## **Stroud District Foodbank CIO** Registered with the Charity Commission for England and Wales no. 1176306 ## Report of the Trustees for the Year from 1 April 2021 to 31 March 2022 ## **OBJECTIVES AND ACTIVITIES** The objectives of the charity are: _The relief of financial hardship amongst people in Stroud District and the surrounding area or in other parts of the United Kingdom in such ways as the trustees from time-to-time think fit, in particular, but not exclusively by:_ _a) providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty_ _b) such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services._ Stroud District Foodbank exists to provide emergency food to people in crisis. Stroud District Foodbank is part of the Trussell Trust’s network of foodbanks across the United Kingdom, and works in collaboration with a number of agencies locally both in the distribution of emergency food and in signposting clients to other specialist advice that they need. In carrying out these activities, the trustees have had regard to the Charity Commission’s guidance on public benefit. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Principal address** Unit 19, Canal Iron Works Hope Mill Lane Brimscombe Stroud GL5 2SH ## **Trustees** Annabel Mills – Chair Graham Gill – Treasurer Philip Coysh Sophia Acland Pippa Medcalf Robert Cawthorne Philippa Dickinson Nicola Tyler Mark Whitwam – appointed 10 September 2021 ## **Independent examiner** JD Frost ACA 7 Links View Page 1 Cirencester GL7 2NF ## **Bankers** Santander ## **FINANCIAL REVIEW** The financial statements attached show a very healthy situation at 31 March 2022, with a surplus of £46,254 recorded over the year. In 2020-21, a massive surge in donations through the COVID pandemic had taken our overall income over £250,000 and necessitated a change in the accounting basis from Receipts and Payments to Accruals accounting. With this year’s income back below £250,000 (at £218,002) we have reverted to the use of Receipts and Payments accounts, and the comparative figures shown for 2020-21 have been restated accordingly, and a table included to show the reconciliation between them. Unrestricted cash reserves at the end of the year amounted to £381,892. All restricted funds received during the year were fully expended by the end of the year for the purposes specified. The charity has a reserves policy that states that because of the potential volatility of income streams, it is appropriate for the charity to maintain as a reserve unrestricted cash funds amounting to a minimum of 5 months’ budgeted expenditure, and this was comfortably met at the end of the year with total reserves amounting to £430,932. With the increasing economic challenge of rising inflation, particularly in basic costs such as food, utility bills and housing, combined with a continuing preference for donors to give money rather than food, the trustees have anticipated the need to use some of these reserves in the current financial year, and have set a deficit budget accordingly. ## **ACHIEVEMENTS AND PERFORMANCE** The Foodbank’s objectives are delivered by collecting food donations made in many different places including supermarkets, churches, workplaces and schools and through special seasonal collections at harvest and Christmas. These donations are sorted and stored at the Foodbank’s warehouse in Brimscombe. Throughout the year operations continued using the model adopted at the beginning of the COVID-19 pandemic in March 2020 of delivering food directly to clients across the whole of the Stroud district rather than distributing it through local drop-in centres. However, later in the year drop-in centres began to be opened or reopened, particularly where this gave the Foodbank an opportunity to work alongside other agencies offering additional complementary services to its clients. Clients are referred to the Foodbank by one of about 90 agencies, mostly care professionals such as doctors, health visitors, social workers and police who identify people in food crisis and issue them with a foodbank voucher. Special food bags are also delivered to clients at Christmas and to cover school holidays. The total number of 3 day emergency food parcels issued by the Stroud District Foodbank over the year was 4,882. In total 73 tonnes of food were distributed. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Page 2 Governing document The charity is a Charitable Incorporated Organisation, and tts governing document is its constitution. which was registered with the Charity Commission on 15 December 2017. Appointment of trustees Every trustee must be appointed by a resolution passed at 3 properly convened meeting of the existing charity trustees. In selecting individuals for appointment as trustees. the existing trustees must have regard to the 5ki11s, knowledge and experience needed for the effective administration of the tharity. Rlsk management The trustees have a duty to identify and review the risks to which the charity is exF)osed and to ensure that appropriate controls are in place to provide reasonable assurance against fraud and error. Custodian trustees The trustees do not hold any funds as custodian trustees on behalf of any other body. Declaration The trustees declare that they approved the trustees. report above on Signed on behalf of the charvvs trustees by lJiLLb Annabel Mills (Chair) Dr Graham Gill (Treasurer) Page 3 Independent examiner's report to the trustees of Stroud District Foodbank CIO I report on the accounts of the Trust for the y¢ar endcd 31 March 2022. which are set out on the following pages. Respe¢liTr'e responsibilities of trustees and examiner The charity'5 trustces are responsible for th¢ PTeparation of the accounts. The charity's trustees Consider ihat an audit is not required for ihis year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independeni examination is n¢eded. It is my responsibility lo- cxamine the accounts under section 145 of the ?0 I l Act- to follow the procedures laid do￿￿ in the general Direclions given by the Charity commission under section 145(iXb) of ihe 2011 Act; and lo state whether particular matters have come io my attention. Ilasis of independent exvdminer's report My examination ￿'aS carrted out in accordance wilh the general directions given by the Charity Commission. An exaMI￿tion includes a reN'iew' of ihc accounting records kept by the charity and a comparison of the accounts presented with ihose records. It also includc.s consideration of any unusual items or disclosures in the a¢counls. and sceking explim Stroud District Foodbank CIO 1176306
Receipts and payments accounts CC16a
For the period 01/04/2021 31/03/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 144,237 - - 144,237 324,127
Trusts 2,322 38,734 - 41,056 30,188
Local Authorities 23,780 - - 23,780 8,000
Fundraising 2,112 - - 2,112 6,034
Interest 476 - - 476 276
Other income - - - - 308
Supermarkets 6,340 - - 6,340 3,228
- - - -
A1 Sub total (Gross income for the Annual Return) 179,268 38,734 - 218,002 372,161
A2 Asset and investment sales (see tables 1 and 2 in
section 7 of the guidance) .
- - - - -
- - - - -
A2 Sub total - - - - -
Total receipts 179,268 38,734 - 218,002 372,161
A3 Payments
Salaries & training 28,836 28,734 - 57,570 56,242
Set up / equipment 1,289 - 1,289 767
Consumables 3,614 2,298 - 5,912 1,990
Publicity - - - 157
Relocation 4,560 - 4,560 -
Admin/running costs 7,693 486 - 8,179 2,320
Transport 1,947 - 1,947 2,411
Rent, rates & utilities 40,663 - 40,663 15,277
Insurance 1,366 - 1,366 1,292
Franchise fee - 360 - - 360 360
IT 1,490 - 1,490 995
Food 15,485 7,215 - 22,700 16,166
Grants & donations 21,252 - 21,252 7,214
A3 Sub total [ 127,833 ] 38,734 - 166,567 105,191
A4 Asset and investment purchases (see tables 1 and
2 in section 7 of the guidance)
See table 2,396 - 2,396 3,178
- - - - -
A4 Sub total [ 2,396 ] - - 2,396 3,178
Total payments 130,229 38,734 - 168,963 108,369
Net of receipts/(payments) 49,039 - - 49,039 263,792
A5 Transfers between funds - - - - -
A6 Cash funds last year end 381,893 - - 381,893 118,101
Cash funds this year end 430,932 - - 430,932 381,893
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CCXX R1 accounts (SS) 19/09/2022 1 Strovd CIO. 11783f Section B Statement of assets and liabilities at the end of the period Period end date.. 3110312022 Unresirtded Rostrict2d Categories End¢)wtnert funds *ntirE¥t£ Total funds Lasty&ar tonoamte tr*nbAf•St£ Bl lund nwr•ÉtÈ 58,723 PthCBsh 271 J7JJ35 373.955 430,932 354.070 381.893 OK OK OK fiJNJs Trrtal fvnd¥ •f year Detalls Sbxk to 01104r•9t£ 10.670 10,87ts Curr•ntv4kne onal TOMI Oetall Currnntv•*J¢ B4A8S&ts retslnod foythè charfty's owm IIA41 2,970 6.rNI t￿13 3,750 1.742 TfA41 Details HMRC PAYENI Wh•D¢J¥Jy Afflowl&J• tknnal U•bllSt*8 Siqned tru8tees on t*￿￿31 SwbJr8 Print Na Dale of approval D￿rter2￿7 ## **Stroud District Foodbank CIO Year ended 31 March 2022** ## **Reconcilitation of comparatives** ## **Receipts** |Incoming resources
- as reported
Donated goods
Accruals
Adjustments
**Payments:**
Resources expended
- as reported
Donated goods
Accruals
Adjustments|546,846.00
-166,107.00
-14,794.00
6,216.00
372,161.00
273,808.00
-166,107.00
-2,890.00
380.00
105,191.00| |---|---|