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2023-03-31-accounts

Registered Charity No: 1176413

REPORT AND FINANCIAL STATEMENTS

12 MONTHS ENDED 31 MARCH 2023

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Addresses: Nether Stowey Village Hall Lime Street Nether Stowey Bridgwater Somerset TA5 1NH Nether Stowey Recreation Ground Barn Close Nether Stowey Bridgwater Somerset TA5 1PA Address for Correspondence: 2A Castle Street Nether Stowey Bridgwater Somerset TA5 1LN

Registered Charity No: 1176413

Bankers: Lloyds Bank PLC . 25 Cornhill, Bridgwater, Somerset TA6 3AY Lloyds Bank PLC. 120 Lewisham High Street, Lewisham, London SE13 6JG

Trustees 1/4/2022 – 31/3/2023:

Mark Cooke Jane Erskine Simon Freeman (Chair) Mark Howells Andrew Jeanes Eleanor Jones Sharon Mayell (Treasurer) Jo Davison (Scoins)

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TRUSTEE REPORT FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements of the charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting standard FRS 102.

Objectives and activities for the public benefit

The purposes of the charity are the provision and maintenance of a community centre, sports field and recreation ground for the use of the inhabitants of the Area of Benefit (Nether Stowey and the surrounding areas) without distinction of political, religious or other opinions, race or gender including use for:

The charity carries out these activities through informal relationships with and support from Nether Stowey Parish Council, Stowey Green Spaces Group and regular users of the facilities, in particular Nether Stowey Football Club.

A review of our achievements and performance

The sports field and recreation ground continue to be well-maintained, through over 100 hours of volunteer time (mainly Kev Hellier with weekly checks of the field and maintenance of the 3G court) as well as pitch cuts and grass cutting of the children’s play area, boundary strimming and tree maintenance by local contractors. Our focus is now on the condition of the football pitches and have been awarded a sixyear revenue grant from the Football Foundation (FF). Income continues to be received mainly from the mobile phone mast lease as well as hire of the MUGA and field by Nether Stowey Football and fundraising activities such as our annual Party in The Park and Bark in the Park dog show.

Our website is working well and is being updated on a monthly basis.

The trustees continue to focus on delivery of the new Stowey Centre project to build a community centre on the edge of the recreation ground. A planning application was submitted in December 2021, with a £10,000 grant from the Fairfield Charitable Trust and it was anticipated that planning would be granted by the end of the summer 2022. With this in mind (also see Risk Management) the trustees decided to close the existing Village Hall at the end of the financial year March 2022 to allow time to de-commission it. The three existing weekly users found alternative venues close by. At the time of writing this report we are still awaiting confirmation of planning permission, which has been severely delayed due to factors outside of our control, including numerous bat surveys and a change from Sedgemoor District Council to a new unitary authority, Somerset Council.

Financial review

All costs are closely monitored. Nether Stowey Football club pays a monthly fee of £120 for using the portacabin and shower hut on the recreation ground which is reviewed annually to check it covers electric, water and cleaning costs as a minimum. They also pay an annual fee of £1,000 to hire the MUGA. Rental income of £5,500 per annum is received for the mobile phone mast. Regular fund fund-raising such as Party in The Park (£685) and our new annual Dog Show (£327) help cover operational costs and our monthly 50:50 Lottery supports the costs of the new Centre with income of over £1,300 each year. These are all unrestricted funds. Bank account balances are held in line with our reserves policy and at the end of the year totaled £74,113 of which £39,852 are restricted funds and relate to a Village Hall Capital Expenditure

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grant from Sedgemoor District Council which is for the new Stowey Centre project and has yet to be spent due to the planning delays. Other restricted income for the year includes £3,500 insurance claim plus £250 donation from M Crawford for the new portacabin roof, which had been damaged in a storm. (M Crawford completed the work for us and his amount equaled the excess the charity had to pay on the insurance policy). Unrestricted funds have been spent on utility bills for the portacabin, shower hut, playing field as well as the old village hall. Pitch cuts cost £990, play area cuts £1,430, maintenance of the field £1,365 and insurance £1,729. The fees relating to the new Centre were £20,147 of which £10,000 was from restricted funds (Fairfield Trust grant) from the previous financial year and the remainder paid from the Sedgemoor District Council (now Somerset Council) grant restricted fund.

Risk Management

The MUGA, Skate ramp and children’s play area are subject to an SPFA annual inspection which is reviewed and acted upon by the playing field committee. This is supported by weekly volunteer checks. The trees are checked on an annual basis by a local contractor. The stream is cleared annually to prevent flooding.

The old village hall was closed 31/03/2022 as it was losing money due to reduced usage by hirers as the premises were considered to be too cold for some meetings, out of date for others (not having access to WiFi) and with access issues (steep slope and minimal parking). The back room was not available for hire, due to years with a leaky roof making the ceiling unsafe. The cost of the electric night storage heaters was increasing significantly and the cost of repairs was making the running of the hall unviable. The new Stowey Centre will be built and run as cost effectively as possible, utilizing new, greener energy and attracting a range of regular users. The old village hall is subject to a weekly check, in line with our insurer’s requirements. The grounds continue to be maintained and the water bill and standing charge for electricity have to be paid.

Reserves Policy

To help fund the eventual replacement of the 3G MUGA court, it was agreed by the Recreation Ground subcommittee on 28/04/2021 that 30% of the MUGA hirer’s income for each year will be transferred to the charity’s savings account. (£2,905 x 30% = £871.50, therefore £875 will been transferred.) This is an informal arrangement and therefore these are unrestricted funds.

We aim to keep a minimum balance equivalent to 12 months’ operating expenses in the main bank account. Surplus funds are transferred to the savings account to ensure the charity benefits from any bank interest. These monies are unrestricted funds.

Any grant monies received are restricted funds and can only be spent in accordance with the terms and conditions of the grant. The only grant we have outstanding is £39,852 (originally £50,000) from Sedgemoor District Council and we shall start spending this once the planning permission has been received for the new Stowey Centre. The Football Foundation pitch maintenance grant will be seen in the next financial year.

Plans for the future

A closer working relationship with Nether Stowey Football Club means that the Football Foundation will support the maintenance of the pitches through grant funding. They are also keen to support the building of the new Centre as it will comply with FA standards for changing rooms.

The Stowey Centre Project continues to be the focus for the trustees as it is expected that we shall be able to start construction within the next financial year.

Structure, governance and management

The Charitable Incorporated Organisation (CIO) has 8 trustees some of whom are focused solely on the project and others who also take an active role in management of the facilities. The charity has approximately 150 members who are invited to join committees, nominate and elect trustees at the AGM

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and have a say in how the facilities are managed and developed. The governing document is the constitution dated 21/12/2017. The day-to-day management is undertaken by a committee comprising of 3 trustees and a number of volunteers who are representative of the users of the facilities.

Trustees’ responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales require the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the application Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

Approved by the trustees on 22 November 2023 and signed on their behalf by:

S FREEMAN CHAIR of TRUSTEES

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INDEPENDENT EXAMINERS REPORT

Nether Stowey Village Hall & Recreation Ground (Charity No. 1176413) Independent Examiners Report to the Trustees of Nether Stowey Village Hall & Recreation Ground For the Year Ended 31 March 2023

I report to the trustees on my examination of the accounts of Nether Stowey Village Hall & Recreation Ground for the year ended 31 March 2023, which are set out on pages 3 to 13.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gavin Roberts ACA FCCA Date: 24 January 2024 4 King Square Bridgwater Somerset TA6 3YF

Signed: GavinR

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NETHER STOWEY VILLAGE HALL AND RECREATION GROUND STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2023

Note
1		 Unrestricted
Funds		 Restricted
Funds		 Total Funds
2023		 Total Funds
2022
Income 4
Hire fees £6,871.00 Nil £6,871.00 £7,543.15
Mast Lease £5,500.00 Nil £5,500.00 £5,500.00
Grants 8 Nil £50,000.00 £50,000.00 £24,648.00
Donations £630.36 £250.00 £880.36 £90.00
Fundraising& other £6,575.87 £3,500.00 £10,075.87 £6,546.60
Total income £19,577.23 £53,750.00 £73,327.23 £44,327.75
Expenditure
Operatingcosts 7 £15,269.23 £15,269.23 £16,626.12
Other costs (incl.
depreciation)		 6 £23,273.81 £23,897.80 £47,171.61 £41,565.35
Total expenditure £38,543.04 £23,897.80 £62,440.84 £58,191.47
Net
income/(expenditure)		 (£18,965.81) £29,852.20 £10,886.39 (£13,863.72)
Total Funds brought
forward		 £356,502.81 £10,000.00 £366,502.81 £380,366.53
Total funds carried
forward		 £337,537.00 £39,852.20 £377,389.20 £366,502.81

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NETHER STOWEY VILLAGE HALL AND RECREATION GROUND BALANCE SHEET AS AT 31 MARCH 2023

Note Unrestricted
Funds		 Restricted
Funds		 Total Funds
2023		 Prior Year
2022
Fixed assets
Tangible assets 11 £303,276.42 Nil £303,276.42 £326,461.36
Total fixed assets £303,276.42 Nil £302,276.42 £326,461.36
Current assets
Cash at bank and in
hand		 13 £34,260.58 £39,852.20 £74,112.78 £40,041.45
Total current assets £34,260.58 £39,852.20 £74,112.78 £40,041.45
Liabilities:
Creditors falling due
within oneyear		 Nil Nil Nil Nil
Net current assets £34,260.58 £39,852.20 £74,112.78 £40,041.45
Total assets less
current liabilities		 £337,537.00 £39,852.20 £377,389.20 £366,502.81
Creditors: Amounts
falling due after more
than one year.
Provisions for
liabilities and charges		 Nil Nil Nil Nil
Net assets £337,537.00 £39,852.20 £377,389.20 £366,502.81
Represented by:
Accumulated Assets £356,502.81 £10,000.00 £366,502.81 £380,366.53
Net Surplus for 12
months		 (£18,965.81) £39,852.20 £10,886.39 (£13,863.72)
Total charity value £337,537 £39,852.20 £377,389.20 £366,502.81

The notes below form part of these accounts.

Approved by the trustees on 22 November 2023 and signed on their behalf by:

S FREEMAN CHAIR of TRUSTEES

Notes to the Accounts

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1. Accounting Policies

The accounts (financial statements) have been prepared under the historical cost convention with items being recognized at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trustees consider there are no material uncertainties about the Trust’s ability to continue as a going concern.

The trust constitutes a public benefit entity as defined by FRS 102.

The most significant area of uncertainty that affects the carrying value of assets held by the charity is the value of the old village hall, stated at £285,355 on an historical cost basis. An up to date valuation is currently being sought (November 2023).

(b) Funds structure

Restricted income funds are those which are to be used in accordance with specific restrictions imposed upon them by the donor. During the year ended 31/03/2023 the following grants and other restricted funds were received:

Unrestricted income funds are those which the trustees are free to use for any purpose in furtherance of the charitable objectives. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose for example transferring 30% of all MUGA hirer’s income to the savings account to help pay for repair or replacement of the 3G surface and the Stowey Centre account includes money donated from 50:50 lottery winners and other parties. The following donations were received:

Fundraising net income was from:

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity, this is normally on notification of the interest paid by the bank.

(c) Income recognition

Income is recognised once the charity has received it. Invoices are recognised as soon as they are paid. Donations are recognised once the money is received into the bank account. Fundraising events are recognised in the statement of financial activities when they occur and expenses are accrued as they fall due. Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity, this is normally on notification of the interest paid by the bank.

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(d) Expenditure recognition

All expenditure is paid against an invoice within 7 days or reimbursed to an individual against a receipt confirming prior payment. All expenses including operating costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (f) below.

(e) Irrecoverable VAT

The charity is not VAT registered and irrecoverable VAT is charged against the expenditure heading for which it was incurred.

(f) Allocation of costs

Costs are split between operating costs, which include all bills relating to the running and maintenance of the recreation ground, MUGA court, boundaries and the old village hall and other costs. The other costs include a new roof for the portacabin, following a storm and paid for by claiming on the insurance, planning fees relating to the new Stowey Centre and depreciation. Depreciation is charged on individual facilities and items such as the MUGA, children’s play area and football goal posts on a straight-line basis over their estimated useful life of 10 years from the year of acquisition. Fixtures and fittings and equipment for the village hall are currently depreciated at 25% per annum on a reducing balance basis.

(g) Costs of raising funds

The costs of generating fundraising income are deducted from the fundraising activities and include £20 per annum lottery licence fee.

(h) Expenditure on charitable activities

Includes operating costs, licences and other costs such as planning applications as shown in note 7.

(i) Tangible fixed assets and depreciation

All assets costing more than £1,000 are capitalised and valued at historical cost. Depreciation is charged on individual facilities and items such as the MUGA, children’s play area and football goal posts on a straight-line basis over their estimated useful life of 10 years from the year of acquisition. Fixtures and fittings and equipment for the village hall are currently depreciated at 25% per annum on a reducing balance basis.

(j) Fixed asset investments

The charity does not hold any form of fixed asset investment.

(k) Realised gains and losses

All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investments (if the charity were to have them) are calculated as the difference between the sales proceeds and their opening carrying value or their purchase value if acquired subsequent to the first day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value. Realised and unrealised investment gains and losses are combined in the Statement of Financial Activities.

(l) Pensions

There are no employees of the charity. It is run entirely by volunteers. The issue of pensions would need to be reviewed if the charity decided to take on employees.

(m) Contingent liabilities

The charity does not have any contingent liabilities.

2. Related party transactions and trustees’ expenses and remuneration

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The trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind.

3. Investment income
Interest on bank cash deposits
4. Analysis of income
Village Hall hire(incl. £1,911 for car park in 2023)
MUGA hire
Nether Stowey Football club fees
Portacabin hire
Mast lease
Donations
Party in the Park
PFR Lottery
Bank interest
Fundraising(dog show, chair sale ‘23 & NSFC goals £1184.85 ‘22)
Other(wayleave payment)
Grants
Insurance claim(portacabin roof)
Total
5. Investment management costs
Not applicable.
6. Allocation of other costs
Portacabin new roof from insurance claim
Planning costs for new Stowey Centre
Other village hall costs – farewell party
Depreciation
Total
7. Analysis of expenditure (operating costs)
Village Hall cleaning
Village Hall electric
Village Hall water
MUGA maintenance
Pitch cuts
Shower hut electric (includes MUGA lights)
Portacabin electric
Shower hut water
Portacabin water £46.50 but £46.81 refund
Play area cuts
CCTV maintenance
Field maintenance
Rec Ground cleaner
Village Hall gardener
CIO Admin fees (includes website)
CCS (Community Council for Somerset) subs
SPFA (Somerset Playing Fields Assoc.) subs
Fire extinguisher annual check
Insurance
Rec Ground buildings maintenance
SPFA annual check		 2023
£39.80
£2,363.50
£2,905.00
£1,467.50
£135.00
£5,500.00
£880.36
£3,309.27
£2,687.50
£39.80
£535.00
£4.30
£50,000.00
£3,500.00
£73,327.23
2023
£3,750.00
£20,147.80
£88.87
£23,184.94
£47,171.61
2023
£56.25
£1,491.80
£446.70
£77.37
£990.00
£975.29
£242.86
£64.52
£-0.31
£1,430.00
£152.10
£1,365.58
£250.00
£76.00
£556.90
£100.00
£15.00
£58.80
£1,729.29
£982.25
£145.00		 2022
£0.00
£2,109.00
£2,978.00
£1,315.00
£102.00
£5,500.00
£90.00
£3,531.60
£2,865.00
£0.00
£1,184.85
£4.30
£24,648.00
£0.00
£44,327.75
2022
£0.00
£17,837.80
£172.25
£23,555.30
£41,565.35
2022
£672.48
£2,833.10
£413.59
£313.33
£1,290.00
£456.83
£142.11
£50.83
£60.00
£1,930.00
£147.67
£1,044.31
£220.00
£182.00
£1,041.50
£0.00
£15.00
£138.00
£1,458.88
£108.50
£140.00

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Party in the Park Expenses
PFR Lottery
SDC Licence
Total
Analysis of grants received

SDC village hall capital grant dated 23/11/2022.		 £2,623.83
£1,370.00
£70.00
£15,269.23
2023
£50,000		 £2,502.49
£1,395.50
£70.00
£16,626.12
2022
£0.00

8. Analysis of grants received

For relocation and new build of the Stowey Centre to the Recreation Ground.

The date by which a certificate of practical completion certifying that all the Project has been fully and properly undertaken is provided being no later than 31 December 2028 or such other date as the Council acting reasonably shall consider appropriate.

9. Analysis of staff costs

There are no staff costs.

10. Auditor’s remuneration

No external auditor costs have been paid in the financial year ended 31/03/2023.

11. Tangible Fixed Assets

Freehold land and buildings (no depreciation)

Net book value
At 1 April 2022
Depreciation
Net book value
At 31 March 2023
MUGA courts(2013)
Net book value
At 1 April 2022
Depreciation
Net book value
At 31 March 2023
Children’s play area (2015)
Net book value
At 1 April 2022
Depreciation
Net book value
At 31 March 2023
Fixtures & fittings
Net book value
At 1 April 2022
Depreciation
Net book value
At 31 March 2023
Football goals
Net book value
At 1 April 2022
Depreciation
Net book value
At 31 March 2023		 £285,355.00
£0.00
£285,355.00
£16,200.00
£16,200.00
£0.00
£16,200.00
£5,400.00
£10,800.00
£4,444.36
£1,111.09
£3,333.27
£4,262.00
£473.85
£3,788.15

12. Fixed Asset Investments

Not applicable

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13. Analysis of current assets

Combined current accounts.
Reserve accounts.
Total		 2023
£22,805.23
£51,307.55
£74,112.78		 2022
£39,673.70
£367.75
£40,041.45

Cash at bank balances were as follows: unrestricted funds £34,260.58 (2022: £30,041.45), restricted funds £39,852.20 (2022: £10,000.00)

14. Analysis of current liabilities and long-term creditors

There are no liabilities.

15. Funds movement

Note 15 Opening funds Income Expenditure Closing funds
Unrestricted
funds		 £356,502.81 £19,577.23 £38,543.04 £337,537.00
Restricted funds £10,000.00 £53,750.00 £23,897.80 £39,852.20
Total funds £366,502.81 £73,327.23 £62,440.84 £377,389.20

16. Prior year funds movement

Note 16 Opening Funds Income Expenditure Closing funds
Unrestricted
funds		 £380,366.53 £9,679.75 £33,543.47 £356,502.81
Restricted funds £0.00 £34,648.00 £24,648.00 £10,000.00
Total funds £380,366.53 £44,327.75 £58,191.47 £366,502.81

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Nether Stowey Village Hall & Recreation Ground

Detailed Statement of Financial Activities

for the Year Ended 31 March 2023
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Other trading activities
Village Hall hire(incl. £1,911 for car park in 2023)
MUGA hire
Nether Stowey Football club fees
Portacabin hire
Mast lease
Party in the Park
PFR Lottery
Fundraising(dog show, chair sale ‘23 & NSFC goals £1184.85 ‘22)
Other(wayleave payment)
Insurance claim(portacabin roof)
Investment Income
Bank interest
Total incoming Resources
EXPENDITURE
Charitable activities
Donations
Other Expenditures
Support costs
Village Hall cleaning
Village Hall electric
Village Hall water
MUGA maintenance
Pitch cuts		 31.03.23
£
880
50,000
50,880
2,364
2,905
1,468
135
5,500
3,309
2,688
535
4
3,500
73,287
40
73,327
-
-
56
1,492
447
77
990		 31.03.22
£
90
24,648
24,738
2,109
2,978
1,315
102
5,500
3,532
2,865
1,185
4
-
44,328
-
44,328
-
-
672
2,833
414
313
1,290

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Shower hut electric (includes MUGA lights)
Portacabin electric
Shower hut water
Portacabin water £46.50 but £46.81 refund
Play area cuts
CCTV maintenance
Field maintenance
Rec Ground cleaner
Village Hall gardener
CIO Admin fees
(includes website)
CCS (Community Council for Somerset) subs
SPFA (Somerset Playing Fields Assoc.) subs
Fire extinguisher annual check
Insurance
Rec Ground buildings maintenance
SPFA annual check
Party in the Park Expenses
PFR Lottery
SDC Licence
Portacabin new roof from insurance claim
Planning costs for new Stowey Centre
Other village hall costs – farewell party
Depreciation
Finance
Bank Charges
Governance costs
Accountancy and professional fees
Total resources expended
Net (expenditure)/income		 975
243
65
0
1,430
152
1,366
250
76
557
100
15
59
1,729
982
145
2,624
1,370
70
3,750
20,148
89
23,185
62,441
-
-
62,441
10,886		 457
142
51
60
1,930
148
1,044
220
182
1,042
-
15
138
1,459
109
140
2,502
1,396
70
-
17,838
172
23,555
58,191
-
-
58,191
(13,863)

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