23,750
-
2,214
1,566
-
**27,530**
**Expenditure**
**£**
(23,750)
(1,214)
(1,000)
**(25,964)**|**Total**
**2025**
**£**
18,000
2,000
1,000
-
400
**21,400**
**Carried**
**forward**
**£**
-
-
-
**-**|
|---|---|---|---|---|
## **5 Restricted funds**
## **Holiday Activities & Food Programme**
Funding to assist in the provision of the holiday activities and food programme
## **One Community Foundation - storm damage**
Funding to contribute towards storm damage costs
## **One Community Foundation - transport costs**
Funding to contribute towards transport costs
8