## **Trustees’ Annual Report for the period**
**From 01 October 2021 to 30 September 2022 Charity name: Brushford Parish Hall CIO Charity registration number: 1176214**
## **Objectives and Activities**
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Summary of the purposes of the To establish and run a village hall and to
charity as set out in its governing promote for the benefit of the
document inhabitants of the Parish of Brushford and
surrounding area (“area of benefit”)
without distinction of sex, sexual
orientation, age, disability, nationality,
race or political, religious or other
opinions the provision of facilities for
recreation or other leisure time
occupation of individuals who have need
of such facilities by reason of their youth,
age, infirmity or disablement, financial
hardship or social and economic
circumstances or for the public at large
in the interests of social welfare and with
the object of improving the conditions of
life of the said inhabitants.
Summary of the main activities in Hire of the facilities for sports, keep fit,
relation to those purposes for the weddings and other local clubs and
public benefit, in particular, the groups, coffee mornings, IT help and
activities, projects or services assistance events, popup bar nights,
identified in the accounts. charity fundraising, social events and
functions for the local community.
Statement confirming whether The trustees have had regard to the
the trustees have had regard to guidance issued by the Charity
the guidance issued by the Commission on public benefit.
Charity Commission on public
benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Our volunteers are a key element to our success and their invaluable contribution to the maintenance and upkeep of the Parish Hall and the running of our events Contribution made by volunteers is very much appreciated by the Trustees and the community. Other
## **Achievements and Performance**
|||||
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||Summary of the main
achievements of the charity,
identifying the diference the
charity’s work has made to the
circumstances of its benefciaries
and any wider benefts to
community.|The charity has provided for the
inhabitants of the Parish of Brushford and
surrounding area inclusive social and
community events, without bias or
distinction of any group. These events
have contributed to raising the
community social awareness and
engagement of the residents.||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Performance of fundraising In line with projected budget and
activities against objectives set previous years.
Investment performance against N/A
objectives
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## **Financial Review**
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Review of the charity’s financial The financial position of the Brushford
position at the end of the period Parish Hall CIO at the end of the period is
as forecast and on budget.
Statement explaining the policy Reserves are held including a
for holding reserves stating why contingency fund to finance 1 year
they are held operating costs, uninsured losses,
buildings maintenance, infrastructure
and equipment replacement or upgrades
planned or unexpected.
Amount of reserves held Policy of £9,000.00 as contingency as
well as
£10,000.00 in reserve. Current reserves
at 30 September 2022 are currently
standing in excess of £34,000.00.
Reasons for holding zero reserves N/A
Details of fund materially in N/A
deficit
Explanation of any uncertainties N/A
about the charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal sources of Premises Hire charges.
funds (including any fundraising)
Bar & Social Events Nights.
Special events.
Investment policy and objectives As described in Reserves and Investment Policy
including any social investment available on htps://brushfordparishhall.org.uk/wp-
policy adopted content/uploads/BPH-CIO-Reserves-and-
Investments-Policy-220124.pdf
A description of the principal Loss of hire charges through customer
risks facing the charity non-return.
Sudden increases in expenditure.
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Unexpected repairs to property. Reduced local support. Engagement of community in using the hall. Other
## **Structure, Governance and Management**
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Description of charity’s trusts:
Type of governing document Constitution
How is the charity constituted? Charitable Incorporated Organisation
Trustee selection methods Members elect Trustees at an Annual
including details of any General Meeting.
constitutional provisions e.g.
Also, charity trustees may at any time
election to post or name of any
decide to appoint an individual as a
person or body entitled to
trustee to fill any vacancy on the board,
appoint one or more trustees
but any trustee so appointed may only
serve until the next annual general
meeting (they may stand for appointment
to a full term as trustee at that meeting if
eligible to do so).
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## **Reference and Administrative details**
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Charity name Brushford Parish Hall CIO
Other name the charity None
uses
Registered charity 1176214
number
Charity’s principal Brushford Parish Hall
address
Brushford New Road
Brushford
Dulverton
TA22 9AH
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Dates acted if not for
Trustee name Office (if any)
whole year
David Davies Chair
Paul Young Vice-chair
Richard Brentnall Secretary
Malcolm Godfrey Treasurer
Tadeusz Sochanik
Barbara Wilson
Katherine Hammond Resigned Nov 2021
Dates acted if not for
Committee Office (if any)
whole year
Lyn Young Booking Officer
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## **Accounts**
## **Fixed Assets**
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Freehold Property 318,637.48
Furniture and Fixtures 29,837.25
Accumulated Depreciation (13,573.00)
Net Book Value 16,235.25
334,901.73
Total Fixed Assets
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## **Current Assets**
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Stock 950.00
Debtors Control Account 605.50
Brushford Parish Hall CIO NatWest 8,410.08
Current Account
Brushford Parish Hall Old Charity 50.00
Account
Brushford Parish Hall CIO NatWest 26,015.56
Reserve Account
Petty Cash 216.41
PayPal 40.00
36,287.55
Total Current Assets
Current Liabilities
Total Current 0.00
Liabilities
Total Assets less 371,189.28
Current Liabilities
NET Assets 371,189.28
Capital and Reserves
P&L Account 0.00
Retained Profit & Undistributed 371,189.28
Reserves
371,189.28
Total Capital and
Reserves
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Turnover
Hall Hire 9,203.20
Fundraising - Bar 3,741.22
Christmas Fair 903.35
Insurance Claims 4,797.82
Donations for ECVP 215.00
Donations received 2,275.05
Grants received from SWT 2,667.00
Fundraising - Bookmart 234.65
£24,037.29
Total Turnover
Less Cost of Sales
Bar Expenditure 1,966.97
Opening Stock 1,181.61
Closing Stock 950.00
Community Event Expenditure 546.40
£2,744.98
Total Cost of Sales
£21,292.31
Gross Profit
Less Expenses
Advertising 178.18
First Aid Course 148.50
Miscellaneous Expenses 181.67
Water Rates 207.50
Electricity 1,967.44
Other Heating Costs 486.94
Licences 562.94
Telephone and Mobile Charges 63.52
Broadband Internet and Fax 463.67
Hosting Fees and IT Consumables 404.47
Audit and Accountancy Fees 17.65
Repairs and Renewals 85.98
Cleaning 1,388.77
Premises Expenses 7,405.61
Bank Interest Paid 15.29
Bank Charges 58.74
Depreciation 1,800.00
Donations 40.00
Subscriptions 100.00
Insurance 1,221.02
£16,767.31
Total Expenses
£4,525.00
Profit
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s) D J Davies
Malcolm Godfrey
Full name(s) David James Davies
Position (eg
Secretary, Chair, Chairman Treasurer
etc)
Date 30 November 2022
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