## **Trustees’ Annual Report for the Period**
**From 01 October 2024 to 30 September 2025**
**Charity name: Brushford Parish Hall CIO Charity registration number: 1176214**
## **Objectives and Activities**
|**Objectives and Activities**||
|---|---|
|Summary of the purposes of the
charity as set out in its governing
document|To establish and run a village hall and to
promote for the benefit of the inhabitants of the
Parish of Brushford and surrounding area
(“area of benefit”) without distinction of sex,
sexual orientation, age, disability, nationality,
race or political, religious or other opinions the
provision of facilities for recreation or other
leisure time occupation of individuals who have
need of such facilities by reason of their youth,
age, infirmity or disablement, financial hardship
or social and economic circumstances or for
the public at large in the interests of social
welfare and with the object of improving the
conditions of life of the said inhabitants.|
|Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Hire of the facilities for sports, keep fit,
weddings and other local clubs and groups,
coffee mornings, IT help and assistance
events, popup bar nights, charity fundraising,
social events and functions for the local
community.|
|Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|The trustees have had reference and regard to
the guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Contribution made by volunteers|Our volunteers are a key element to our
success and their invaluable contribution to the
maintenance and upkeep of the Parish Hall
and the running of our events is very much
appreciated by the Trustees and the local
communityover this lastyear.|
|---|---|
|Other||
**Achievements and Performance**
||Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits to
community.|The charity has provided for the community
living in the Parish of Brushford and
surrounding area inclusive social and
community events, without bias or distinction of
any group. These events have contributed to
raising the community social awareness and
the engagement of the residents.|
|---|---|---|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Performance of fundraising activities
against objectives set|Finances are In line with projections and
financial targets for the year.|
|---|---|
|Investment performance against
objectives|N/A|
## **Financial Review**
|**Financial Review**||
|---|---|
|Review of the charity’s financial
position at the end of the period|The financial position of the Brushford Parish
Hall CIO at the end of the period is as forecast
and on budget.|
|Statement explaining the policy for
holding reserves stating why they are
held|Reserves are held including a contingency
fund to finance 1 year operating costs,
uninsured losses, buildings maintenance,
infrastructure and equipment replacement or
unplanned or unexpected expenditure.|
|Amount of reserves held|Policy of £9,000.00 as a minimum contingency
fund with an additional £10,000.00 in reserve.
Current reserves at 30 September 2025 are
standing in excess of £36,000.00.|
|Reasons for holdingzero reserves|N/A|
|Details of fund materiallyin deficit|N/A|
|Explanation of any uncertainties about
the charity continuing as a going
concern|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal sources of
funds (including any fundraising)|Premises Hire charges. Bar & Social Event
Nights. Special events and Seasonal Fairs.|
|---|---|
|Investment policy and objectives
including any social investment policy
adopted|As described in Reserves and Investment
Policy available on
https://brushfordparishhall.org.uk/wp-
content/uploads/BPH-CIO-Reserves-and-
Investments-Policy-220124.pdf|
|A description of the principal risks
facing the charity|Loss of hire charges through customer non-
return.
Sudden increases in expenditure.
Unexpected repairs to property.
Reduced local support and engagement of
community in using the hall.|
|Other||
## **Structure, Governance and Management**
|**Description of Charity’s Trusts:**||
|---|---|
|Type of governing document|Constitution|
|How is the charity constituted?|Charitable Incorporated Organisation|
|Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustees|Members elect Trustees at the Annual General
Meeting. Charity trustees may at any time
decide to appoint an individual as a trustee to fill
any vacancy on the board, but any trustee so
appointed may only serve until the next annual
general meeting (they may stand for
appointment to a full term as trustee at that
meeting if eligible to do so).|
## **Reference and Administrative details**
|Charityname|Brushford Parish Hall CIO|
|---|---|
|Other name the charityuses|None|
|Registered charitynumber|1176214|
|Charity’s principal address|Brushford Parish Hall
Brushford New Road
Brushford
Dulverton
TA22 9AH|
|**Trustee name**|**Office(if any)**|**Dates acted if not for wholeyear**|
|---|---|---|
|David Davies|Chair||
|Paul Young|Vice-chair||
|Richard Brentnall|Secretary||
|Tadeusz Sochanik|||
|Barbara Wilson|||
|Joanne Blackmore|||
|Juliet Harrison|Treasurer||
||||
|**Committee**|**Office(if any)**|**Dates acted if not for wholeyear**|
|Lyn Young|Bookings Officer||
||||
**Accounts – Balance Sheet**
## **Fixed Assets**
|**Fixed Assets**|||
|---|---|---|
||Freehold Property|£318,637.48|
||Furniture and Fixtures|£34,062.25|
||Accumulated Depreciation|(£17,173.00)|
||Net Book Value|£16,889.25|
|**Total Fixed Assets**||
**£335,526.73**|
## **Current Assets**
||Stock|£1,194.28|
|---|---|---|
||Debtors Control Account|£119.50|
||Brushford Parish Hall CIO Coop Current Account|£2,183.98|
||Brushford Parish Hall CIO Coop Reserve Account|£14,042.40|
||Brushford Parish Hall CIO Redwood Bank Reserve|£30.000.00|
||Petty Cash|£340.00|
||PayPal Account|£20.00|
|**Total Current Assets**||
**£47,900.16**|
## **Current Liabilities**
|Current Liabilities|SumUp Card Processing
Manual Adjustments|£3224.76
£262.49|
|---|---|---|
|Total Current Liabilities||£3487.25|
|Current NET Assets||£44,412.91|
|**Total Assets less Current Liabilities**||
**£379,939.64**|
## **Capital & Reserves**
|Capital and Reserves|||
|---|---|---|
||P&L Account|£0.00|
||Retained Profit & Undistributed Reserves|£379,939.64|
|**Total Capital and Reserves**||
**£379,939.64**|
## **Accounts – Profit & Loss**
## **Income**
|**Accounts – Profit**|**& Loss**||
|---|---|---|
|**Income**|||
||Hall Hire|£10,665.00|
||Fundraising - Bar|£3,245.50|
||Christmas Fair|£190.00|
||Insurance Claims|£0.00|
||Other Events|£165.20|
||Donations received|£110.32|
||Grants received|£0.00|
||Bank Interest|£397.77|
|**Total Income**||**£14,773.79**|
|**Cost of Sales**|||
|---|---|---|
||Bar Expenditure|£2880.97|
||Opening/Closing Stock Adjustment|£355.31|
||General Purchases|£14.00|
||Misc. Purchases|£155.75|
|**Total Cost of Sales**||**£3,406.03**|
**Expenses**
|**Expenses**|||
|---|---|---|
||Advertising|£50.40|
||Adjustments|(£9.95)|
||Water Rates|£123.37|
||Electricity|£1575.99|
||Heating Oil|£884.36|
||Licences|£421.65|
||BroadbandInternet|£390.17|
||Stationery|£25.99|
||Hosting Fees and IT Consumables|£90.00|
||Repairs and Renewals|£39.07|
||Cleaning|£1641.03|
||Premises Expences|£45.60|
||Insurance|£1401.28|
||Bank Interest Paid|(£19.02)|
||Subscriptions|£307.61|
|**Total Expenses**||£6967.55|
|**Profit**||**£4400.21**|
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
|**Signed on behalf of the charity’s trustees**
**Signature(s)**
D J Davies
**Full name(s)**
David James Davies
**Position (eg**
**Secretary, Chair,**
**etc)**
Chairman
**Date**
27thNovember 2025|**Signed on behalf of the charity’s trustees**
**Signature(s)**
D J Davies
**Full name(s)**
David James Davies
**Position (eg**
**Secretary, Chair,**
**etc)**
Chairman
**Date**
27thNovember 2025||
|---|---|---|
||
D J Davies|JM Harrison|
||||
||
David James Davies|Juliet Marie Harrison|
||||
||
Chairman|Treasurer|
||||
||
27thNovember 2025|27thNovember 2025|