## **Trustees’ Annual Report for the period** **From 01 October 2022 to 30 September 2023** **Charity name: Brushford Parish Hall CIO Charity registration number: 1176214** ## **Objectives and Activities** |**Objectives and Activities**|| |---|---| ||| |Summary of the purposes of the
charity as set out in its governing
document|To establish and run a village hall and to
promote for the benefit of the inhabitants of the
Parish of Brushford and surrounding area
(“area of benefit”) without distinction of sex,
sexual orientation, age, disability, nationality,
race or political, religious or other opinions the
provision of facilities for recreation or other
leisure time occupation of individuals who have
need of such facilities by reason of their youth,
age, infirmity or disablement, financial hardship
or social and economic circumstances or for
the public at large in the interests of social
welfare and with the object of improving the
conditions of life of the said inhabitants.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Hire of the facilities for sports, keep fit,
weddings and other local clubs and groups,
coffee mornings, IT help and assistance
events, popup bar nights, charity fundraising,
social events and functions for the local
community.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: ||| |---|---| |Contribution made by volunteers|Our volunteers are a key element to our
success and their invaluable contribution to the
maintenance and upkeep of the Parish Hall
and the running of our events is very much
appreciated by the Trustees and the
community.| |Other|| **Achievements and Performance** |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits to
community.|The charity has provided for the inhabitants of
the Parish of Brushford and surrounding area
inclusive social and community events, without
bias or distinction of any group. These events
have contributed to raising the community
social awareness and engagement of the
residents.| |---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Performance of fundraising activities
against objectives set|In line with projected budget and previous
years.| |Investment performance against
objectives|N/A| ## **Financial Review** |Review of the charity’s financial
position at the end of the period|The financial position of the Brushford Parish
Hall CIO at the end of the period is as forecast
and on budget.| |---|---| |Statement explaining the policy for
holding reserves stating why they are
held|Reserves are held including a contingency
fund to finance 1 year operating costs,
uninsured losses, buildings maintenance,
infrastructure and equipment replacement or
upgrades planned or unexpected.| |Amount of reserves held|Policy of £9,000.00 as contingency as well as
£10,000.00 in reserve. Current reserves at 30
September 2023 are currently standing in
excess of £34,000.00.| |Reasons for holding zero reserves|N/A| |Details of fund materially in deficit|N/A| |Explanation of any uncertainties about
the charity continuing as a going
concern|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)||Premises Hire charges.
Bar & Social Events Nights.
Special events.| |Investment policy and objectives
including any social investment policy
adopted||As described in Reserves and Investment Policy
available on
https://brushfordparishhall.org.uk/wp‐
content/uploads/BPH‐CIO‐Reserves‐and‐
Investments‐Policy‐220124.pdf| |A description of the principal risks
facing the charity||Loss of hire charges through customer non-
return.
Sudden increases in expenditure.
Unexpected repairs to property.
Reduced local support.
Engagement of community in using the hall.| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:|| |---|---| |Type of governing document|Constitution| |How is the charity constituted?|Charitable Incorporated Organisation| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustees|Members elect Trustees at an Annual General
Meeting.
Also, charity trustees may at any time decide to
appoint an individual as a trustee to fill any
vacancy on the board, but any trustee so
appointed may only serve until the next annual
general meeting (they may stand for
appointment to a full term as trustee at that
meeting if eligible to do so).| ## **Reference and Administrative details** |Charity name|Brushford Parish Hall CIO| |---|---| |Other name the charity uses|None| |Registered charity number|1176214| |Charity’s principal address|Brushford Parish Hall
Brushford New Road
Brushford
Dulverton
TA22 9AH| |**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**| |---|---|---| |David Davies|Chair|| |Paul Young|Vice-chair|| |Richard Brentnall|Secretary|| |Malcolm Godfrey|Treasurer|| |Tadeusz Sochanik||| |Barbara Wilson||| |||| |**Committee**|**Office (if any)**|**Dates acted if not for whole year**| |---|---|---| |Lyn Young|Booking Officer|| ## **Accounts** ## **Fixed Assets** |**Fixed Assets**||| |---|---|---| ||Freehold Property|318,637.48| ||Furniture and Fixtures|29,808.25| ||Accumulated Depreciation|(5,323.00)| ||Net Book Value|14,485.25| |**Total Fixed Assets**||333,122.73| ## **Current Assets** |**Current Assets**||| |---|---|---| ||Stock|1148.60| ||Debtors Control Account|774.00| ||Brushford Parish Hall CIO NatWest
Current Account|2685.88| ||Brushford Parish Hall Old Charity
Account|50.00| ||Brushford Parish Hall CIO NatWest
Reserve Account|34342.23| ||PettyCash|388.17| ||PayPal|0| |**Total Current Assets**||39,388.88| ## **Current Liabilities** |Total Current
Liabilities||0.00| |---|---|---| |||| |Total Assets less
Current Liabilities||372,511.61| |||| |||| ||NET Assets|372,511.61| |Capital and Reserves||| |||| ||Retained Profit & Undistributed
Reserves|372,511.61| |**Total Capital and**
**Reserves**||372,511.61| |**Turnover**||| |---|---|---| ||Hall Hire|7,705.75| ||Fundraising‐ Bar|4,873.35| ||Christmas Fair|956.00| ||Insurance Claims|0| ||Donations for ECVP|228.25| ||Donations received|240.75| ||Grants received from SWT|0| ||Fundraising‐ Bookmart|327.67| ||Bank Interest|326.67| |**Total Turnover**||14,658.72| |**Less Cost of Sales**||| |---|---|---| ||Bar Expenditure|2,518.24| ||OpeningStock|950.00| ||ClosingStock|1,148.60| ||CommunityEvent Expenditure|0| |**Total Cost of Sales**||2,319.64| |**Gross Profit**||12,339.08| |**Less Expenses**||| |---|---|---| ||Advertising|0| ||First Aid Course|0| ||Miscellaneous Expenses|67.97| ||Water Rates|0| ||Electricity|894.00| ||Other HeatingCosts|750.80| ||Licences|285.08| ||Telephone and Mobile Charges|0| ||Broadband Internet|416.05| ||HostingFees and IT Consumables|404.47| ||Audit and AccountancyFees|54.00| ||Repairs and Renewals|0| ||Cleaning|1,542.86| ||Premises Expenses|3,523.02| ||Bank Interest Paid|0| ||Bank Charges|0| ||Depreciation|1,750.00| ||Donations|0| ||Subscriptions|100.00| ||Insurance|1,312.17| |||| |**Total Expenses**||£11,016.75| |**Profit**||£1,322.33| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair,**
**etc)**
**Date**|
D J Davies|| |---|---|---| |||| ||
David James Davies|Malcolm Godfrey| |||| ||

Chairman|Treasurer| ||30 November 2023|| ||30 November 2023||