**Company number. CE12703**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **(a Charitable Incorporated Organisation (“CIO”))**
## **TRUSTEES’ REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31ST MARCH 2022**
**Charity No: 1176332**
**REACH OUT TO THE COMMUNITY (ROC) LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** P Whiteley B R Young E Fraser A Roberts B Baker S R Moore
**Charity number** 1176332 **Registered office** 488 Wilbraham Road, Manchester, M21 9AS
## **Independent Examiner** D R Sefton
139-143 Union Street, Oldham, Lancashire, OL1 1TE
**1**
**REACH OUT TO THE COMMUNITY (ROC)**
## **REPORT AND ACCOUNTS**
## **CONTENTS**
||**Page**|
|---|---|
|**Trustees’ Report**|**3 - 5**|
|**Independent Examiner’s Report**|**6**|
|**Statement of financial activities**|**7**|
|**Balance sheet**|**8**|
|**Notes to the Accounts**|**9 - 18**|
**2**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31ST MARCH 2022**
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and accounts for the year ended 31st March 2022. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities issued in March 2005.
## **Principal objectives**
The objects of the Charity are, for the public benefit, the prevention or relief of poverty in Manchester, in particular but not exclusively by:
- assisting those who are homeless or rough sleepers by providing clothing, bedding, food, drinks, toiletries, advice and support and by help them to access accommodation and other services through signposting to other agencies and organisations as appropriate and supporting homeless people who have recently moved from the streets into accommodation through the provision of essential items as shall be determined by the Trustees;
- providing food, grants, items and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Reference and administrative details**
**Charity name:** Reach Out To The Community (ROC)
**Registered charity number:** 1176332
**Charity’s principal address:** 488 Wilbraham Road, Manchester, M21 9AS.
## **Trustees:**
B Baker - Chair S Moore P Whiteley – appointed 5.7.21 B R Young – appointed 5.7.21 E Fraser – appointed 19.4.21 A Roberts – appointed 14.5.21
## **Governing Document and Constitution**
The Charity is a Charitable Incorporated Organisation (CIO).
The Charity is governed by its Constitution which sets out the objects and powers of the charity and governs the actions of the Trustees.
It was registered as a charity with the Charity Commission on 18[th ] December 2017.
**3**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **TRUSTEES’ REPORT (Cont/d)**
## **FOR THE YEAR ENDED 31ST MARCH 2022**
## **Committee Members' Responsibilities in Relation to the Financial Statements**
Law applicable to charities in England and Wales require the Executive Committee to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:-
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP 2015 (FRS102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been
- followed subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Executive Committee are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error
## **Trustees recruitment and appointment**
The Charity must have a least 5 Trustees with a maximum number of 8.
Apart from the first Trustees, every Trustee must be appointed for a term of 2 years by a resolution passed at a properly convened meeting of the Trustees.
In selecting individuals for appointment as charity trustees, the existing Trustees must have regard to the skills, knowledge and experience needed for effective administration of the Charity.
## **Principal activities, achievements and performance**
During the period under review the Charity undertook the following activities.
Since April 2021 the outreach team continues to do multiagency outreach at Manchester Airport 3 times a week with Manchester City Council, Change, Grow, Live ( drug & alcohol services), Sanctuary Housing, GMP and the Homeless Mental Health Team.
The team also continue to do outreach around South Manchester with partners.
Our outreach team have prevented people from becoming homeless, helped people to find accommodation and build trust with our regular outreach. They’ve helped people to claim benefits, access mental health, healthcare and drug & alcohol services. ROC have beneficiaries who now volunteer with ROC and input into decisions about the charity.
ROC continues to do a scaled down food response providing food each week to 3 Homeless Hostels & provide food parcels on request from partner agencies.
Reach Out to the Community have had a change within the Trustees board this financial year and we now have trustees with lived experience of the issues the charity is associated with. This we feel gives us better insight into the needs and challenges that our beneficiaries have to tackle in daily life.
CEO Stephanie Moore continues her role on the Real Change MCR panel and Co-chair of Chorlton Traders Association.
**4**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **TRUSTEES’ REPORT (Cont/d)**
## **FOR THE YEAR ENDED 31ST MARCH 2022**
Reach Out to the Community received The Queens Award for Voluntary Service in June 2020 but due to COVID 19 restrictions was only presented with the award and certificate in May 2021.
The surplus for the year amounted to £52,875. It is expected that the accumulated funds will be expended on the Charity’s activities in the forthcoming year.
## **Financial review**
The Charity is now in its final year of lottery funding, the funding has been reverted back to the shop assistants’ role as the project managers role was no longer required this was agreed with the Lottery Funding.
The Charity continues to receive additional funding from Manchester City Councils Emergency Food Response however the additional funding is significantly less than the previous year, we also expect this to end in the next financial year.
The funds accrued will continue to be used to secure the Charity and its work with people experiencing homelessness and poverty.
## **RESERVES POLICY**
The Trustees have reviewed the reserve policy and are putting in place a 9 month reserve policy covering all the core costs +5% that are currently outgoing. This is due to having to close the shop during the Covid 19 pandemic and we want to ensure that the charity has significant funds should this happen again.
This policy will continue to be reviewed by the trustees.
## **APPROVAL**
This report was approved by the Trustees on 14[th] September 2022 and signed on its behalf.
## **S MOORE TRUSTEE**
**5**
**INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF**
## **REACH OUT TO THE COMMUNITY (ROC) – (‘the CIO”)**
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act: or;
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**D R Sefton FFA 139-143 Union Street, Oldham, Lancashire, OL1 1TE**
**Date: 14[th] September 2022**
**6**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31ST MARCH 2022**
|**Note**
**2**
**Expenditure**
**3**
**_Reconciliation of funds:_**
Total funds brought forward
Charitable activities
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure)**
**Net movement in funds**
**_Total_**
**Income**
Charitable activities
Other trading activities
Donations and legacies|**Unrestricted**
**funds**
**2022**
**£**
32,201
38,591
77,745
148,537
95,662
95,662
52,875
52,875
247,885
300,760|**Restricted**
**income funds**
**2022**
**£**
-
51,245
-
51,245
51,245
51,245
-
-
-
-|**Total funds**
**2022**
**£**
32,201
89,836
77,745
199,782
146,907
146,907
52,875
52,875
247,885
300,760|**Total funds**
**2021**
**£**
65,027
266,640
42,543|
|---|---|---|---|---|
|||||374,210|
|||||200,750|
|||||200,750|
|||||173,460|
|||||173,460
74,425|
|||||247,885|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
**7**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **BALANCE SHEET AS AT 31ST MARCH 2022**
## **Note**
|**Fixed assets**
Tangible assets
**8**
**Current assets**
Cash at bank and in hand
**9**
**Creditors: amounts falling due within one**
**year**
**10**
**Net current assets**
**Total assets less current liabilities**
**Total net assets**
**FUNDS OF THE CHARITY**
Restricted income funds
**14**
Unrestricted funds
**14**
**_Total funds_**|**2022**
**£**
7,427
7,427
295,503
295,503
2,170
2,170
293,333
300,760
300,760
-
300,760
300,760|**2021**
**£**
9,902|
|---|---|---|
|||9,902|
|||251,019|
|||251,019|
|||13,036|
|||13,036|
|||237,983
247,885|
|||247,885
-
247,885|
|||247,885|
The financial statements were approved by the Board of Trustees and authorised for issue on 14[th] September 2022 and were signed on its behalf by:
**………………………………………………………….**
## **S MOORE**
**………………………………………………………….**
## **E FRASER**
**8**
**REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS**
## **YEAR ENDED 31ST MARCH 2022**
## **1. Accounting policies**
## **Charity information**
Reach Out to the Community (ROC) is a charitable company (CIO) incorporated in England and Wales. The registered office is 488 Wilbraham Road, Manchester, M21 9AS.
## **Accounting convention**
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)) and the Charities Act 2011.
Reach Out to the Community (ROC) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). There are no material uncertainties about Reach Out to the Community (ROC)’s ability to continue as a going concern. This conclusion takes into account the financial effect of the COVID-19 pandemic.
The functional currency of the charity is pounds sterling. Items are rounded to the nearest pound.
## **Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used The purposes and uses of the restricted funds are set out in the notes to the accounts
Transfers are made between funds when adequate justification and supporting evidence is provided.
## **Incoming resources**
Income represents resources received in the form of grants, donations and contractual receipts to support and fund direct charitable activities.
All income is recognised in the statement of financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Resources expended**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources
## **Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation Is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Motor vehicle – 25% on reducing balance Fixtures and equipment – 25% on reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net Income/(expenditure) for the year.
**9**
**REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **1. Accounting policies (Continued)**
## **Impairment of fixed assets**
At each reporting end date, the charitable company reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment toss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **Financial Instruments**
Financial instruments are classified and accounted for, according to the substance of the contractual arrangement, as either financial assets and financial liabilities, like trade and other debtors and creditors, loans from banks and other third parties.
## **Basic financial assets**
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest financial assets classified as receivable within one year are riot amortised.
## **Retirement benefits**
The charitable company operates a defined contribution scheme under auto-enrolment. Contributions payable are charged to the statement of financial activities in the year in which they are payable.
## **Leases**
Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.
## **Creditors and provisions**
Creditors and provisions are recognised where the charitable company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement value.
## **Debtors**
Debtors are recognised at the settlement amount due
**10**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **2. Income**
|**Analysis of income**
**Donations and legacies:**
Donations and gifts
**Total**
Lottery Community Fund
Manchester City Council
Forever Manchester
Morrisons Foundation
We Love Manchester
Martin Lewis Charitable Fund
Food response income
**Total**
**Analysed by fund:**
Unresticted fund
Restricted funds
**Analysed by fund for year end 2021:**
Unresticted fund
Restricted funds
**Other trading activities**
Income from shop and trading
**Total**|**Unrestricted**
**funds**
**£**
32,201
32,201
**Grants**
**receivable**
**£**
33,000
13,245
5,000
-
-
-
-
51,245
-
51,245
51,245
49,357
-
49,357
**Unrestricted**
**funds**
**£**
77,745
77,745|**Restricted**
**income**
**funds**
**£**
-
-
**Fees and**
**other**
**£**
-
-
-
-
-
-
38,591
38,591
38,591
-
38,591
166,217
51,066
217,283
**Restricted**
**income**
**funds**
**£**
-
-|**Total funds**
**£**
32,201|**2021**
**£**
65,027|
|---|---|---|---|---|
||||32,201
**Total funds**
**£**
33,000
13,245
5,000
-
-
-
38,591
89,836
38,591
51,245
89,836
215,574
51,066
266,640
**Total funds**
**£**
77,745
77,745|65,027
**2021**
**£**
33,000
40,223
6,000
5,000
1,200
15,000
166,217|
|||||266,640
**2021**
**£**
42,543|
|||||44,564|
**11**
**REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **3. Charitable activities**
|Food and expenses for the homeless
Volunteers expenses
Motor and van expenses
Share of support costs
Share of governance costs|**2022**
**£**
4,893
606
4,218
9,717
135,920
1,270
146,907|**2021**
**£**
43,054
659
1,909|
|---|---|---|
|||45,622
153,928
1,200|
|||200,750|
## **4. Support costs**
|Staff costs
Depreciation
Premises costs
Insurance
Telephone and computer
Sundries
Accountancy|**Support**
**costs**
**Goverance**
**2022**
**£**
**£**
**£**
100,898 - 100,898
2,475 - 2,475
28,962 - 28,962
414 - 414
2,341 - 2,341
830
- 830
-
1,270
1,270
135,920 1,270 137,190|**2021**
**Basis of allocation**
**£**
120,361 Use of facilities
3,301 Use of facilities
26,209 Use of facilities
530 Use of facilities
2,249
Use of facilities
1,278
Use of facilities
1,200
Governance
155,128|
|---|---|---|
## **5. Fees for the independent examiner**
Independent examiner’s
|**2022**|**2021**|
|---|---|
|**£**|**£**|
|1,270
|1,200|
**12**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **6** . **Staff costs**
|Salaries and wages
Social security costs
Pension costs (defined contribution scheme)
Redundancy costs
**Total staff costs**|**2022**
**2021**
**£**
**£**
92,872
109,548
4,124
4,554
2,036
2,126
-
3,000
99,032
119,228|
|---|---|
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
Total amount paid to key management personnel (including trustees and senior management) for their services to the charity.
|**2022**
**£**
Aggregate remuneration
62,843
The parts of the charity in which the employees work:
**2022**
Average head count in the year:
CEO
1
Head of sales and finances
1
Project manager
0
Shop workers
2
Outreach/support worker
0
**Total**
4|**2021**
**£**
61,669
**2021**
1
1
1
3
1|
|---|---|
||7|
**13**
**REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **7** . **Pension costs**
Pension contributions in respect of defined contribution pension schemes:
Contributions recognised in the SOFA as an expense
**2022 2021 £ £** 2,036 2,126
**8. Fixed assets**
|**Cost**
As at 1.4.21
Additions
Disposals
As at 31.3.22
**Depreciation:**
**Basis**
**Rate**
As at 1.4.21
Disposals
Depreciation
As at 31.3.22
**Net book value at 1.4.21**
**Net book value at 31.3.22**|**Motor**
**vehicle**
**£**
18,005
-
-
18,005
Reducing
balance
25%
9,144
-
2,215
11,359
8,861
6,646|**Fixtures**
**and**
**equipment**
**£**
2,115
-
-
2,115
Reducing
balance
25%
1,074
-
260
1,334
1,041
781|**Total**
**£**
20,120
-
-|
|---|---|---|---|
||||20,120
10,218
-
2,475|
||||12,693
9,902
7,427|
**14**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **9. Cash at bank and in hand**
|Cash at bank and on hand|**2022**
**£**
295,503
295,503|**2021**
**£**
251,019|
|---|---|---|
|||251,019|
## **10. Creditors: Amounts falling due with one year**
|Accruals and deferred income
Taxation and social security
Other creditors|**2022**
**£**
-
815
1,355
2,170|**2021**
**£**
1,168
10,127
1,741|
|---|---|---|
|||13,036|
.
**15**
## **REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **11. Charity funds**
## **Current year**
|**Fund names**
**Type**
**Purpose**
Lottery Community Fund
Restricted
Core funding
Forever Manchester
Restricted
Food response
Manchester City Couil
Restricted
Core funding
Manchester CC (NIF)
Restricted
Premises
Unrestricted funds
Unrestricted
**Total Funds as per balance sheet**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
- 33,000 33,000 -
- 5,000 5,000 -
- 9,245 9,245 -
- 4,000 4,000 -
247,885 148,537 95,662 300,760|
|---|---|
||247,885 199,782 146,907 300,760|
## **Previous year**
|**Fund names**
**Type**
**Purpose**
Lottery Community Fund
Restricted
Core funding
Forever Manchester
Restricted
Food response
We Love Manchester
Restricted
Food response
Manchester CC (NIF)
Restricted
Premises
Morrison Foundation
Restricted
Core funding
Unrestricted funds
Unrestricted
**Total Funds as per balance sheet**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
- 33,000 33,000 -
- 6,000 6,000 -
- 1,200 1,200 -
- 5,866 5,866 -
- 5,000 5,000 -
74,425 323,144 149,684 247,885|
|---|---|
||74,425 374,210 200,750
247,885|
**16**
**REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **12** . **Transactions with Trustees**
In the period the charity has paid trustees remuneration and benefits.
## **This year**
|**Name of trustee**|**Legal authority**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|
|---|---|---|---|---|
|||**Remuneration**|**Pension**|**TOTAL**|
|||**£**|**£**|**£**|
|S Moore|**Charity constitution**|31,062|734|31,796|
Remuneration is paid to the Trustee for employment in an operational role.
Retirement benefits are accruing under a defined contribution pension scheme for one Trustee.
## **Last year**
|**Name of trustee**|**Legal authority**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|
|---|---|---|---|---|
|||**Remuneration**|**Pension**|**TOTAL**|
|||**£**|**£**|**£**|
|S Moore|**Charity constitution**|29,911|710|30,621|
Remuneration is paid to the Trustees for employment in an operational role.
Retirement benefits are accruing under a defined contribution pension scheme for two Trustees.
No trustee expenses have been incurred.
## **13. Trustees’ expenses**
No expenses were paid to any Trustee during this financial year.
**17**
**REACH OUT TO THE COMMUNITY (ROC)**
## **NOTES TO THE ACCOUNTS (Continued)**
## **YEAR ENDED 31ST MARCH 2022**
## **14. Analysis of net assets between funds**
|**Unrestricted**
**funds**
**£**
Fund balances at 31 March 2022 are represented by:
Tangible fixed assets
7,427
Current assets
293,333
300,760
Fund balances at 31 March 2021 are represented by:
Tangible fixed assets
9,902
Current assets
237,983
247,885|**Restricted**
**income funds**
**£**
-
-
-
-
-
-|**Total**
**funds**
**£**
7,427
293,333|
|---|---|---|
|||300,760
9,902
237,983|
|||247,885|
**18**