|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||01|May|2021||30|April|2022|
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1176401
International Society for Equitation Science
ISES
**Charity's principal address** Hartpury University Hartpury House Hartpury , GLOUCESTER **Postcode GL19 3BE**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||Jane Williams|JVP
President|May 1 – Oct 22, 2021
Oct 22, 2021 – Apr 30, 2022|Voting members|
||Kate Fenner|Treasurer||Votingmembers|
||Katrina Merkies|Honorary Secretary
JVP|May 1 – Oct 22, 2021
Oct 22, 2021 – Apr 30, 2022|Voting members|
||Orla Doherty|President
SVP|May 1 – Oct 22, 2021
Oct 22, 2021 – Apr 30, 2022|Voting members|
||Robin Foster|Membership
Secretary||Voting members|
||Janne Winther
Christensen|SVP-outgoing|May 1 – Oct 22, 2021|Voting members|
||Lorna Cameron|HonorarySecretary|Oct 22, 2021 – Apr 30, 2022|Voting members|
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for wholeyear**|
|---|---|---|
||Andrew McLean||
||Nat Waran||
||HayleyRandle||
||Paul McGreevy||
## **Names and addresses of advisers (Optional information)**
**TAR**
March **2012**
1
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
(eg. trust, association, company) Nomination and election Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- risk register being created
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To advance equitation science* and practice for the public benefit, in particular but not exclusively by:
**Summary of the objects of the charity set out in its governing document**
- encouraging and supporting research into the training of horses to enhance horse welfare and improve the horse–rider relationship and the dissemination of such research to the public; - applying valid, quantitative scientific methods to create evidence-based measures to inform equestrian practices; and
- raising awareness of equine learning theory and its current application.
**TAR**
March **2012**
2
*Equitation science promotes an objective, evidence-based understanding of the welfare of horses during training and competition by applying valid, quantitative scientific methods that can identify what training techniques are ineffective or may result in equine suffering.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
1. Being a leading global influencer through communication, dissemination and education of scientific evidence pertaining to Equitation Science
- a. Website updates
- b. Social media posts
- c. Partnerships with key forums, policy groups
- d. Special member newsletters
- e. Annual scientific conference
- f. Presentations to diverse audience groups
2. Supporting research with impact – generate evidence to drive improvements
- a. Fund student research projects
- b. Publish best practice guidelines
- c. Establish support for early career researchers – mentors, funding
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
ISES works with contributions from a number of volunteers both on Council and ex officio on various committees. Council consists of the presidents (junior, senior and honorary presidents), honorary secretary, membership officer, governance officer, veterinary liaison officer, research officer, student representative, practitioner representative, education officer, media team and an ordinary council member. Ex officio volunteers assist with taper gauge sales in different countries throughout the world.
**TAR**
March **2012**
3
## Section D Achievements and performance
|**Summary of the main**
**achievements of the charity**
**during the year**|
Held five regular council meetings (#68-72)
AGM held in October 2021. Elected new JVP (Katrina Merkies),
secretary (Lorna Cameron), practitioner representative (Cath
Henshall), media officer (Sally O’Neill)
Held two trustee meetings (Aug 2021, Nov 2021)
17thAnnual conference held virtually Oct 20-22, 2021 - Advancing
equestrian practice to improve equine quality of life. We offered
the conference free to anyone this year as it was virtual.
`o`Clever Hans speaker – Mike Mendl
`o`4 keynote speakers
`o`4 plenary speakers
`o`20 research presentations
`o`39 lightning talks
Translated ISES principles into Czech language
Removed requirement for outside letters for academic
membership applicants. Academic accomplishments should stand
on their own along with a brief statement from potential members
about why they would like to join.
One newsletter created and circulated to members. Found this
was a lot of work for little return, so reworking approach into
podcasts, videos, lay articles to engage audience more.
Developing a timeline for releases starting in 2023.
Made facebook group public to allow more interaction and
address EDI policies. Still requires membership to be requested
before allowed to join group
Twitter handle restarted @equitationscien
facebook reach of almost 80,000 with 2800 page visits
Instagram reach of over 1300 with 700 profile visits
metrics from sally
Operational plan to achieve strategic priorities impacted by the
COVID-19 pandemic. We are behind in achieving our goals
Taper gauges – steady sales (538 during this fiscal year). Stock is
dwindling. Taper gauge committee sourcing supplier for new
batch
Review of council and trustee skills – skill matrix and GEM
assessment. We have a breadth of skills across council and
trustees but there is a need to articulate our own skills better to
each other to enable assistance when/where necessary. Review
of individual roles underway
18thannual conference to be held at Hartpury, UK, August 10-12,
2022. Planning underway|
|---|---|
## **Section E Financial review**
We keep a separate business account with a reserve of £5000 **Brief statement of the charity’s policy on reserves Details of any funds materially** NA **in deficit**
**TAR**
March **2012**
4
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- The principal source of funds is from memberships and taper gauge sales.
- Sponsorship is sourced in relation to the annual conference to offset conference costs
- Given that the world was still mostly in pandemic mode, our conference in 2021 remained virtual and expenditures were minor.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Katrina Merkies Andrew Neil McLean **Position (eg Secretary, Chair,** President Trustee **etc)**
**Date** February 25, 2023
**TAR**
March **2012**
5
## The International Society for Equitation Science
## _**ANNUAL REPORT 2021-2022**_
## **ISES President | Jane Williams**
## **Summary of the year**
- Held five regular council meetings (#68-72)
- AGM held in October 2021. Elected new JVP (Katrina Merkies), secretary (Lorna Cameron), practitioner representative (Cath Henshall), media o�cer (Sally O’Neill) Held two trustee meetings (Aug 2021, and Nov 2021)
- 17th Annual conference held virtually Oct 20-22, 2021 - Advancing equestrian practice to improve equine quality of life.
- Clever Hans speaker – Mike Mendl
- 4 keynote speakers
- 4 plenary speakers
- 20 research presentations
- 39 lightning talks
- Translated ISES principles into the Czech language
- Removed requirement for outside letters for academic membership applicants. Academic accomplishments should stand on their own, along with a brief statement from potential members about why they would like to join.
- One newsletter was created and circulated to members. Found this was much work for little return, so reworking the approach into podcasts, videos, and lay articles to engage the audience more. Developing a timeline for releases starting in 2023.
- Added an additional public group to FB to allow more interaction and address EDI policies. Membership of ISES is not required for membership in this group.
- Twitter handle restarted @equitationscien
- Improved Facebook and Instagram metrics
Updated ISES member logos being distributed
- Operational plan to achieve strategic priorities impacted by the COVID-19 pandemic. We are
- behind in achieving our goals
- Taper gauges – steady sales (538 during this fiscal year). Stock is dwindling. Taper gauge committee sourcing supplier for a new batch
- Review of the council and trustee skills – skill matrix and GEM assessment. We have a breadth of skills across council and trustees, but there is a need to articulate our skills better to each other to enable assistance when/where necessary. Review of individual roles underway
- 18th annual conference to be held at Hartpury, UK, August 10-12, 2022. The conference will have an in-person and virtual option. Planning is underway.
## **Media**
Media activities began the move towards a highly organised approach to output media content. This had to begin with the development of a new website, allowing media to be added easily and e�ectively. We reorganised the media roles into a team structure, with one point of contact for other council members, leading to a better distribution of requests for activity. The media team decided, with approval from the council, to move away from a long-form newsletter which was proving di�cult to clear for publication and needed modernising. A fresh approach relies on newsletters being concise signposts to ISES activities and new website content. With this structure now in place, work has started to gain insight from council members and the broader
membership in developing a strategy for producing media content (podcasts, webinars, videos) for release. The publication of media for the annual conference has been reviewed and will be modernised for the 2022 Hartpury Conference.
**Source:** Sally O'Neill
## **Revenue**
**----- Start of picture text -----**
Memberships
24.9%
Sponsorship
50.6%
Taper Gauge Sales
Donations 23.8%
0.7%
**----- End of picture text -----**
|**Revenue Source**|**Amount ( £ )**|
|---|---|
|Memberships|£6,050.00|
|Taper Gauge Sales|£5,781.00|
|Donations|£160.00|
|Sponsorships|£12,300.00|
|**TOTAL**|**£24,291.00**|
## **Expenses**
PayPal Expenses (£1,801.22) and Treasurer's Account Expenses (£14,316.00)
**----- Start of picture text -----**
Audit PayPal fees
7.4% 5.1%
Website
8.5%
**----- End of picture text -----**
Conference expenses 64.8%
|**PayPal Expenses**|**Amount ( £ )**|
|---|---|
|Currency conversion|£758.45|
|Refunds|£144.00|
|Disputes|£12.00|
|Sundry|£57.60|
|PayPal fees|£829.17|
|**Treasurer's Account Expenses**||
|Bank fees|£93.47|
|Taper gauge postage|£99.54|
|Conference expenses|£10,444.62|
|||
|||
|||
|---|---|
|Website|£1,373.08|
|Newsletter|£655.53|
|Admin|£18.77|
|Audit|£1,200.00|
|Sundry|£430.99|
|**Total**|**£16,117.22**|
|||
|**Net Revenue**|**£8,173.78**|
|||
|**Net Total Worth**|**£32,761**|
## **Membership**
Membership numbers have decreased slightly over the year from 256 at the beginning of May 2021 to 238 at the end of April 2022. Decreases were seen mostly in the Practitioner and Student categories.
- The primary activity of membership is to process and review new applications. To improve e�ciency and streamline this process, members are now organized on the website by membership level, with new applicants at each level separated until after document review and payment. Previously, all new and renewing membership actions were sent to the membership secretary to be processed and either filed or reviewed.
- Standardized welcome letters have been created for new members at each level except supporter and corporate. For these levels, membership is active immediately upon payment and applications are not reviewed.
- The application process was revised for the new website. A primary change was that documents supporting student, academic, associate, and practitioner applications are now submitted at the time of application. Once they are reviewed and approved, applicants receive a welcome email and payment link. (Previously, applicants paid first and submitted documentation later but became full members at the time of payment. Consequently, several applicants never submitted documentation; the policy was to convert these to supporting membership, which created a practical and potentially legal dilemma).
- Documents submitted by applicants are now posted on the ISES website; previously, applicants submitted them directly to the ISES membership secretary as email attachments. A Membership Committee group is currently being created on the ‘Monday’ app to improve further the e�ciency of the application review process and organizational oversight of the documents. Those board members with access will be able to review and approve membership application documents directly from Monday. This simplified system will replace the current procedure whereby the membership secretary downloads and distributes the documents to committee members by email for them to approve. Review documentation requirements for di�erent levels of membership, with a particular focus on practitioner and student levels. If needed, the membership committee will propose revisions.
- Working with other committees such as social media, a goal of membership is to develop strategies to attract new members. Membership starts to wane in September, after the annual conference and picks up again in April. Developing strategies to engage prospective members during this slow period could boost membership.
## **Spreading Equitation Science**
**----- Start of picture text -----**
Members Extension
Orla Doherty Lecture delivered to equine veterinarians during a three-day equine behavioural
medicine course run by the American College of Veterinary Behaviorists on the
topic of noseband-related issues and research
Jane Williams • Hosted an afternoon online for Writtle University College Masters students
covering ISES, who we are, what we do and our principles
• FEI chapters on Equine Quality of Life
• Appointed Trustee for Mare and Foal Sanctuary (UK), focus on research and ES
Colleen Brady • Published an article on ISES and an article on instinctive behaviours and
learning strategies in the behaviour section of the horse industry handbook. This
handbook is used as a high school and college resource.
• Presented to Equine Science Club and undergraduate Animal Well-being
course at Purdue on Horse Behavior/Learning Theory
Katrina Merkies • Hosted Equine Industry Symposium online with over 500 attendees. One
session focused on social license to operate and equestrian sports, featuring
speaker Julie Fiedler
• Equestrian Canada undertook a pilot noseband measuring project during the
2021 competition season using the ISES noseband taper gauge. Over 500 horses
were measured, and over 1500 surveys were completed. Results were analyzed
and published
Gemma Pearson • Integrated learning theory into the Edinburgh vet school curriculum
• Presented and provided webinars at various vet schools and international
conferences
• Rewriting the UK Pony Club exam syllabus and Pony Club manual to integrate
learning theory and welfare
• Awarded best paper presented at BEVA
Kate Fenner, Orla Doherty, Contributed chapters to a veterinary textbook being published to help educate
Robin Foster and Toni veterinarians on appropriate training methods, learning theory, behavioural
Henderson assessment and behaviour modification.
Robin Foster Developing an MSc in Animal Behaviour and Welfare
**----- End of picture text -----**
|||
|---|---|
|Lorna Cameron|MSc in Equitation Science being developed at Hartpury College|
|Camie Heleski (Honorary
Fellow)|Guest speaker at World Horse Welfare Conference|
|||
|||
||**International Society for Equitation Science**|**International Society for Equitation Science**|**International Society for Equitation Science**|**1176401**|**1176401**|**1176401**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|5/1/2021|**To**||4/30/2022|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**160**
**6,050**
**5,781**
**12,300**
**-**
**-**
**-**
**-**
**24,291**
**-**
**-**
**24,291**
**144**
**935**
**100**
**1,373**
**1,200**
**656**
**758**
**489**
**10,445**
**19**
**16,117**
**-**
**-**
**-**
**16,117**
**8,174**
**-**
**24,587**
**32,761**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**160**
**6,050**
**5,781**
**12,300**
**-**
**-**
**-**
**-**
**24,291**
**-**
**-**
**-**
**24,291**
**144**
**935**
**100**
**1,373**
**1,200**
**656**
**758**
**489**
**10444.62**
**18.77**
**16,117**
**-**
**-**
**-**
**16,117**
**8,174**||**Last year**
**to the nearest £**|
|donations|**160**||||||**967**|
|membershipfees|**6,050**||||||**6,003**|
|tapergauge sales|**5,781**||||||**2,008**|
|sponsorships|**12,300**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**24,291**||||||**8,978**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
|||||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**8,978**|
|||||||||
|
refunds|**144**||||||**95**|
|bank andpaypal fees|**935**||||||**575**|
|postage fees|**100**||||||**20**|
|website costs|**1,373**||||||**408**|
|accountingfees|**1,200**||||||**1,200**|
|advertising|**656**||||||**750**|
|foreign exchange differences|**758**||||||**574**|
|sundry
conference expenses
admin costs
**_Sub total_ **|**489**||||||**34**|
||**10,445**||||||**-**|
||**19**|||||||
||**16,117**||||||**3,656**|
|||||||||
|**A4 Asset and investment**
**purchases (see table)**||||||||
|**,**|**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**3,656**|
|||||||||
||**8,174**|**-**|**-**||**8,174**||**5,322**|
||**-**|**-**|**-**||**-**||**-**|
||**24,587**|**-**|**-**||**24,587**||**-**|
||**32,761**|**-**|**-**||**32,761**||**5,322**|
CCXX R1 accounts (SS)
2/27/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
business account (reserve contingency)
treasurers account
Paypal account
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**27,513**
**-**
**5,006**
**-**
**242**
**-**
**32,761**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Katrina Merkies|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Katrina Merkies|22-Feb-23|
|||||
CCXX R2 accounts (SS)
2/27/2023
2