## **Trustees’ Annual Report for the period** **From 1[st] September 2019 Period start date To 31[st] August 2020 Period end date** **Charity name: Market Overton Play Area** **Charity registration number: 1176295** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To provide outdoor play facilities
purposes of the charity to the local community
as set out in its
governing document
Summary of the main Para 1.17 and Due to the onset of the
1.19
activities in relation to pandemic, the play area has been
those purposes for the closed since March 2020. This is
public benefit, in due to the fact that it resides on
particular, the activities, the land of the Lodge Trust which
projects or services is a residential care home for
identified in the adults with learning difficulties.
accounts. To this day (December 2020), no-
one is able to enter the premises
without wearing PPE or
completing a lateral flow test,
due to the guidelines set out by
their governing body, therefore
the play area remains closed. As
a result, fundraising has been
difficult due to the targeted
population not having access to
it.
A Christmas raffle took place in
December 2019 however, that
was the last fundraising event we
have had.
Statement confirming Para 1.18 Yes, we have had regard to the
whether the trustees guidance.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making **----- Start of picture text -----**
Para 1.38
Policy on social
investment including
program related
investment
Meetings have taken place
Para 1.38 remotely during this period to
Contribution made by update the volunteers on the play
volunteers area and its closure. Volunteers
have been involved in
distributing a statement to the
village about the current play
area closure.
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
This period has been difficult as
described due to unforeseen and
unavoidable circumstances. We
Summary of the main continue to keep in contact with
Para 1.20
achievements of the The Lodge Trust regarding
charity, identifying the changing guidance and we
difference the charity’s continue to keep the local
work has made to the community informed.
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
**----- End of picture text -----**
**----- Start of picture text -----**
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Although we have not had many
financial position at the fundraising events, we have
end of the period managed to reduce costs by
getting a reduction in our
insurance due to the play area
being closed
Statement explaining Para 1.22 We hold reserves for situations
the policy for holding like this, where fundraising is not
reserves stating why possible. We also hold enough to
they are held be able to take out and dispose of
the play area if the site is
deemed no longer suitable.
Amount of reserves held Para 1.22 Over £4,000 (enough for 4 years
maintenance without fundraising)
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 As described. We hope that when
uncertainties about the the global pandemic is no longer
charity continuing as a a concern or threat to the
going concern residents of The Lodge Trust, the
play area can re-open and we can
function as before.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Fundraising
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
As described
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election to post at Annual
methods including General Meeting
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Market Overton Play Area
Other name the charity
uses
Registered charity 1176295
number
**----- End of picture text -----**
Charity's principal address ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Lisa Barnett
2 Kevin Baxter
Lynn Lane Resigned December
3
2019
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Lisa Barnett** Kevin Baxter **Full name(s)** Lisa Ann Barnett **Position (eg** Chair Chair (Play Area Committee) **Secretary, Chair, etc)** **Date** December 2020 ## **Summary of Accounts** |Opening balance
Total Income
Total Expenditure
Total Interest (Savings A/C)
Closing balance
**Income**
Events Income
Donations
Grants
Other
**Expenses**
Events/Other Expenses
Mower Repairs
Mower Insurance
Public Liability Insurance (May)
Rent
Inspections (Qtr)
Play Equipment
Other|**2020/2021**
£4,745.63
£0.00
£0.00
£0.00
£4,745.63
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00|**2019/2020**
£4,661.53
£942.00
£858.96
£1.06
£4,745.63
£942.00
£0.00
£0.00
£0.00
£942.00
£0.00
£0.00
£0.00
£750.96
£0.00
£108.00
£0.00
£0.00
£858.96
£0.00|**2018/2019**
£3,826.51
£1,892.16
£1,058.20
£1.06
£4,661.53
£1,175.16
£117.00
£600.00
£0.00
£1,892.16
£0.00
£0.00
£0.00
£1,058.20
£0.00
£0.00
£0.00
£0.00
£1,058.20
£0.00|**2017/2018**
£3,981.16
£1,489.13
£1,644.78
£1.00
£3,826.51
£1,062.63
£0.00
£385.00
£41.50
£1,489.13
£476.15
£0.00
£0.00
£898.63
£100.00
£108.00
£62.00
£0.00
£1,644.78
£0.00|**2016/2017**
£4,375.90
£3,532.67
£3,939.40
£11.99
£3,981.16
£2,723.67
£180.00
£350.00
£279.00
£3,532.67
£920.96
£0.00
£0.00
£1,036.28
£0.00
£228.00
£1,754.16
£0.00
£3,939.40
£0.00|**2015/2016**
£8,256.87
£26,955.25
£30,862.43
£26.21
£4,375.90
£1,094.99
£13,026.26
£12,159.00
£675.00
£26,955.25
£1,216.53
£225.91
£67.56
£885.13
£100.00
£54.00
£28,313.30
£0.00
£30,862.43
£0.00|**2014/2015**
£7,329.23
£3,082.74
£2,167.24
£12.14
£8,256.87
£2,502.24
£230.00
£350.00
£0.50
£3,082.74
£840.66
£1,172.58
£54.00
£0.00
£100.00
£0.00
£0.00
£0.00
£2,167.24
£0.00|**2013/2014**
£7,044.12
£3,424.07
£3,144.43
£5.47
£7,329.23
£2,518.67
£555.40
£350.00
£0.00
£3,424.07
£125.17
£1,160.04
£54.00
£669.74
£300.00
£100.00
£20.00
£715.48
£3,144.43
£0.00|**2012/2013**
£5,221.90
£4,248.53
£2,432.32
£6.01| |---|---|---|---|---|---|---|---|---|---| ||||||||||£7,044.12| ||||||||||£1,933.53
£2,015.00
£300.00
£0.00| ||||||||||£4,248.53| ||||||||||£118.28
£1,149.78
£0.00
£126.24
£300.00
£100.00
£0.00
£638.02| ||||||||||£2,432.32| ||||||||||| ||||||||||£0.00| ## **MOPA ACCOUNTS** |**2020/2021**
**31st August**
**Date**
**Description**
**Savings A/C**
**Date**
**Description**
31/12/2020
Interest
**31st August**
**Closing balance Business A/C**
**Closing balance Savings A/C**
**2020/2021**
**Closing balance Business A/C**|**£4,216.67**
**Income**
**Date**
**Description**
**£0.00**
**£528.96**
**Income**
**Date**
**Description**
**£0.00**
£4,216.67
£528.96
**£4,745.63**|**Expenses**| |---|---|---| |||**£0.00**| |||**Income**| |||**£0.00**| |||| ## **MOPA ACCOUNTS** |**2019/2020**
**31st August**
**Date**
**Description**
09/09/2019
Race Night donation/rafe sales
23/09/2019
Race Night donation/rafe sales
23/09/2019
Race Night donation/rafe sales
23/09/2019
Nature Club
14/10/2019
Race Night donation/rafe sales
14/10/2019
Race Night donation/rafe sales
21/11/2019
Race Night donation/rafe sales
02/12/2019
Race Night donation/rafe sales
04/12/2019
Race Night donation/rafe sales
09/12/2019
Race Night donation/rafe sales
10/12/2019
Race Night donation/rafe sales
11/12/2019
Race Night donation/rafe sales
12/12/2019
Race Night donation/rafe sales
15/12/2019
Race Night donation/rafe sales
18/05/2020
Race Night Race Night rafe sales
**Savings A/C**
**Date**
**Description**
31/12/2019
Interest
**31st August**
**Closing balance Business A/C**
**Closing balance Savings A/C**
**2019/2020**
**Closing balance Business A/C**|**£4,133.63**
**Income**
**Date**
**Description**
£60.00
05/09/2019
Wicksteed Inspections
£5.00
18/05/2020
BHIB Insurance
£10.00
£235.00
£10.00
£25.00
£100.00
£5.00
£5.00
£25.00
£10.00
£20.00
£10.00
£5.00
£417.00
**£942.00**
**£527.90**
**Income**
**Date**
**Description**
£1.06
**£1.06**
£4,216.67
£528.96
**£4,745.63**|**Expenses**
£108.00
£750.96| |---|---|---| |||**£858.96**| |||**Income**| |||**£0.00**| |||| ## **MOPA ACCOUNTS** |**2018/2019**
**31st August**
**Date**
**Description**
11/09/2018
Nature Club takings
11/09/2018
Calendar
11/09/2018
Float for Calendars
07/11/2018
Calendars
07/11/2018
Face painting
07/11/2018
Float for Lodge Trust event
07/11/2018
Calendars
21/12/2018
Donation (Amey)
31/12/2018
Calendars
31/12/2018
Christmas Fair
28/01/2019
Calendars
28/01/2019
Race Night donation
04/02/2019
Just Giving
25/03/2019
Council grant
25/03/2019
Easter Egg hunt donation (?)
02/05/2019
Easter Egg Hunt
27/06/2019
Race Night
01/07/2019
Invoice 002 - Lodge Insurance cont.
25/07/2019
Readathon
**Savings A/C**
**Date**
**Description**
31/12/2018
Interest
**31st August**
**Closing balance Business A/C**
**Closing balance Savings A/C**
**2018/2019**
**Closing balance Business A/C**|**£3,299.67**
**Income**
**Date**
**Description**
£117.00
30/10/2018
Lodge Trust event foat
£92.00
02/05/2019
BHIB Insurance
£20.00
£48.00
£42.00
£30.00
£126.00
£75.00
£124.80
£28.65
£39.00
£75.00
£7.00
£600.00
£50.00
£245.10
£35.00
£131.11
£36.50
**£1,922.16**
**£526.84**
**Income**
**Date**
**Description**
£1.06
**£1.06**
£4,133.63
£527.90
**£4,661.53**|**Expenses**| |---|---|---| |||£30.00| |||£1,058.20| |||**£1,088.20**| |||**Income**| |||**£0.00**| |||| ## **MOPA ACCOUNTS** |**2017/2018**
**31st August**
**Date**
**Description**
13/10/2017
Pamper night takings
10/11/2017
Takings from the Lodge Trust sale
10/11/2017
Float for the Lodge Trust sale
22/12/2017
Takings from the Christmas Fair
22/12/2017
Float for the Christmas Fair
05/03/2018
Recharged Insurance
05/04/2018
Parish Council grant
09/04/2018
Takings from the Easter Egg Hunt
09/04/2018
Float for Easter Egg Hunt
09/04/2018
Pamper Night takings
08/06/2018
May Fair
08/06/2018
Float for the May Fair
11/07/2018
Feast Weekend takings
11/07/2018
Feast Weekend foat
11/07/2018
Liz - Plant sales
**Savings A/C**
**31st August**
**Date**
**Description**
29/12/2017
Interest
**Closing balance Business A/C**
**Closing balance Savings A/C**
**2017/2018**
**Closing balance Business A/C**|**£3,455.32**
**Income**
**Date**
**Description**
£493.55
13/10/2017
Pamper Nights costs
£87.90
30/10/2017
M.O. Village Hall
£40.00
03/11/2017
Float for the Lodge Trust sale
£36.00
29/11/2017
Float for the Christmas Fair
£40.00
27/04/2018
Float for the Easter Egg Hunt
£126.38
09/04/2018
Costs for Easter Eggs
£385.00
09/04/2018
Costs for Easter Eggs
£260.64
16/04/2018
Notice Board maintenance
£40.00
18/04/2018
Costs for Easter Eggs
£35.00
23/04/2018
The Lodge Trust Annual Rent
£166.68
16/05/2018
BHIB Insurance
£60.00
17/05/2018
Float for the May Fair
£186.05
08/06/2018
Wedding dress for the May Fair
£60.00
08/06/2018
Stocks for Feast Weekend
£41.50
08/06/2018
Float for Feast Weekend
29/06/2018
Banner for Feast Weekend
29/06/2018
Lollies for Feast Weekend
06/07/2018
Calendar costs
25/07/2018
Float for Calendars
30/08/2018
Wicksteed Inspection 2018
**£2,058.70**
**£525.84**
**Income**
**Date**
**Description**
£1.00
**£1.00**
£3,299.67
£526.84
**£3,826.51**|**Expenses**
£56.34
£28.00| |---|---|---| |||£40.00| |||£40.00| |||£40.00| |||£55.14
£35.00
£39.95
£11.80
£100.00
£1,020.01| |||£60.00| |||£10.00
£62.00| |||£60.00| |||£54.00
£6.91
£367.20| |||£20.00| |||£108.00| |||**£2,214.35**| |||**Income**| |||**£0.00**| ||||