**Registered Charity Number: 1176481**
## **Kirklees Summer Playscheme Camp**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**For the year ended 31 January 2024**
## **Kirklees Summer Playscheme Camp Contents**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' annual report|2 - 4|
|Independent examiner’s report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the financial statements|8|
## **Kirklees Summer Playscheme Camp Legal and administrative information for the year ended 31 January 2024**
## **Trustees**
James Haywood Gwen Perfitt Richard Jackson Stephen Metcalf
**Charity number** 1176481
## **Contact address**
32 Clowne Road Barlborough Chesterfield S43 4EJ
## **Accountants**
Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
1
**Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2024**
The Trustees submit their annual report and the financial statements for the year ended 31 January 2024.
## **Structure, governance and management**
Kirklees Summer Playscheme Camp (“KSPC”) is a Charitable Incorporated Organisation which registered with the Charity Commission on 2 January 2018. KSPC is governed by the rules and regulations set down in its governing document.
Prior to this the camps were run by a small voluntary group which was funded by grant from the local authority, Kirklees Metropolitan Borough Council.
## **Method of recruitment and appointment of Trustees**
The first Trustees were appointed by the members of the small voluntary group from their existing members. One of the Trustees is a qualified accountant.
In accordance with the Charity constitution, one third of the Charity’s Trustees must stand down on an annual basis. Richard Jackson stood down on 17 June 2023 and was duly re-elected at the Annual General Meeting held on the same date.
## **Charitable objectives and activities**
The objective of the Charity is to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. The general activities to meet our objectives are the running of a residential Summer Camp based in West Yorkshire for children aged 9 -12 and is open to children across the region and beyond.
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.
## **Achievements and performance**
The Summer Camp is led by Fran Whitehead an experienced school leader and SENCo. She is supported by a leadership team drawn from the Trustees and members. The Summer Camp had a successful year in spite of awful weather and a boggy field. All of the children’s places were taken up and the Duke of Edinburgh (“DofE”) places were oversubscribed with a waiting list for 2024, recruitment is already going well for DofE places in 2024. We continued to support disadvantaged children and 46% of our places were filled by low income families and those with a disability. We continued our investment in a photo booth and climbing wall and a cave bus also added to the children’s experience. The Holiday Activities and Food (“HAF”) funding supported us to offer lots of fruit and vegetables with salad at every main meal and porridge and crumpets an added excitement at breakfast.
2
## **Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2024**
## **Achievements and performance (continued)**
We continued to be successful with fundraising in the year. We received the third year of support from the One Community Foundation for our security and transport. In addition we had grants from the Woodward Charitable Trust and the Hedley Foundation to support a range of activity expenditure including the cave bus and climbing wall. We participated in the HAF programme which provided £13,500 of funding and allowed us to continue to offer our assisted child places for £10. The programme also offered invaluable support and guidance from Local Authority partners. We will continue to benefit from the HAF funding in 2024. Finally, we received smaller donations through regular fundraising and one-off donations, and our use of Easy Fundraising.
## **Financial review**
The summer of 2023 saw continued increases in core operating costs for the site, transport, food and security and the average cost of a child’s place is anticipated to further increase in 2024. KSPC has always offered places at a small loss subsidising each place through fundraising for donations and income from Aspiring Leaders. In previous years the Charity has provided around 100 of the 450 available places at a reduced cost for families from low-income families. In 2023 we were able to continue to offer these places at £10 thanks to the HAF funding. The Trustees are of the view that, so far as practically possible, the cost of each place should be kept as low as possible to support families who are struggling and the confirmed HAF funding in 2024 will allow us to maintain our pricing structure for at least another year.
The Trustees have worked through a number of plausible downsides and sensitivities for the forthcoming year. This scenario planning has taken into account an increase in site fees, security, transport and food which are all impacted by the rise in the minimum wage for our suppliers and wider inflation. The number of DofE places will reduce from 20 to 10 to allow a better more personalised experience for the volunteers. This will impact on income.
It is clear that costs will rise again in 2024 and we expect to draw on some of our free reserves to maintain the price of each child’s place at the existing rate. However, demand in the children’s places and the DofE programme for 2024 remains high and we are confident that we will fill all our places and run at capacity which will reduce the risk to our budget.
## **Plans for the future**
The Trustees continue to review costs and charges and are confident that the Charity is on a sound financial basis and whilst not without financial risk, believe these are manageable over the coming years.
A number of large purchases were made in 2022 and 2023 which are expected to provide benefit to the Summer Camp over a number of years. There is a limited plan for large spending on capital items during the 2024 -2025 financial year which will reduce outlays when compared to 2023. Decisions on any major reinvestment will take place in the Autum of 2024.
The Summer Camp is planned to run in 2024 and beyond as long as it remains financially viable. Planning is underway and bookings for children’s places will open in March 2024. We continue to build on the secure finances and are targeting annual fundraising of £3,000 a year to keep the cost to families as low as possible.
3
## **Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2024**
## **Reserves policy**
The Trustees are of the view that KSPC is financially viable for a period of at least three years and the total funds carried forward provides a reasonable operating surplus for unexpected costs during the forthcoming years.
The Trustees have reviewed the reserves policy and have determined a reserve of £9,000 should be maintained. The Trustees will continue to monitor this level in respect of the financial demands and inflationary costs. This figure would allow the estimated liabilities of operating the camp for one summer to be settled in the unlikely scenario the Summer Camp were to cease at very short notice. The Trustees also resolved that the reserve could be used in the event of the loss of a significant amount of canvas owing to adverse weather conditions. This scenario is considered remote.
Free reserves at 31 January 2024 were £27,366 (2023: £24,219).
10/04/2024 The Trustees declare that they have approved the Trustees’ report above on ________________ and are signed on their behalf by:
James Duncan Haywood Chair of Trustees
4
## **Independent examiner’s report to the Trustees of Kirklees Summer Playscheme Camp (“the Charity”)**
I report to the Trustees on my examination of the accounts of the Charity for the period ended 31 January 2024 which are set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
1. accounting records were not kept as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Susan Cochrane, FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH
12/04/2024
5
**Kirklees Summer Playscheme Camp**
## **Receipts & payments account For the year ended 31 January 2024**
|**Unrestricted**
**fund**
**£**
**Receipts**
Fees
31,714
Grants
**4**
-
Holiday Activities & Food Programme
13,500
Donations
1,061
Tuck shop
3,319
Easy Fundraising & Amazon smile
148
Gift aid
73
Interest
228
Miscellaneous
1,213
**Total receipts**
**51,256**
**Payments**
Food
11,526
Camp equipment
3,931
Travel
3,258
Activity equipment
7,419
Website and admin
5,469
Training and planning
687
Security and site
8,658
Volunteer expenses
4,453
Tuck shop
2,282
Paypal charges
426
**Total payments**
**48,109**
**Net receipts/(payments) for the year**
**3,147**
Total funds brought forward
24,219
**Total funds carried forward**
**27,366**|**Restricted**
**fund**
**£**
-
3,750
-
-
-
-
-
-
-
**3,750**
-
-
2,000
1,750
-
-
-
-
-
-
**3,750**
**-**
-
**-**|**Total**
**2024**
**£**
31,714
3,750
13,500
1,061
3,319
148
73
228
1,213
**55,006**
11,526
3,931
5,258
9,169
5,469
687
8,658
4,453
2,282
426
**51,859**
**3,147**
24,219
**27,366**|**Total**
**2023**
**£**
24,200
8,096
11,480
1,465
3,313
218
87
58
61
**48,978**
10,388
13,004
6,545
7,156
4,427
1,212
8,867
3,215
1,864
430
**57,108**
**(8,130)**
32,349
**24,219**|
|---|---|---|---|
6
## **Kirklees Summer Playscheme Camp**
## **Statement of assets and liabilities**
## **As at 31 January 2024**
|**2024**
Note
**£**
**Cash assets**
Balances at bank
27,366
**Total**
**27,366**
**Current**
**value**
**2024**
**£**
**Assets retained for the Charity's own use**
Assets gifted to the Charity
2,112
Assets purchased by the Charity
14,598
**16,711**
**2024**
**£**
**Liabilities**
Accountancy & independent examination
630
**630**
These Financial Statements are accepted by the Trustees on
Signed on behalf of the Trustees by:
James Duncan Haywood
Trustee
10/04/2024|**2023**
**£**
24,219
**24,219**
**Current**
**value**
**2023**
**£**
6,021
15,480
**21,501**
**2023**
**£**
594
**594**|
|---|---|
7
**Kirklees Summer Playscheme Camp**
## **Notes to the financial statements For the period ended 31 January 2024**
## **1 Receipts & payments account**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
## **2 Trustee's expenses**
Two Trustees received expenses totalling £752 (2023: £800) during the period. No other remuneration or benefits were paid.
Unrestricted donations totalling £120 were received from one trustee.
## **3 Related party transactions**
Apart from those noted in note 2, there were no other related party transactions during the year (2023: £nil).
## **4 Grant income**
|**Unrestricted**
**fund**
**£**
One Community Foundation - Security and transport costs
-
One Community Foundation - Tents
-
Tesco Community Grants
-
Woodward Charitable Trust
-
Hedley Foundation
-
**-**|**Restricted**
**fund**
**£**
2,000
-
-
750
1,000
**3,750**|**Total**
**2024**
**£**
2,000
-
-
750
1,000
**3,750**|**Total**
**2023**
**£**
3,616
1,000
1,480
2,000
-
**8,096**|
|---|---|---|---|
**One Community Foundation -** grants received as a contribution towards security and transport costs.
**Woodward Charitable Trust** - contribution to support activity costs
**Hedley Foundation** - contribution to support activity costs
8