LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
TRUSTEES’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2020
CHARITY NUMBER: 1176320
LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO ( Charity No. 1176320)
INDEX TO ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2020
Pages
2. Legal and Administrative Information
- 3 - 4. Trustees’ Report
5. Independent Examiner’s Report
6. Statement of Financial Activities
7. Balance Sheet
- 8 – 12. Notes to the Accounts
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 AUGUST 2020
Charity Name and Number
Little Willows Pre-School (Warwickshire) CIO Registered Charity Number: 1176320
Charity Address
Whitnash Primary School Langley Road Whitnash Warwickshire CV31 2EX
Trustees
Chair - Susan Harris Vice Chair - David Harris Secretary - Stacey Coulter Treasurer - David Harris Other - Helen Wright - Anjela Heron - Sandeep Cheema - Harriet Tolley
Manager
Susan Harris
Bankers
Santander Bank plc
Independent Examiner
The Ollis Partnership Limited Nelson House 2 Hamilton Terrace Leamington Spa Warwickshire CV32 ELY
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020
History, Objectives and Activities of the Trust
The Charitable Incorporated Organisation (CIO) was established on the 18 December 2017 being the incorporation of Little Willows Pre-School (Warwickshire) Charity No.1075438, and is governed by the Pre-School Learning Alliance Constitution of 1999. The main objective of the charity, as set out in the Constitution, is to enhance the development and education of pre-school children by providing appropriate play facilities and activities to offer opportunities for all children whatever their race, culture, religion, means or ability.
Management and Governance Arrangements
The Constitution provides for:
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a) Three officers (Chair, Secretary and Treasurer), and
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b) Not less than two, nor more than nine, elected members, and c) If the committee so desires, not more than three members co-opted by the committee.
The trustees are elected annually at the Annual General Meeting. There is no defined internal training scheme for Trustees.
How our Activities Deliver Public Benefit
The Charity carries out a range of activities in pursuance of its charitable aims. The Trustees consider that the activities summarised below provide benefit to the inhabitants of the local area.
Achievements and Performance of the Trust
The main achievements of the charity during the year are:
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Quality early years education for pre-school children.
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Fund raising events, including Christmas fair, sponsored obstacle course and summer fair.
Financial Review, Investment Policy and Reserves
The charity’s principal sources of funds are:
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Nursery Education Grant
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Fees
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Fund Raising
The charity’s principal expenditure costs are:
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Staffing costs
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Premises
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Operating costs (including administration and consumables)
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020 CONTINUED
The charity has a policy to provide sufficient reserves to finance the pre-school for a six month period.
The expenditure of the charity has provided for quality early years education within a well resourced and stimulating environment supported by motivated, experienced and well trained staff.
Future Plans
The trustees intend to continue providing quality early years education for pre-school children in a similar way to the recent past and to continue to improve the learning environment of the children.
Statement Trustees’ Responsibilities
Charity Law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:-
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2006. They are also responsible for safeguarding the assets of charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Independent Examiner
The trustees intend to ask the existing independent examiner to undertake the independent examination of the trust in the following year.
Signed on behalf of the trustees:
Signature:
Name: Susan Harris Position: Chair Date 28 June 2021
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
I report to the trustees on my examination of the Accounts of Little Willows Pre-School (Warwickshire) for the year ended 31 August 2020.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner’s Statement
I have completed my examination and subject to the above, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 386 of the 2006 Act; or
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the accounts do not accord those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report (other than those mentioned above) in order to enable a proper understanding of the accounts to be reached.
John Alan Davies 28 June 2021 On behalf of The Ollis Partnership Limited Nelson House 2 Hamilton Terrace Leamington Spa Warwickshire CV32 4LY
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO ( Charity No. 1176320)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED AUGUST 2020
| Notes Incoming Resources 8 Incoming Resources from Generated Funds Fees Fundraising Other Income Incoming Resources from Charitable Activities Grants Total incoming resources Resources expended 9 Charitable Activities Premises Staff Costs Operating Costs Governance Costs Administration Consumables Fundraising Total resources expended NET INCOMING/(OUTGOING) RESOURCES FOR THE YEAR Total funds brought forward Total funds carried forward |
2020 £ 28,841 - 4,800 272,690 _ 306,331 7,332 244,057 4,364 9,908 19,240 550 __ 285,451 _ 20,880 126,206 ___ 147,086 |
2019 £ 38,174 2,659 4,819 272,141 __ 317,793 25,159 266,483 9,365 10,985 17,032 1,471 _ 330,495 (12,702) 138,908 ____ 126,206 |
|
|---|---|---|---|
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO ( Charity No. 1176320)
BALANCE SHEET AS AT 31 AUGUST 2020
| CURRENT ASSETS Stock Debtors Cash at bank and in hand TOTAL CURRENT ASSETS CREDITORS: Amounts falling due within one year Sundry creditors Fees paid in advance TOTAL CREDITORS NET CURRENT ASSETS FUNDS OF THE CHARITY UNRESTRICTED FUNDS |
2020 £ 507 458 163,068 _ 164,033 16,147 800 __ (16,947) _____ 147,086 147,086 |
2019 £ 596 486 141,346 _ 142,428 15,252 970 __ (16,222) _____ 126,206 126,206 |
|---|---|---|
| Susan Harris |
28 | June | 2021 |
|---|---|---|---|
| Chair |
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO ( Charity No. 1176320)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED AUGUST 2020
1. Accounting Policies
Company Information
Little Willows Pre-School (Warwickshire) CIO is a charitable incorporated organisation and is registered with the charity commission.
Accounting Convention
These financial statements have been prepared in accordance with FRS102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS102”) and the requirements of the Companies Act 2006 as applicable to companies subject to the small companies regime. The disclosure is required to show a true and fair view.
These financial statements have also been prepared in accordance with:
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Accounting and reporting by Charities
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Statement of Recommended Practice (SORP FRS102)
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The Charities Act 2011
The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention.
The principal accounting policies adopted are set out below.
a) Fund Accounting
Unrestricted funds are funds which are available at the discretion of the Trustees in the furtherance of the general objectives of the charity and which have not been designated for other purposes.
b) Incoming Resources and Related Expenditure
Incoming resources are included in the Statement of Financial Activities (SoFA) when:
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the charity becomes entitled to the resources;
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the trustees are virtually certain they will receive the resources; and
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the monetary value can be measured with sufficient reliability.
Where incoming resources have related expenditure (as with fundraising or contract income) the resources and related expenditure are reported gross in the SoFA.
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020
CONTINUED
c) Grants and donations
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
d) Donated services and facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service of facility received.
e) Volunteer help
The value of any voluntary help received is not included in the accounts.
f ) Investment income
This is included in the accounts when receivable.
g) Expenditure and Liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs include costs of the preparation and examination of statutory accounts, the cost of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
Staff costs are recognised as and when they become due.
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 CONTINUED
2. Assets
Tangible fixed assets for use by charity are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. The insurance value of equipment is given by way of note to the accounts.
3. Taxation
The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable services.
4. Fees for the Examination of the Accounts
2020 2019 Independent examination £ 417 £ 400
5. Tangible Fixed Assets
Equipment has an insurance valuation of £20,000.
6. Related Party Transactions
Susan Harris had remuneration of £12,180 for the year (£12,180 – 2019).
7. Employees
The average number of Employees during the period was 12 (11 – 2019). No employee received total employee benefits of more than £60,000.
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
( Charity No. 1176320)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020
8. TOTAL TOTAL 2020 2019
| INCOMING RESOURCES | ||||
|---|---|---|---|---|
| Incoming Resources from Generated Funds | ||||
| Fees | ||||
| Fees | 17,227 | 23,378 | ||
| Activity & Fruit Fees | - | 1,630 | ||
| Clubs | 11,584 | 12,851 | ||
| Deposits | 30 | 315 | ||
| _ | ______ | |||
| Total Fees | 28,841 | 38,174 | ||
| Fundraising | ||||
| Uniform | - | 656 | ||
| Fundraising Events | - | 965 | ||
| Photography | - | 694 | ||
| Obstacle Course | - | 344 | ||
| _ | ______ | |||
| Total Fundraising | - | 2,659 | ||
| Other Income | ||||
| Bank Interest | 423 | 351 | ||
| Hot lunches | 2,842 | 3,449 | ||
| Trips | - | 776 | ||
| Other | 1,535 | 243 | ||
| ______ | _____ | |||
| Total Other Income | 4,800 | 4,819 | ||
| Incoming Resources from Charitable | ||||
| Activities Grants | ||||
| Nursery Education Grant | 189,058 | 203,985 | ||
| Two year funding | 33,634 | 37,564 | ||
| IDS | 35,572 | 30,592 | ||
| Covid Support Grants | 13,926 | - | ||
| Apprentice Incentive Payment | 500 | - | ||
| _ | _ | |||
| Total Grants | 272,690 | 272,141 | ||
| ______ | ______ | |||
| TOTAL INCOME | 306,331 | 317,793 |
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LITTLE WILLOWS PRE-SCHOOL (WARWICKSHIRE) CIO
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020
9.
TOTAL TOTAL
| 2020 RESOURCES EXPENDED CHARITABLE ACTIVITIES Premises Rent 5,499 Utilities 943 Rates 195 Refurbishment - General Maintenance 695 __ Total Premises Staff Costs Wages 202,463 Employers NIC 7,294 Training 3,361 Travel Expenses 248 Pension 17,653 Staff Cover 10,121 Staff Recruitment 2,843 Staff Welfare 74 _ Total Staff Costs Operating Costs Equipment 3,354 Visiting Professionals 990 Trips - Hire 20 _ Total Operating Costs GOVERNANCE COSTS Administration Stationery 7,455 Telephone/Broadband 748 Professional Fees 500 Equipment Insurance 1,205 Fees Refunded - Deposits Refunded - Subscriptions - Total Administration Consumables Wrap Around 432 Activities 12,983 Refreshments 525 Cleaning 1,749 Certificates & Stickers - Fruit 627 Hot lunches 2,924 Total Consumables Fundraising Uniform 427 Events Expenses 61 Photography - Other 62 ____ Total Fundraising TOTAL RESOURCES EXPENDED |
2019 4,123 845 375 18,470 1,346 7,332 170,055 7,719 4,090 301 28,005 54,075 2,202 36 __ 244,057 7,231 1,540 594 - _ 4,364 6,635 1,685 960 1,085 129 385 106 __ 9,908 724 10,905 848 1,521 49 1,165 1,820 __ 19,240 407 412 495 157 ___ 550 285,451 |
25,159 266,483 9,365 10,985 17,032 1,471 330,495 |
|---|---|---|
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