## **Trustees' Annual Report for the period** 

**From** Period start date **To**[Period end date ] Day01 01 2020 31 12 2020 A Section A                        Reference and administration details **Charity name** Bryn and Cwmafan Events **Other names charity is known by Registered charity number (if any)** 1176360 ~~—E~~ **Charity's principal address** 4 Galltcwm Tr. Bryn Port Talbot **Postcode SA13 2RL** 

Section A                        Reference and administration details 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Shaun Tobin Director 2 Michelle Jones Treasurer 

- 3 Howard Webb 

- 4 Stephen Kinnock 

- 5 Phil Samuel 6 David Knight 7 8 9 

- 10 11 

- 12 

- 13 

- 14 

- 15 

- 16 

- 17 

- 18 

- 19 

- 20 

**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** Carys Miles NPT CVS charity advisor ~~—————<—<—<——~~ 

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## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Constitution – adopted October 2017 

(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted 

- (eg. trust, association, company) 

Trustees are elected my members of the Bryn and Cwmafan Events Trustee selection methods during the AGM. (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

Bryn and Cwmafan Events are members of NPT CVS and have access to You **may choose** to include the roles and responsibilities information via their website. additional information, where relevant, about: 

- policies and procedures 

- adopted for the induction and training of trustees; 

- the charity’s organisational 

- structure and any wider network with which the charity works; 

- relationship with any related 

- parties; 

- trustees’ consideration of 

- major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

Our aim is to develop the needs of the community, supported by the local authority and partners to create a stronger, independent community where we live. To achieve this, we will build on community principles, values and **Summary of the objects of the** respect to strengthen community ownership and participation.  All **charity set out in its governing document** proceeds raised will be channelled back in to the events and distributed to worthy local causes. 

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The objectives of Bryn and Cwmafan Events are: 

● The promotion for the benefit of the local community, culture and sporting activities. 

- The trustees follow the guidance issued by the Charity Commission in managing and overseeing the charity. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

- Using sponsorship, donations and generated revenue we: ● Provided two races, the 10k and the Mini Miler. ● Provided Christmas decorations across the ward. ● Provided children’s parties and activities ● Helped families in need ● Helped youth organisation ● Promote community events and activities 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related 

- investment; 

● contribution made by volunteers. 

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Section D                      Achievements and performance 

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## **Summary of the main achievements of the charity during the year** 

The biggest single objective is to raise money for local causes in the community. 

The Burton run raised over £10,000 after costs that was donated to local causes such as Scouts, girl guides, local sports teams, etc. 

The events help build the community spirit in the town. 

The Christmas events raised money to bring the community together. 

## **Section E                    Financial review** 

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The reserve has been set at £20k. This is calculated as sufficient to put **Brief statement of the** on the next event without any income from other sources. **charity’s policy on reserves** 

**Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

The Charities main sponsors are Tata Steel UK and Runtech. You **may choose** to include additional information, where See accounts for exact figures. relevant about: ● the charity’s principal sources of funds (including any fundraising); 

- how expenditure has 

- supported the key objectives of the charity; 

- investment policy and 

- objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

In the next financial year we intend to continue the following regular events: 

- Richard Burton 10k 

- Richard Burton Fun Run 

- Community Project (Christmas events etc.) 

- Cwmfest annual music festival 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Shaun Tobin **Full name(s)** Michelle Jones **Position (eg Secretary, Chair, etc)** Treasurer Director **Date** 15/11/2021 

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