**Charity Registration No. 1176365** ## **GIRLGUIDING ESSEX WEST** # **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** ## **GIRLGUIDING ESSEX WEST** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |**Trustees**|S Wiseman| |---|---| ||B Garnham| ||V Murphy| ||C Dunnill-Gosling| ||G Bray| ||S Copsey| ||C Birbeck| ||K Ridgeon| ||R Jeffery| ||L Kennard| ||K Messenger| ||J Wolff| |**Charity number**|1176365| |**Principal address**|Suite T2 Bates Business Centre| ||Church Road| ||Harold Wood| ||Romford| ||Essex| ||RM3 0JF| |**Independent examiner**|Caroline Peters| ||Rickard Luckin Limited| ||1st Floor| ||County House| ||100 New London Road| ||Chelmsford| ||Essex| ||CM2 0RG| ## **GIRLGUIDING ESSEX WEST** ## **CONTENTS** ||**Page**| |---|---| |Trustees report|1 - 3| |Statement of trustees responsibilities|4| |Independent examiner's report|5| |Statement of financial activities|6| |Balance sheet|7| |Notes to the financial statements|8 - 19| ## **GIRLGUIDING ESSEX WEST** ## **TRUSTEES REPORT** _**FOR THE YEAR ENDED 31 MARCH 2023**_ The trustees present their report and accounts for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) as updated for bulletin 1 and 2. ## **Objectives and activities** Girlguiding Essex West comprises ten Guiding Divisions. It is one of twelve Guiding Counties in the Girlguiding Anglia Region. Girlguiding Anglia is one of the nine Countries and Regions of Girlguiding (the operating name of The Guide Association), which is the leading charity for girls and young women. More information can be found on the charity website at www.girlguidingessexwest.org.uk ## **Statement of Purpose** Girlguiding Essex West through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community. ## **Girlguiding’s Plan** ## **Our plan** An equal world where girls can make a positive difference, be happy, safe and fulfil their potential. This is what our members and supporters told us Girlguiding would need to do to be our best for girls and young women in that world. ## **Our Commitment** We will empower more girls to find their voice and be their best through high-quality, girl-led programmes delivered by inspirational Leaders. ## **Our Vision** An equal world where all girls can make a positive difference, be happy, safe and fulfil their potential. ## **Our Mission** Through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community. ## **Our Values** We are caring, challenging, empowering, fun, inclusive and inspiring. Girlguiding Essex West, as part of Girlguiding Anglia Region, is responsible for enabling and encouraging the fulfilment of the above statements throughout the County and its ten Divisions. Essex West stretches from the Thames in the south to the Cambridge border in the north and is home to about 7000 members aged 5+ and to the Trefoil Guild. Youth Membership is open to any girl or young woman from their 5th birthday onwards. Adult membership is open to application from women, and men in certain roles, over 18 years of age regardless of faith, race, culture, nationality or any other circumstance. - 1 - ## **GIRLGUIDING ESSEX WEST** ## **TRUSTEES REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **Girlguiding is unique:** We offer a safe, welcoming girl-only space for girls and young women to try new things, help other people and discover their passions and talents. All while having fun with a group of ready-made friends! We're dedicated to girls leading the way - they choose activities, challenges and events that inspire them, and our volunteers support them to make it happen. Because girls shape and lead everything we do, we know that we're offering the best opportunities and experiences for girls today. We're always updating and adapting our programme and resources so that they're relevant to girls today. For example, girls told us they wanted to talk about mental health, so we created Think Resilient - a resource delivered by our specially-trained Peer Educators to help build girls' resilience and wellbeing. Guiding is also excellent value for money and we have a range of support available to enable all girls – regardless of ability or financial circumstance – to get involved with guiding. ## **Public benefit** The trustees confirm that they have complied with the duty of Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s guidance on public benefit. The main activities of the charity are described in this report. These activities are undertaken to further our charitable purposes for the public benefit. Investments are held in low risk charity approved funds. There are no ethical, social or mission related policies. ## **Grant making policy** The charity awards grants to both individuals and groups. Each application is reviewed and assessed on a case by case basis and grants awarded based on the relevant criteria for each grant available. ## **Achievements and performance** Over the last year (April 2022 – March 2023) we have been able to offer a full range of activities for our young members and trainings for our adult volunteers. ## **Financial review** As at 31 March 2023 unrestricted and free reserves both stand at £195,516 (2022: £248,115), of which £33,415 (2022: £40,105) has been designated. Restricted funds stand at £38,006 (2022: £40,408). ## **Reserves policy** It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been more than maintained throughout the year. Current free reserves stand at £195,516 which is over 18 months expenditure. ## **Principal funding sources** The charity generates the majority of its funding through subscriptions and from charitable activities. This funding is utilised to meet the charity's objectives. As an organisation we offered grants to all who needed it to keep units open and membership numbers up. ## **Plans for future periods** Our plans for financial year 2024 are to continue offering a high standard and broad range of activities and with the intent of improving our membership numbers. - 2 - ## **GIRLGUIDING ESSEX WEST** ## **TRUSTEES REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **Structure, governance and management** Girlguiding Essex West is governed by a charitable trust deed dated 24th March 2012. On 19 December 2017, Girlguiding Essex West became a registered charity with the Charity Commission. The trustees who served during the year were: S Wiseman B Garnham V Murphy C Dunnill-Gosling G Bray S Copsey C Birbeck K Ridgeon R Jeffery L Kennard K Messenger J Wolff ## **Recruitment and appointment of trustees** The trustees are appointed or reappointed by their lower divisions, they hold this post for three years with the option of extending for a further two years if all parties agree. This is in accordance with the trust deed. ## **Major risks** The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. As part of this process the trustees have implemented a risk management strategy which comprises: - Annual review of the risks which the charity face; - The establishment of systems and procedures to mitigate those risks identified; and - The implementation of procedures designed to minimise any potential impact on the charity should any of these risks materialise. The trustees report was approved by the Board of Trustees. .............................. R Jeffery ## **Trustee** Date: ............................................. - 3 - ## **GIRLGUIDING ESSEX WEST** ## **TRUSTEES DECLARATION ON UNAUDITED FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2023**_ In relation to the financial statements set out on pages 8 to 19: - The trustees approve these financial statements and confirm that they are responsible for them, including selecting the appropriate accounting policies, applying them consistently and making, on a reasonable and prudent basis, the judgments underlying them. They have been prepared on the going concern basis on the grounds that the charity will continue in operation. - The trustees confirm that they have made available to Rickard Luckin Limited, all the charity's accounting records and provided all the information necessary for the compilation of the financial statements. - The trustees confirm that to the best of their knowledge and belief, the accounting records reflect all transactions of the charity for the year ended 31 March 2023. On behalf of the board .............................. R Jeffery **Trustee** ......................... - 4 - ## **GIRLGUIDING ESSEX WEST** ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF GIRLGUIDING ESSEX WEST** I report to the trustees on my examination of the financial statements of Girlguiding Essex West (the charity) for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or - 2 the financial statements do not accord with those records; or - 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Caroline Peters FCA Rickard Luckin Limited 1st Floor County House 100 New London Road Chelmsford Essex CM2 0RG Essex CM2 0RG Dated: ......................... - 5 - ## |**Total**|||**2022**|**£**||68,821|8,215|263|77,299|121,143|15,259|(28,585)|-|(28,585)||317,108|288,523| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Restricted**|**funds**||**2022**|**£**||18,812|-|214|19,026|65,158|-|(46,132)|11,467|(34,665)||75,073|40,408| |**Unrestricted Unrestricted**|**funds**
**funds**|**general designated**|**2022**
**2022**|**£**
**£**||37,569
12,440|5,252
2,963|35
14|42,856
15,417|46,784
9,201|15,259
-|11,331
6,216|(19,466)
7,999|(8,135)
14,215||216,145
25,890|208,010
40,105| |**Total**|||**2023**|**£**||82,604|9,762|4,988|97,354|146,876|(5,479)|(55,001)|-|(55,001)||288,523|233,522| |**Restricted**|**funds**||**2023**|**£**||38,948|-|244|39,192|41,594|-|(2,402)|-|(2,402)||40,408|38,006| |**Unrestricted Unrestricted**|**funds**
**funds**|**general designated**|**2023**
**2023**|**£**
**£**||42,357
1,299|9,102
660|4,727
17|56,186
1,976|64,719
40,563|(5,479)
-|(14,012)
(38,587)|(31,897)
31,897|(45,909)
(6,690)||208,010
40,105|162,101
33,415| |||||**Notes**||**3**|**5**|**4**||**6**|**9**||||||| ||||||**Income from:**|Donations and legacies|Charitable activities|Investments|**Total income**|Charitable activities|Net gains/(losses) on investments|**Net expenditure**|Transfers between funds|**Net movement in funds**|**Reconciliation of funds:**|Fund balances at 1 April 2022|**Fund balances at 31 March 2023**| ## **GIRLGUIDING ESSEX WEST** ## **BALANCE SHEET** ## _**AS AT 31 MARCH 2023**_ |**Notes**
**Fixed assets**
Investments
**12**
**Current assets**
Stocks
**13**
Debtors
**14**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**15**
Net current assets
**Total assets less current liabilities**
**The funds of the charity**
Restricted income funds
**16**
Unrestricted funds - general
Unrestricted funds - designated
**17**|**2023**
**£**
7,576
10,123
36,792
54,491
6,704|**£**
185,735
47,787
233,522
38,006
162,101
33,415
233,522|**2022**
**£**
6,641
10,841
92,018
109,500
7,366|**£**
186,389
102,134| |---|---|---|---|---| |||||288,523| |||||40,408
208,010
40,105| |||||288,523| The financial statements were approved by the trustees on ......................... .............................. ## **Trustee** - 7 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **1 Accounting policies** ## **Charity information** Girlguiding Essex West is an unincorporated charity governed by its constitution dated 24th March 2012. On 19 December 2017 Girlguiding Essex West became a registered charity with the Charity Commission. ## **1.1 Accounting convention** The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. ## **1.2 Going concern** At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. ## **1.3 Charitable funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. ## **1.4 Income** Grants received for the charity and club activities are shown on an accruals basis. Grants received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition. Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable. - 8 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **1 Accounting policies** ## **(Continued)** ## **1.5 Expenditure** Resources expended including irrecoverable VAT are accounted on an accruals basis. The majority of costs are directly attributable to the specific activities. Expenditure on the projects is treated as direct charitable expenditure. Support costs are the general costs related to running the charity. The costs have been allocated to the activities in accordance with time and money spent on each activity. The allocations are reviewed by the trustees on a regular basis. Governance costs are the costs associated with the governance arrangements of the charity. ## **1.6 Fixed asset investments** Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred. ## **1.7 Stocks** Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution. ## **1.8 Financial instruments** The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. ## _**Basic financial assets**_ Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. - 9 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **1 Accounting policies** **(Continued)** ## _**Basic financial liabilities**_ Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. ## _**Derecognition of financial liabilities**_ Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled. ## **1.9 Employee benefits** The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. ## **1.10 Government Grants** Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability. ## **1.11 Taxation** Girlguiding Essex West is an unincorporated charity and is not subject to corporation tax on its charitable activities. ## **2 Critical accounting estimates and judgements** In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. - 10 - ## ||**Total**|||**2022**|**£**|29,944|1,308|37,569|68,821| |---|---|---|---|---|---|---|---|---|---| ||**Restricted**|**funds**||**2022**|**£**|29,944|(11,132)|-|18,812| ||**Unrestricted Unrestricted**|**funds**
**funds**|**general designated**|**2022**
**2022**|**£**
**£**|-
-|-
12,440|37,569
-|37,569
12,440| ||**Total**|||**2023**|**£**|35,660|4,633|42,311|82,604| ||**Restricted**|**funds**||**2023**|**£**|35,614|3,334|-|38,948| ||**Unrestricted Unrestricted**|**funds**
**funds**|**general designated**|**2023**
**2023**|**£**
**£**|46
-|-
1,299|42,311
-|42,357
1,299| |**Income from donations and legacies**||||||Donations and gifts|Grants|Subscriptions|| |**3**|||||||||| ## ||**Total**|||**2022**|**£**|-|263|263| |---|---|---|---|---|---|---|---|---| ||**Restricted**|**funds**||**2022**|**£**|-|214|214| ||**Unrestricted Unrestricted**|**funds**
**funds**|**general designated**|**2022**
**2022**|**£**
**£**|-
-|35
14|35
14| ||**Total**|||**2023**|**£**|17|4,971|4,988| ||**Restricted**|**funds**||**2023**|**£**|-|244|244| ||**Unrestricted Unrestricted**|**funds**
**funds**|**general designated**|**2023**
**2023**|**£**
**£**|-
17|4,727
-|4,727
17| |**Income from investments**||||||Interest and dividends from fixed asset investments|Interest receivable|| |**4**||||||||| ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **5 Income from charitable activities** |**Unrestricted Unrestricted**
**funds**
**funds**
**general designated**
**2023**
**2023**
**£**
**£**
**Programme & Adventure**
Income within charitable
activities
-
-
Other income
5,965
-
**Marketing & Communication**
Income within charitable
activities
3,137
-
**Business & Finance**
Income within charitable
activities
-
660
9,102
660|**Total**
**Unrestricted Unrestricted**
**funds**
**funds**
**general designated**
**2023**
**2022**
**2022**
**£**
**£**
**£**
-
-
-
5,965
2,979
-
3,137
2,273
-
660
-
2,963
9,762
5,252
2,963|**Total**
**2022**
**£**
-
2,979
2,273
2,963| |---|---|---| |||8,215| ## **6 Expenditure on charitable activities** |**Programme**
**& Adventure**
**Business &**
**Finance**
**2023**
**2023**
**£**
**£**
**Direct costs**
Staff costs
-
16,224
Other costs
45,600
44,260
45,600
60,484
**Share of support and governance costs (see note 11)**
Support
34,756
-
Governance
-
6,036
80,356
66,520
**Analysis by fund**
Unrestricted funds -
general
39,793
24,926
Unrestricted funds -
designated
40,563
-
Restricted funds
-
41,594
80,356
66,520|**Total**
**Programme**
**& Adventure**
**Business &**
**Finance**
**2023**
**2022**
**2022**
**£**
**£**
**£**
16,224
-
9,860
89,860
10,485
69,962
106,084
10,485
79,822
34,756
26,444
-
6,036
-
4,392
146,876
36,929
84,214
64,719
27,728
19,056
40,563
9,201
-
41,594
-
65,158
146,876
36,929
84,214|**Total**
**2022**
**£**
9,860
80,447| |---|---|---| |||90,307
26,444
4,392| |||121,143| |||46,784
9,201
65,158| |||121,143| - 13 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **7 Volunteers** The charity utilises the support of volunteers to assist with running its charitable activities. ## **8 Employees** The average monthly number of employees during the year was: ||**2023**|**2022**| |---|---|---| ||**Number**|**Number**| ||2|1| |**Employment costs**|**2023**|**2022**| ||**£**|**£**| |Wages and salaries|16,224|9,860| There were no employees whose annual remuneration was more than £60,000. ## **9 Gains and losses on investments** ||**Unrestricted**|**Unrestricted**| |---|---|---| ||**funds**|**funds**| ||**2023**|**2022**| |Gains/(losses) arising on:|**£**|**£**| |Revaluation of investments|(5,479)|15,259| ## **10 Taxation** The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. ## **11 Support costs** |**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Office costs
34,756
-
Governance costs
-
6,036
34,756
6,036
Analysed between
Charitable activities
34,756
6,036|**2023**
**£**
34,756
6,036
40,792
40,792|**2022 Basis of allocation**
£
26,444
Income stream
4,392 Governance
30,836
30,836| |---|---|---| Governance costs includes payments to the independent examiners of £6,036 inclusive of VAT (2022: £4,392 inclusive of VAT). - 14 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **12 Fixed asset investments** |**Cost or valuation**
At 1 April 2022
Additions
Valuation changes
At 31 March 2023
**Carrying amount**
At 31 March 2023
At 31 March 2022
**13**
**Stocks**
Finished goods and goods for resale
**14**
**Debtors**
**Amounts falling due within one year:**
Trade debtors
Other debtors
Prepayments and accrued income
**15**
**Creditors: amounts falling due within one year**
Trade creditors
Accruals and deferred income|**Unlisted**
**investments**
**£**
186,389
4,824
(5,478)
185,735
185,735
186,389
**2023**
**2022**
**£**
**£**
7,576
6,641
**2023**
**2022**
**£**
**£**
-
324
9,059
7,336
1,064
3,181
10,123
10,841
**2023**
**2022**
**£**
**£**
716
1,726
5,988
5,640
6,704
7,366| |---|---| - 15 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **16 Restricted funds** The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. |**At**
Growing Guiding grant
Jack Petchey awards
Dennis Carter
Dore Bursary
Peggy Simmons
Peggy Suter
New programme grant
Region training grant
Region Sustainabilty Grant
**Previous year:**
**At**
Growing Guiding grant
Jack Petchey awards
Dennis Carter
Dore Bursary
Peggy Simmons
Peggy Suter
New programme grant
Region training grant
Covid Response|**1 April**
**2022**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2023**
**£**
**£**
**£**
**£**
**£**
3,769
-
(108)
-
3,661
19,504
35,614
(39,035)
-
16,083
1,533
71
-
-
1,604
38
13
-
-
51
1,645
77
-
-
1,722
1,793
83
(240)
-
1,636
6,414
-
(1,293)
-
5,121
5,712
-
(918)
-
4,794
-
3,334
-
-
3,334
40,408
39,192
(41,594)
-
38,006
**1 April**
**2021**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2022**
**£**
**£**
**£**
**£**
**£**
3,769
-
-
-
3,769
18,638
29,959
(29,093)
-
19,504
1,474
59
-
-
1,533
28
10
-
-
38
1,582
63
-
-
1,645
1,724
69
-
-
1,793
6,414
-
-
-
6,414
5,712
-
-
-
5,712
35,732
(11,132)
(36,067)
11,467
-
75,073
19,026
(65,158)
11,467
40,408|**1 April**
**2022**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2023**
**£**
**£**
**£**
**£**
**£**
3,769
-
(108)
-
3,661
19,504
35,614
(39,035)
-
16,083
1,533
71
-
-
1,604
38
13
-
-
51
1,645
77
-
-
1,722
1,793
83
(240)
-
1,636
6,414
-
(1,293)
-
5,121
5,712
-
(918)
-
4,794
-
3,334
-
-
3,334
40,408
39,192
(41,594)
-
38,006
**1 April**
**2021**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2022**
**£**
**£**
**£**
**£**
**£**
3,769
-
-
-
3,769
18,638
29,959
(29,093)
-
19,504
1,474
59
-
-
1,533
28
10
-
-
38
1,582
63
-
-
1,645
1,724
69
-
-
1,793
6,414
-
-
-
6,414
5,712
-
-
-
5,712
35,732
(11,132)
(36,067)
11,467
-
75,073
19,026
(65,158)
11,467
40,408| |---|---|---| |||40,408| - 16 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **16 Restricted funds** ## **(Continued)** The Growing Guiding grant is to promote the recruitment of new members. The Jack Petchey awards may be used for certain activities chosen by the nominee. The Dennis Carter fund is to assist with obtaining gold DoE, Queens Guide etc. The Dore Bursary fund is for Guiders training. The Peggy Simmons fund is to assist with costs of girls going on an adventure in the UK or abroad. The Peggy Suter fund is for the needs of brownies, guides or rangers. The New Programme grant is a grant by Anglia Region used for costs in relation to Learning & Development. The Region training grant is to provide additional funds in order to train additional members. The COVID response grant was received to support the charity through the pandemic. The Region Sustainability Grant Fund is to assist in increasing membership. ## **17 Unrestricted funds - designated** These are unrestricted funds which are material to the charity's activities. |**At**
International
Presidents
Empowerment grant
Programme & Adventure
Buildings
The Pines Guide Site
Jamboree
The Guide Assoication
Girlguidings Grant
**Previous year:**
**At**|**1 April**
**2022**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2023**
**£**
**£**
**£**
**£**
**£**
-
-
(1,230)
1,230
-
314
17
-
-
331
4,695
-
(600)
-
4,095
2,902
1,299
(780)
-
3,421
6,500
-
-
-
6,500
18,694
660
(786)
-
18,568
6,500
-
(37,167)
30,667
-
500
-
-
-
500
40,105
1,976
(40,563)
31,897
33,415
**1 April**
**2021**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers**
**At 31 March**
**2022**
**£**
**£**
**£**
**£**
**£**
25,890
15,417
(9,201)
7,999
40,105| |---|---| - 17 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ ## **17 Unrestricted funds - designated** ## **(Continued)** The International Fund is to assist with attending international trips. The Presidents fund is used at the presidents discretion. The Empowerment Grant is to assist with any costs at the discretion of the finance committee. The Programme and Adventure Fund is to assist with the running of activities. The Building fund is to support the costs of the premises used by the county. The Pines Guide site is for any costs related to running the camp site. The Jamboree Fund represents amounts invested for future Essex Jamborees. The Guides Association Girlguiding Grant Funs is for any costs relating to running activities. ## **18 Analysis of net assets between funds** |**Unrestricted**
**Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2023**
**2023**
**2023**
**£**
**£**
**£**
**Fund balances at 31 March 2023 are represented by:**
Investments
149,779
18,694
17,262
Current assets/(liabilities)
12,322
14,721
20,744
162,101
33,415
38,006
**Unrestricted**
**Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**Fund balances at 31 March 2022 are represented by:**
Investments
186,389
-
-
Current assets/(liabilities)
21,621
40,105
40,408
208,010
40,105
40,408|**Total**
**2023**
**£**
185,735
47,787| |---|---| ||233,522| ||**Total**
**2022**
**£**
186,389
102,134| ||288,523| ## **19 Related party transactions** During the year the charity reimbursed expenses of £1,876 to a total of 4 trustees for the needs of the charity. (2022: £1,254 to 2 trustees). - 18 - ## **GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_ - **20** Operating lease commitments ## **Lessee** |**Lessee**||| |---|---|---| |At the reporting end date the charity had outstanding commitments for future|minimum lease payments|under| |non-cancellable operating leases, which fall due as follows:||| ||**2023**|**2022**| ||**£**|**£**| |Within one year|5,496|5,496| - 19 -