## Streetbikes
Charity number 1176297
A company limited by guarantee number 07934312
## Annual Report and Financial Statements
for the year ended 31 March 2024
## Streetbikes
Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 13|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Streetbikes
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Dates**
Samantha Foster Appointed 31 May 2023 Resigned 5 December 2024 Roger Northrop Appointed 18 March 2024 Sobia Iqbal Appointed 18 March 2024 Dave Swis Resigned 21 June 2023 Mark Dixon Resigned 20 December 2023 Gary Williamson Resigned 14 December 2023 Avalon Corrina Rawling Appointed 12 December 2023 Resigned 18 March 2024 Kirstan Bradley Appointed 25 January 2024 Resigned 18 March 2024 Patrick Allen Appointed 28 October 2024 Dorothy Hatton Appointed 28 October 2024 Clive Eve Appointed 28 October 2024 **Charity number** 1176297 Registered in England and Wales **Company number** 07934312 Registered in England and Wales **Registered and principal address Bankers** Unit 1a Radcliffe Road HSBC Bank plc The Co-operative Bank plc Milnsbridge 2 Cloth Hall Street 1 Balloon Street Huddersfield Huddersfield Manchester HD3 4LX HD1 2ES M4 4BE
## **Independent examiner**
E J Beverley FCCA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 2 February 2012. It is governed by a memorandum and articles of association as amended 6 December 2017. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## Streetbikes
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
To relieve the needs of the public in the Kirklees area of West Yorkshire by:
The preservation and protection of good physical and mental health by providing both adapted and non-adapted cycles.
To assist in alleviating financial hardship by providing recycled bikes free of charge to disadvantaged families.
The advancement of education by running AQA courses in bike maintenance for those in the community who are in need thereof so as to advance them in life and assist them to adapt within the wider community.
The provision of facilities for recreation or other leisure-time occupation with the object of improving the conditions of life of those persons who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances.
## **The charity's main activities**
The purpose of the charity is to provide access to adapted and non-adapted bikes to cycle in a safe and secure environment and to provide various cycling programmes and sessions for people to improve their health and wellbeing through cycling.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit the advancement of peoples health and well being both physically and mentally.
## **Achievements and performance**
Streetbikes has operated with a significant strong team of experienced & dedicated volunteers, led by the track manager, operations manager & two experienced mechanics. This has continued to ensure that the day to day operations meet the Charity’s high delivery standards & expectations.
2023 was the post Covid recovery year, where users tentatively returned to Streetbikes services & Streetbikes continued to operate, sensitive to Covid guidelines. By December 2023 operations had returned to a pre covid normality, supported significantly by funding from the National Lottery Community Fund for the Post Covid Recovery Project.
Streetbikes has remained heavily reliant on grants to supplement income & cover much of the costs, using the restricted funds made available. Streetbikes continues to improve its ability to generate the complementing unrestricted funding required to operate. The funding officer retired in May 2023 & the role has since been covered by staff, volunteers & a contracted out service.
The mechanics & their volunteer team did 405 plus bike sales & giveaways, also covering the servicing of 150 fleet bikes. In 2023 there were four useful additions to the adaptive bike stock, facilitating a broader offering of bike amenities to meet the diverse needs of the service users.
In 2023 the Charity’s systems were digitised, facilitating track data entry, secure shared workspace, email & an improved website. Improving efficiency, accessibility & privacy.
Existing Streetbikes policies & risk assessments were reviewed & new ones implemented, so continuing to keep the Charity staff, volunteers & users, compliant & safe.
## **Financial review**
The net expenditure for the year was £6,754, including net expenditure of £18,293 on unrestricted funds and net income of £11,539 on restricted funds after transfers.
3
## Streetbikes
## Trustees' report (continued) for the year ended 31 March 2024
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £52,283.
Streetbikes reserves policy aims to balance spending the maximum amount of income raised whilst maintaining the minimum level of reserves to ensure uninterrupted operation and provide time to adjust to changes in financial circumstances. Trustees take a risk-based approach reviewing levels of reserves annually to ensure changes are managed on a timely basis. It is acknowledged that in 2023-2024 the actual free reserves fell slightly below the minimum desired. Several contributing factors were cited; the Charity’s small staff team experienced bereavement, a serious cycle accident and the retirement of the Charity's funding officer. In addition this was the COVID recovery period and saw the gradual return of service users. The Board of Trustees review the reserves policy on an annual basis and ensure that any under or over provision is managed appropriately. Trustees review the reserves if they drop under £60,000 or go over £120,000.
4
## Streetbikes
## Trustees' report (continued) for the year ended 31 March 2024
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 17/12/2024
Roger Northrop (Trustee)
5
## Streetbikes
## Independent examiner's report to the trustees of Streetbikes
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2024, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
19/12/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Streetbikes
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
13,575
Sales and fees
25,984
Other income
1,315
Subscriptions
23,319
**Total income**
64,193
**Expenditure on:**
Salaries, NICs and pension
(3)
48,622
Payroll charges
556
Staff training and welfare
-
Travel and subsistence
287
Volunteer expenses
1,628
Equipment and materials
1,548
Vehicle running costs
1,524
Rent
2,429
Phone and internet
846
Stationery, printing and consumables
1,135
Marketing and publicity
836
Insurances
1,869
Independent examination
1,764
Other running costs
4,752
Depreciation
7,406
Freelance costs
12,576
**Total expenditure**
87,778
**Net income / (expenditure)**
(23,585)
**Transfers between funds**
5,292
**Net movement in funds**
(18,293)
**Fund balances brought forward**
82,305
**Fund balances carried forward**
(4)
64,012|2024
Restricted
funds
£
53,999
-
-
-
53,999
12,848
-
-
4
90
4,903
206
13,321
830
3,798
-
-
-
1,168
-
-
37,168
16,831
(5,292)
11,539
11,773
23,312|2024
Total
funds
£
67,574
25,984
1,315
23,319
118,192
61,470
556
-
291
1,718
6,451
1,730
15,750
1,676
4,933
836
1,869
1,764
5,920
7,406
12,576
124,946
(6,754)
-
(6,754)
94,078
87,324|2023
Total
funds
£
61,093
34,893
285
21,477
117,748
87,794
486
1,918
858
1,167
6,302
3,580
14,153
685
326
1,103
1,287
1,320
4,096
3,084
6,115
134,274
(16,526)
-
(16,526)
110,604
94,078|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Streetbikes
## Balance sheet
|as at 31 March 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
11,729
**Total fixed assets**
11,729
**Current assets**
Prepayments
542
Cash at bank and in hand
(6)
53,777
**Total current assets**
54,319
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
2,036
**Total current liabilities**
2,036
**Net current assets**
52,283
**Net assets**
64,012
**Funds**
Unrestricted funds
64,012
Restricted funds
-
**Total funds**
64,012|2024
Restricted
£
-
-
-
23,312
23,312
-
-
23,312
23,312
-
23,312
23,312|2024
Total
£
11,729
11,729
542
77,089
77,631
2,036
2,036
75,595
87,324
64,012
23,312
87,324|2023
Total
£
6,168
6,168
443
89,540
89,983
2,073
2,073
87,910
94,078
82,305
11,773
94,078|
|---|---|---|---|
For the year ending 31 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 17/12/2024
Roger Northrop (Trustee)
8
## Streetbikes
## Notes to the accounts
## for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Donated goods for resale are valued at the amount actually realised upon their sale.
Donated assets, facilities or services are valued at their estimated value to the charity. This is the price that the charity estimates it would pay in the open market for equivalent items; or services and facilities of equivalent utility to the charity.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it
l t
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Tools and equipment: 20% straight line basis Motor vehicles: over 5 years straight line basis Computer equipment: 20% straight line basis Bikes: over 3 years straight line basis
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
9
## Streetbikes
## Notes to the accounts continued
## for the year ended 31 March 2024
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
|**2 Grants and donations**
National Lottery Community Fund
Sport England
Kirklees Council (KMC)
The Brelms Trust
Baily Thomas Charitable Fund
West riding masonic charities Limited
The Wakeham Trust
H D H Wills 1965 Charitable Trust
One Community Foundation
British Cycling
Anton Jurgens Charitable Trust
Disability Sport Yorkshire
The Percy Bilton Charity
The Trumark Trust
Thornton Family Fund - One Community
TSL Kirklees
West Yorkshire Combined Authority
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2024
Unrestricted
funds
£
-
-
-
-
-
2,675
-
-
-
-
-
-
-
-
-
-
-
10,900
13,575|2024
Restricted
funds
£
29,379
6,570
5,000
5,000
4,000
-
1,800
1,000
1,000
250
-
-
-
-
-
-
-
-
53,999|2024
Total
funds
£
29,379
6,570
5,000
5,000
4,000
2,675
1,800
1,000
1,000
250
-
-
-
-
-
-
-
10,900
67,574
2024
£
60,815
2,849
(2,849)
655
61,470|2023
Total
funds
£
-
-
4,980
5,000
-
-
-
-
-
-
5,000
3,000
4,500
8,000
3,000
1,500
4,820
21,293
61,093
2023
£
86,467
5,844
(5,000)
483
87,794|
|---|---|---|---|---|
The average number of employees during the year was 5.9, being an average of 2.9 full time equivalent (2023: 7.1, 3.6 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2024|2023|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|655|483|
|Amount of any contributions outstanding at the year end|138|127|
10
## Streetbikes
## Notes to the accounts continued
## for the year ended 31 March 2024
|**4 Restricted funds**
Baily Thomas
National Lottery Community Fund
Brelms Trust
British Cycling
HDH Willis Fund
Kirklees Council
One Community
Sport England
Thornton Family fund
Trumark
Wakeham Trust|Balance b/f
£
-
-
3,620
-
-
-
-
-
3,000
5,153
-
11,773|Incoming
£
4,000
29,379
5,000
250
1,000
5,000
1,000
6,570
-
-
1,800
53,999|Outgoing
£
4,000
9,687
5,000
250
1,000
5,000
1,000
1,278
3,000
5,153
1,800
37,168|Transfers
£
-
-
-
-
-
-
-
(5,292)
-
-
-
(5,292)|Balance c/f
£
-
19,692
3,620
-
-
-
-
-
-
-
-
23,312|
|---|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
Baily Thomas Towards track rent and bike maintenance. National Lottery Community Fund To deliver mixed ability and other sessions. Brelms Trust Towards rental costs of workshops & offices. British Cycling Towards session support. HDH Willis Fund Towards track rent. Kirklees Council To upgrade sign in system and its support costs. One Community Towards Milnsbridge rent. Sport England To purchase a new wheelchair bike and equipment. The transfer relates to reallocating the cost of the fixed asset (a wheelchair bike) purchased from this fund to unrestricted funds, as it will be used for the charity's dayto-day work.
Thornton Family fund Towards refugee/ asylum seeker bikes. Trumark Towards mixed ability sessions spen track. Wakeham Trust Towards volunteer expenses.
|**Tangible assets**
**Cost**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023|£
16,797
12,967
29,764
13,797
5,822
19,619
10,145
3,000
Bikes|£
4,154
-
4,154
4,154
-
4,154
-
-
Computer
equipment|£
9,219
-
9,219
6,051
1,584
7,635
1,584
3,168
Tools and
equipment|£
8,000
-
8,000
8,000
-
8,000
-
-
Motor
vehicles|Total
£
38,170
12,967
51,137
32,002
7,406
39,408
11,729
6,168|
|---|---|---|---|---|---|
## **5 Tangible assets**
11
## Streetbikes
## Notes to the accounts continued
## for the year ended 31 March 2024
|**6 Cash at bank and in hand**
Cash at bank
Cash in hand
**7 Creditors and accruals**
Creditors
Accruals
Taxation and social security|2024
£
77,048
41
77,089
2024
£
138
1,832
66
2,036|2023
£
89,485
55
89,540
2023
£
127
1,441
505
2,073|
|---|---|---|
## **8 Related party transactions**
## **Donations from trustees and related parties**
The total aggregate value of unconditional donations to the charity from the trustees or related parties was £1,470.
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £24,254 (previous year: £28,509).
## **9 Operating leases**
|Within one year
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:|2024
£
-
-|2023
£
8,280
8,280|
|---|---|---|
12
## Streetbikes
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
13,575
21,293
Sales and fees
25,984
34,893
Other income
1,315
285
Subscriptions
23,319
21,477
**Total income**
64,193
77,948
**Expenditure**
Salaries, NICs and pension
48,622
48,146
Payroll charges
556
271
Staff training and welfare
-
1,900
Travel and subsistence
287
821
Volunteer expenses
1,628
617
Equipment and materials
1,548
1,306
Vehicle running costs
1,524
808
Rent
2,429
1,210
Phone and internet
846
107
Stationery, printing and consumables
1,135
42
Marketing and publicity
836
623
Insurances
1,869
1,287
Independent examination
1,764
390
Other running costs
4,752
2,201
Depreciation
7,406
3,084
Freelance costs
12,576
6,115
**Total expenditure**
87,778
68,928
**Net income / (expenditure)**
(23,585)
9,020
**Transfers between funds**
5,292
4,500
**Net movement in funds**
(18,293)
13,520
**Fund balances brought forward**
82,305
68,785
**Fund balances carried forward**
64,012
82,305|2024
Restricted
funds
£
53,999
-
-
-
53,999
12,848
-
-
4
90
4,903
206
13,321
830
3,798
-
-
-
1,168
-
-
37,168
16,831
(5,292)
11,539
11,773
23,312|2023
Restricted
funds
£
39,800
-
-
-
39,800
39,648
215
18
37
550
4,996
2,772
12,943
578
284
480
-
930
1,895
-
-
65,346
(25,546)
(4,500)
(30,046)
41,819
11,773|2024
Total
funds
£
67,574
25,984
1,315
23,319
118,192
61,470
556
-
291
1,718
6,451
1,730
15,750
1,676
4,933
836
1,869
1,764
5,920
7,406
12,576
124,946
(6,754)
-
(6,754)
94,078
87,324|2023
Total
funds
£
61,093
34,893
285
21,477
117,748
87,794
486
1,918
858
1,167
6,302
3,580
14,153
685
326
1,103
1,287
1,320
4,096
3,084
6,115
134,274
(16,526)
-
(16,526)
110,604
94,078|
|---|---|---|---|---|
13