Charlty r•gistrntion nurnr 1176200 (England and Wal•sl PENKHULL VILLAGE HALL COMMUNITY TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2025
PENKHULL VILLAGE HALL COMMUNITY TRUST LEGALAND ADMINISTRATIVE INFORMATION Trust•os Charfes Pantin- TaSurer Mike Allen Karen Jones Susan Pantin Janel Wakefiehj Susan Hallam John Stokes Claire Johnson (Appointed 4 February 20261 S8crétary Charfes Pantin- Treasu1 Charlty number 1176200 Reglst•red offic• Penkhull Village Hall 11 Trent Valley Road Stoke-on-Trent Stsffordshire ST4 5JB lnd•nd*nt èxamln•r 8K Plus Limitgd Graphic House 124 Cily Road Stoke on Trenl Bank•r8 Nalwesl 75 High Streel Newcastle Under Lym& Staffordshire STS 1PN
PENKHULL VILLAGE HALL COMMUNITY TRUST CONTENTS Page Trustees retX)rt Independent examinels report Stat8ment ol financial activities 10 Balance sheet 11 Notes to the financial statements 12-19
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT FOR THE YEAR ENDED 31 OCTOBER 2025 The trustees present their annual report and financial slatements for the year ended 31 October 2025. The financial statements have been prepa in accordan with the accnting policies set out in note 1 to the financial statements and comply with the Charity's goveming document. Ihe Charities Act 2011 and 'Accounting and Rewrting by Charities.. Ststern8nt of Recomrnended Practice applicable lo charities preparing their accounts in a¢wrdanc8 With th& Finanaal Reporting Standar(l aptAicablg in the UK and RgpuiAic of Irel8nd IFRS 1021" leff8CtiV8 1 January 20191. Executlve summary On Mtsndays to Fridays, thè hall was usèd for 17 regular dasses and activities èncompassing soaal, Èxercise, music, and children's groups. There was 73% occupancy ovef the weekend days. Thèse figures demonstrate that Penkhull Village Hall is in great demand as a community facility and is meebng its conslilulional objectives. Penkhull Village Hall Community Trust employs hvo part bme stafl. so relying on dedicated volunteers for major support with the daily operation and mainlenance ol the village hall. The trustees, all volunteers. are part of that loarn and manage the legal 8nd adminislralion work, lundraising and strategy lor the future. Durfng th8 yaar voluntèèrs Continued to rèpaif and maintain thè fabric ol thè building, saving siwificant18bour costs lor tha Trust. The trustees have dealt as usual with SnIfICant financial pressures. They decided lo invest heavily this year in repairs and upgrades carried out by qualified ¢radespeople. In total we spent £45.975 on repairs and renewables. The energy costs, which almos¢ lripled Irom £7K in 22-23 10 £17K in 23-24. wth changes in the utility contrac15, the insulalion and changes to the heating system lell back lo dtrUe the rJ)8ts of 22-23. H8ving m8intainèd hira pricès sincè 2016. th8 trusteès had no option bul to increasa tha ragular ona-off hira charges in January 2024 and September 2025. The heavy and wdespread use of the building demonstrates ils plach as an essential fadlity supwling the community ol Penkhull and its environs. Legal gtotus of the Trust Until 7th January 2026, Penkhull Village Hall Communily Trust was registered with both the Charity Commission Ino.11762001 and Cornpanie5 House Ino.104102131. On 71h January 2026, it converted to a Ch8rit8ble Incorporal8d Organisation with the same charitable number Ino. 11762001 registered 501ely with th8 tharily Commission Penkhull Village Hall Community Trust owns Penkhull Village Hall on behalf ol the community of Perkhull. Under the overage agreement ached with the Duchy of Lancaster in 2020, should the trustees at any point sell the building and land outside ol communily use. a Ihird of the profits musl be transferred to the Duchy. The trustees ol Penkhull village Hall Commtjnty Trust are extrefflety gratefvl lo the Duchy of L8nc8Ster, without whorn our cxjmmunrty would not b8 in lh8 FX)sition tt is t(xJay to create 8 ixntre with a future.
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Locatlon of the vlllage hall PenkhLJII Village Hall Trent Valley Road Penkhull Stoke on Trent Staffordshire ST4 5JB ehall nkhull ehall. mail. 01782 922616 07926 880370 Usè olth• vlllag• hall There is 8 real sgnsg of ¢ommunty in Penkhull and its stralfie - a wilw wrthin a ¢ity- is btslh indi¢ative of how the arèa Ss viewèd by residènts and èvocativs ol its village4ik$ lifesty. Given its amenities and its location in the Cent of Penkhull. the village hall is a natural centre lor community activity. Since the creation ol The Penkhull Mysteries in 2005. arts and perfom)ance groups and activities have blossomed. Most have centred on the village hall. As an okl school, Penkhull Vi118ge Hall has Ihree rooms available to hire. one of which is a $m811 megling roorn. 8geausè of intornal noisè pollution thè two adjacènl main rwn$ can only be usèd simultanètsusly il tho a¢tivitiè$ arg complementary, and carolul scheduling has achieved this on four avenings a week during the p6riod of this rewrt. Slmullan•ous multi-use ol the bullding is ThJr8 difficult at weèkeThJs owing to thè nalure of tha acuvlllas. It is important lo rnaximise the use ol Ihe building lo achieve Ihe highest possible revenue and to make the most efficient use of the heating. Hamng said thal. we need to ensure the is ts'me for routine deaning through the week and lor deep cleans and mainlenancelrefurbishmenl Ihrough the year. This can resull in c105ing the building for the times n8ce8s8ry, though the work bs normally (k)ne durin9 sthool holidays when there is les5 Wgekday pressure ¢)n Mond8ys lo Fiyd8ys, the hall is m8inly used for rvgular 8cliwii&s that oncompass sorJal, sportinty&xerciso, mu&c, and children s groups. The full weekly SCIdule is in Appenthx i. 11 is the halls policy to protect Saturdays and Sundays for ad hoc evenls. so the community has good aCGess to the facility for events like p8rtAes ft)r 8$dentS ol all ages. Goncerts. dances. fundr8ising events, nafion81 Gelebr8lions 8ntl more. Dunng the y88r Ih8r8 W8r8 96 individu81 w88k8nd ev8nls, 8n incr8858 of 10 ov8r 18St y88r. Of th8 P8rt18S book6d, 23 ware Pankhull residents bnd 46 wèr8 Irom outsido tha vill8 but wilhin th8 City, moslly from our noxt- door areas. S6e further details about ad-hoc hire inAppandix li. The village hall is in greal demand, and many bookings must be turned down as the rooms a already booked. This year that happened 165 times. The polic8 post, now well-eslablish8d, ha5 fAJntinued io briro the 8xp8cted benefits to both the hall and th8 vi118g&. Polic8 officers and PCS05 on the Penkhull arKI 5UFTounding patches have made extensive use of the ro(Kn provided. The facility negates the need to ietum to their ststion during a shift and means officers spend more tima on the patch and have somewhere wam, dry and welcoming to spend their breaks. Because officers use the hall at random times ol the day and evening low level anti-soaal behaviour around the building has all but disappeared, which is a rnajor bonus. The Thursday Community Café has been a 9at success &nce its inceptll>n in 2074. An initial grant ttr btsy café fumiture was a big help in establishing an attrnctive and welcoming envimnment, but it has been the volunteers who have ensured its success in meeting its objectives and contribuling lo hall funds. There a 28 volunteers involved in running the cafe- setting IIP and laking down Ihe ¢afe. b8kiRg ¢akes. ppaNIng IufT¢hes. taking orders. fulfilling orders ond serwng to behveen 60 and 7OOpeople every week exGept Christmas N8w Year.
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 The cafe was set up lo help lackle loneliness. Over the yeats il has prowd a conslant space where people come to meet friends and make lriends. Food and drink are almost incidenlal. Il's the company, conviviality and community that matterlo people. including the volunteers who find il a warding and enjoyable part oflheir week. Without doubt Penkhull Village Hall is the hub of the village community- It is Ihe place to go to find out what is going on and to make individual voices h88rd, the plar£ to go to leam new skills, lh8 plac8 to go lor c8brationS and th8 place to go to 'give something back.. Runnlng the vlllagg hall Trustees and other volunteers make sure the hall provides the best FX)ssible environment and cuslonr service. Volunteers assist the business manager in the day lo day njnning ol the hall and in supporting hirers and it is solely vdunteers who run the weekly community caf8. and open and close weekend bwkings. I the activity is supported by volunteers running Ihe administration to ensure the hall compli8S Wlth legal requirem8nls, and sound financi81 management ensures the tnjstees have accura¢e financial information on which to make both oporatM>nal and strategi¢ de¢isions. Bulldlngs Pgnkhull Villag$ Hall Stsrted lif& as a ¢hur¢h over 180 years ago. It ¢h)s&d as a primary school In the 1970$ whèn olhar schools openad in Penkhull. 11 was thèn used ¢Juring thè day as an annaxè by St Pèlèr's sècondary school lor a period and since 1994 has used wholly as a village hall for usa by the k)cal community. It is part of the Penkhull conservatr'on area. Because it was built as a school the village hall benefits from several dillerent sized rooms and a stage. One of the downsides is that as many rcxjms as p0s5ibb need lo be used concuryenuy lo rnaximise revenue and minimise wasle ol utilitie5. As there is no soundpriK)fing this ¢an be difficult lo achieve bwu5e nol 811 8ivities arg compaliblg. Malntslnlng th• vlllag• hall Pgnkhull Villaga Hall Is an old, failing building. It requiros constant earè and maintènancè, and wè aro ftsrtunatè to count among thè voluntary improvement t6am, people wth a Wmle rang& of skills from essential DIY to the electrical and plumbing trades. They allow us lo keep up wilh minor repairs and decoration to keep the hall looking attractive to hire, which is essential lo mainlain incorne and repulaD'on. Alongside that we have invested heavily Ihis year in repairs and upgrades carried out by qualified tradespeople. We spent £37.400 on further insulation. roof repairs. office environmenl upgrade. a new kitchen floor upgrades to Ihe heats'ng systern. In iotal we Spent £45,975 on repairs and renewables.
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Flnanclal revlew P8nkhull Villag8 Hall finances ar8 managed through th8 year by InJste8 and Ir88surer, Charfes P8ntin. Th8 annu81 accounts are prepared by BKplus Chartered Ae(x)untants. Graph House, City Rd, Sttske-on-Trent ST4 2PH Commentary on the flnanclalyear Penkhull Village Hall has gone from an operating kjss of £1.185 in 22123 lo an operating profit of £17,126 due to a one-off donation of £20K in 23124 and to a loss of £24.254 in 24125. The Ioss was due to the trustees investing h88vily this year in r8pairs and upgr8d8s c3rri8d out by qu81ifi8d tradesp808. Income was reduced mainly due to a loss of donations. partly compensated by a rise in fundraising and an increase in hi incorne with both more bookings and a rise in the hourfy rate. Totsl expenditure rose by £27K as repairs rose by £28K. The gas and •1oclricity exptrnditure fell by £4K but was still iwice th8 lev81 b8for8 the Ukrainé war pric8 shock. Having praviously indicated a likely price ds8 lo regular users. Irusle8s did rais& Ihèir hourly rate from £17 to £18. All activity leaders have been able to meet the small inuease. Income trom regular groups rose by £4.7K over 23-24 financial year. Income from weekend hire rose by £4.2K on the previous year with Ihè number of days booked for events rising by 10. The risg in ineomg is mainly dug to the usual hourly rate lor one-off bookings rising from £20 to £25. Plannln9 for thè futur• of P•nkhull Vlllag• Hall Penkhull Village Hall is an old. failing building wlh myriad problems. many ol them costly. whlch Is why the Trust was lomed. As a charity the Trust can apply lor major grants and support to make the major changes that ar8 necessary for a community centre fi¢ for our children and our children's children. The volunteers have a great range of skills that rnake it Possible to keep Ihe hall paired and maintsined but much of Ihis is cosmetic and we have had lo spend over £37K on big ts'¢kel ilems during the year. Slnce Ils Inception thè Trust has bèèn working on a long-lem) an of major ieiuvenation of th& hall as tha eurrènt building has a limited lrfe. Whilst the Trust has received significanl and welcome support from its architects, plans have not proceeded at the rate intended. This means trustees are now laced with having to do major wod( on the hall lo keep it gang until a sustsinable sdulion can be put In aCe. It is the people involved. staff and volunleers. who make rt all possible. however. it Is getting har(Jer for the small. dedicated group of volunteers, particularfy the trustees, io keep goin9 at Ihe current rale. So 81ongside the work k88ping the hall running, th8 trustees will be turning their ft)cus next year tOW8rds making the People side ol th8 operatson more sustainable. wrth morè vdunleèrs and FK)tents"ally more paid staff. This would have a major Impact on expenditure with relatively little room for increasing im)me, but the Trust will fail lor lack of peo& before it fails because of its building problems. struUre, govemance and managemenl The trustees who served during the year and up to th& date of natUre of the finanaal statements werè.. Charles Pantin- Treasurer Mike Allen Karen Jone5 Susan Pantin Michael Willi5 Janel Wakefield SLJsan Hallam John Stokes Dean Richardson Claire Johnson IRetired 4 M8rth 20261 IRekn"red 12 Septembei 20251 {Appoinled 4 February 2026}
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Paid Staff Sue Birch. Business Manager Sarah Wèlch, Cltranèr
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Appendlx i Regular users of Penkhull Village Hall 1st November 2024 to 31st October 2025 Iweekly unl85S Otherwise stated) Day Group Approx numbers 115 Alm Monday Baby Ballet The preschool dance has been carefully designed to ensure each child is ught the principles of ballet and tap at the right development81 lev81 while boosting onfid8nce. and of course having lots of fun. Kids Club 1(k20 Educatsonal, arts and so¢ial dèvelopmant fo children age &13 Clay Chorus 2>30 ull singing group led by professional musirians. leaming songs with harmony and rfonning at various events through the year OtUming class and mèètings Wlth Èxlarnal speakersltrainers. often wa zoom lo dass and "th some members attendin via zoom Dance fitness dass to music ood turn8rs dub Imonlhlyl Tuesday Dance Fitness Class 10 111 Seated Sarnba 16 Seated exerrise das8 for people with limited mobility and sirength Slimming Wodd Group and l¢a¢J$r support to lose weight ihrough a spècialist programmè, with èducation about lood, nutrition. &xercise and healthy living Opporbjnity for girfs aged five to seven and seven ¢0 10 to leam about themselves, Ihei community and their world Rainbows and Browmies 35 Wednesday ai Chi 12-20 Tai chi for adults Brazilian Dance Filness x 2 10-15 ull fitness dasses based on Brazilian dan style 10 a for 8dults Dizzy Heights Youth Club free dub for teens wth a wde range of activities to take part in
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Thursday Community Cafe 0-100 Opportunity for people ol all ages to meet in relaxed surroundings. Aims lo get isolated people out of their homes and back into the munty, meets'ng dd friends and making new 85. A n8tur81 place to advertise and s811 "d(8ts for (x)mmunity 8v8nts, encouraging people to spend more ts.me in community settings Wood turners club (hwce month) 30 orkshop for wood turners of all abilities to ork on lathes and other equipment. learning m each other Dome$day Monfis raining for Moms dan¢ing over the autumn and inter months. Domesday Morris is Penkhull's hOMroWn border Morris side that perfoms locally. nationally and intemationally opportunity for wornen of all ages to rneet new people, leam new skills and be inspired in many different are85 So-sew Penkhulls own Wl (rnonlhly). ralnlng for all 8ges in the art and sklll of lulitsu ith opportunities to enter &xams and develop throu hlhe rades Training for all ages in the art of Hatha Yoga, leaming key yoga postures, breathing techniques. rneditation. physical flexibility and balance ujitsu 7M5 Friday Hatha Bliss Yoga 10 CYC In Hamiony Choir ult SAB Choir mèets fortni9hdy worklng owards two c(CertS a y6ar The village hall is the hub for the annual evenls tha¢ take place. These are Ihe Penkhull Wassail (January), Penkhull Festiv81 of Mu$ic and Art Isepiemberl and Chrislmas Fayre wilh Lighis Swilch4)n INovernberlDecgrnberl. These events form part of th8 village calendar wilh significant numbers of local residents being involved. They also draw i pooplè from furthor afield and h¢lp put P¢nkhull on tho map. Wilhout Ihè village hall mtsst of thèsa èvenis would ntst be possible. A past favourite, the Penkhull Mysteries (July) had a break owing lo Cowd and difficulties revstsrbng but retumed in 2025 wth a slighuy smaller offering Ihal the team are Wjing io rfrbuild from. The Thursday comrnunity cafe continues to thrive, regularfy sealing more than 70 people during its most popular two-hour slot when lunch85 are s8ryed. Although most Custome arè oldèr, rèb"red, people, the rale does attract some young rnums with pr6-schcx)I childrèn arKI working adults who take advantagè of shrfts and days off to come and join in. The trustees. wilh olher volunteers run Ihe community cafe every week except during the Christmas period. Its reliability and happy 8trnosphe are muth valued in Ihe village.
PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Appendlx1S Ad hoc use of Penkhull Village Hall It 15 the hall's wlicy to protect Saturdays 8rKI Sundays for ad hoc events, so the cornmunity has gwd access to the facility for events suth as parties, wowkshi¥)s. con(%rts ar fundraising activttses. During the year there was 73% occupancy over Ihe weekend days when the hall was open192 days. closed only for.. Christmas and New Year, lour days when volunleets were not available, and six days for maintenance work. On 12 of the days there was more than one event during the day. Weekend events included 70 d8yDrne events. Ihe vast majority ofwhich were children'5 birthday parbes, 15 S8tLJrday evening parti8s, a baby naming event, allotment meetings, fayr85. six Soundbath session5. 8 fundraising lunch provided by 8 Prue L8ith train chèf, a Iw041ay beér and music f8stival, a photo shoot day. two prè-concèrt choir rehearsals. a one-woman theatre play, cullural evènts and a major musical fundraising concert by two local professional artists. 01 the parties booked, 23 were Penkhvll residenls and 46 were from oulside the village bul within the city. Many of the booking5 have been repeats or a direct resull of word-of-moulh where customers have been delighted with the quality of bolh the facility and Ihe cuslomer service. M••tlng d•m•nd During the year we had to tum away 165 enquiries for weekend events as we were already booked. A further 46 enquiries were turned down because they didn'l meet our policies. We had 12 enquiries to run regular acts'vits'es that we couldn't fit into our schedule. These figur#5 demonstrate very ¢le8rfy th81 Penkhull Vill*3e Hall ¢ontinues to be in great dernand as a ¢ommunily la¢ility and is mo&ting its constitutional owdives. Th• trustaès rèport was approved by th• BO8 ol Truslaès. Charles Pantin- Treasurer Trustee 2010512026 Date..
PENKHULL VILLAGE HALL COMMUNITY TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PENKHULL VILLAGE HALL COMMUNITY TRUST I report to the Iruslees on my examination ol the finanaal statements ol Penkhull Village Hall Community Trust Ithe Charity) for the year ended 31 October 2025. Responsibilities and basis of report As the trustees ol the Charity you are SpOnsIble for the weparation ol the finanaal statements In accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the Charity's financAal slatements carried out under section 145 of the Charities Act 2011. In carrying oul my examina1 I have fdlowed the Directions given by the Charity Ciynmission under section 14515llbl of the Charities Act 2011. Independent 8xaminerf5 5tatern8nt Your attention is drawn to the fact that the charity has prepared the financial slatements in accordance with the levant version of the Ststement of Recommended Practice applicable to charitie5 preparing their financial slaternents in aooord8nce with the Finanri81 Reporting St8nd8rd applicable in the UK and Republic of Ireland IFRS 1021 in pr8f8rence to th8 Acwunting and Reporting by Chanties.. Statement of Recommended Practs'ce i55LJed on 1 April 2005 which is r&l&rr&d lo In th& &xtsnl regulalM)ns but has now bèen withdrawn. l undèrstand that this has baen donè in ordèr lor the financial slatèm&nts to prowdè a tru• and lair vièw in accordanc• with UK Genarally Accepted Accounting Practice. I have completed my examinalion. I confim that no matters have o)me to my attention in connection wth the examinats'on giving me cause ¢0 believe that in any material respect.. accounting records were not kepl in respect ol th& Charity as requir8d by $o¢tion 130 of the Charfties Act 2011. the financial statemenls do nol accord with those records. or the financial slalem&nls do not comply with the applicable requirem8nls conc8ming the fomi and content of financial statements sel out in the Charities IAccounts and Reports) Regulations 2008 other than any requirernent that the financial statements give a Inje and lair view. which is not a matter considered as part of an independent examinalion. I have ne ¢on¢erns and have ¢ome a¢ross no other mailers in cffineditin with the examin8tion lo which attents'on should ty& drawn in thi$ rgPQrt in (J$r to enabl& 8 prOr und&rstanding of Ihe finan¢ial stat$m¥nts to be rea¢hgd. BK Plus Llmlt•d Graphic House 124 City Road Stoke on Trent ST4 2PH Date.. 21110&12Q26.......
PENKHULL VILLAGE HALL COMMUNITY TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITUREACCOUN FOR THE YEAR ENDED 31 OCTOBER 2025 Unrestri¢ted unstrICted funds funds ggneral Designated 2025 202S Tolal Unrestricted Unrestricted funds funds general De$ignated 2024 2024 Total 202S 2024 Noies Income from: Donations and legacies 9.509 35.377 35,377 Charitable Incomè 53.864 $3,864 42,249 42,249 Total In¢omg 63.373 63,373 77,626 77,626 Expendlture on.. Charitable activities 87,627 87.627 60,500 60,500 Total expendlture 87.627 87,627 60,500 60,500 Net Incomellexpendltur?) and movgmont In fund• 124.254} {24,2541 17,126 17,126 R•conclllatlon of lunds.. Fund balances at 1 November 2024 90.823 180,rx 270,823 73,697 180,000 253,697 Fund balance¥ ¥131 Octobgr 2025 66.569 180,CKK) 246,569 9).823 180,000 270,823 The sl8lement of financial aclivilies include3 all 98in$ 8nd losses renISed in Ihe year. All income and expenditure derive from continuing activities. 10
PENKHULL VILLAGE HALL COMMUNITY TRUST BALANCE SHEET ASAT 31 OCTOBER 2025 2025 2024 Notes Flxed assets Tan9ibl8 aS58ts 10 180.129 180,261 Currènt assets Cash 8t bank and in hand 67,592 91.660 Credlior5= amount5 falllng due wlthln onè y•ar 11 11.1521 11.0981 N•t eurr•nt as8•ts 66,440 90,562 Total as8•ts I•s8 curr•nt Ilabllltl•s 246.569 270,823 Th• fvnd# of the Charlty Unrestricted funds- general Unwstri¢ted funds- O¥si9nat¢d 13 12 66.569 180.000 90,823 180,000 246.569 270,823 2010512026 Th¥ linan¢ial ststgments WO approvgd by tt)& trust8es on ......................... Charles Pantin- Treasurer Tru¥teg 11
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2025 Accountlng pollcles Charity information Penkhull Village Hall Community Trust was a private company limited by guarantee incorporated in England and Wales. The company was then converted to a Charitabk IncorpoTaled Organisalion ICIOI on 7 January 2026. 1.1 Basis of preparation The financial statements have been prepared in accordance with the Charttls goveming document, the Charities Act 2011. FRS 102 Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland I'FRS 102,1 and the Charities SORP "Accounbng and Reporting by Charities.. Stalernent of Recommended Practice applicable to charities preparing Iheir accounts in accordance wth the Financial Reporting Stsndard applicable in Ihe UK 8nd Republic of Ireland IFRS 1021" leffective 1 January 20191. The Charity is a Public Benefit Entity as defineil by FRS 102. Th• Charity has tak8n advantagè ol the provision$ in th& SORP for ¢hantie$ not to prèp8rè a Statèm•nt of Cash Flows. The financial statements have departed from lh8 Charib8s IAccKwJnts and Reportsl Regulations 2008 only to the extent required to prov8 a twe and fair view. This departure has involved following the Staternent of Recommended Praclice for Charities applying FRS 102 rather than the version ol the Slaternent ol Recommended Practi which is referred io in the Regulations t&Jl which has since been withdrawn. Th¥ finan¢i81 statemgnts are prepared in sterfin9, which is th¥ fvn¢tional ¢urren¢y of thg Charity. Mon$tary amounts in thasè flnandal statamènts 818 njtsndèd to Ihè naarèst £. The financial statements have been prepared under the historical cost convents'on, modffied to include th8 revaluation ol treehold properties and &8rtain financ481 instruments al fair value. Th8 principal accounts'ng policies adopted are set ou¢ below. 1.2 Going ¢onrern At the time ol approving (he financial statements. Ihe trustees have a reasonable expectation that the Charity has adequate resources to continue in operalional existence lor Ihe foreseeable lulure. Thus the trwtees continue lo adopt Ihe going rCeM basis ol aCCnng in preparing the financial slalernents. 1.3 Charltabl• funds Unrestricted funds are available for usè at Ihè discretion Of thè trustees in furtheranee of their ch8rit8b18 obleetiv6s. Designated lunds comprise fvnds which have been set aside at the discrelB)n of the trustees for specific purposes. The purpos85 and uses of the designated lunds are s8t out in the not85 io th8 financial 5t8tem8nt5. Restricted funds are subject to specific cDnditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set in the notes to the financial staternents. 1.4 Income Income is rectMJnised when the Chanty is legalty entiued to it after any performance condthons have bèen met, the amounts can be measured reliably, and ti is piobable that income will be received. Cash donation5 are recognised on receipt. Other donations are retxjgnised i)nce the Charity h8s been notffied of the donation, UnSS perft)rrnance condth.ons require deferral of the amtsunt. Income tax recoverable in relation to donations receive(l under Grft Aid or deeds of (x)venant is recognised at the time of the donation.
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Accounting policles (Continue(11 L8gaci8s ar8 r8cognis8d on receipt or 01h8nse rf lh8 Chaiity has been rtifid (rf an itnp8nding distribution, the amount is known. and receipt is expected. 11 the anw)unt is not known, the legacy is treated as a contingent asset. 1.5 Expenditure Expenditure is recognised once there is a legal or construclive obligation io transfer econornic benefit to a third paty, it is probable that a transfer of economic benefits will be required in settlement, and the arnount of the obligation c8n be mg8sured rgliably. Expenditure is classified by activity. The costs of each actiwty are made up of the total of dlr&t costs and shared costs, induding support costs involve(J in undertaking each activity. D1cl costs attribUlae to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable lo a single activity are apporboned befften those acb'vits on a basis consistent with the use of resources. Cenlral stsff costs are alhxated on the basis of time spent. and depreciatson charges are 8lloc8ted on the porlion of Ihe asset's use. 1.6 Tanglbl• flx•d assets Tangibl& Iix8d assets arè initially measure(1 al (xJ$l aThJ subsgquontly mgasursd 81 Cost or valuation, nel of depreclalon and any impalm)ent10ssgs. Depreuation is re¢ogni5ed so as to write off the ¢o$l or v8lu8bon of assets less their residu81 values over their Ylu1 livgs on the folbwing bas&s'. Freehold land and buildings Flxtures and fitlings Computers Nol deprecialed 20% Slraighl linè 33.33% Straight line The gain or loss arising on th8 disposal of an asset is d8temiined as ihe dillerence between the sale proceeds and the carrying value ol the asset. and is 0)gnised in Ihe statement of financial aclivilies. 1.7 Impalrm•nt of flx•d 888•ts At each reporting end date. the Charity review5 the Carrn9 amounis of lis tangible assets to detemine wh8lher there is 8ny indication that thtsse 8ss8ts have suffered an imp8irTnent loss. If any such IndtIon èxists, the rècovèrabla amount of thè assèt is ests"mat6d in ordar to dètèminè tha axtènt tsf the Impairment loss lif any). 1.8 Cash and cash equlvalents Cash and cash equivalents indude cash in hand, deposiis held al call with banks, other short-temi liquid investrnents with original maturilies ol three months or less. and bank overdrafts. Bank overdrafts are shown within borrowings in currenl liabilities. B8sic financial 8ssets Basic financial assets. which indude debtors and cash and bank balances, are initially measured at transaction price including Iransaclion (osls and a subsequently carried al aMorSed cost using the effective InteSt method unless the arrangement 1X)ns'tUtes 8 financing Iransaction. where the transaction is measured at the pres8nt value of the future receipts dis(x)unted at a market rate of interest. Finan(ial assets cl8ssrf18d as receivable within on8 year ar8 not arnorbsed. 13
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Accounting policles (Continue(11 Basic financial Ilabllitles Basic financial liabilities, including Creditors and bank loans are inrtially recognised at transaction price unless the arrangement constitutes a financing Irdnsaclion. where the debt instnjment 15 measured at the present value of the futur8 p8yrnents discount8d at a mark8t rat8 of interest. Financi81 liabilth'es cl85sifi8d 85 P8yab18 within one year are not amortised. Debt instruments are subsequently caThied at am0Sed cost, using the effective InteSt rate method. Trade creditors are obligations to pay for g¢))ds or services that have been aCqUid in the ordinary course of operations from suppliers. Amounts payable are classffied as current liabili¢ies if payment is due within one year or less. If not, Ihey are presented as non-current liabilib'es. Trade creditor5 ar8 recognised initi811y al Ir8risaclion price 8nd subsgquenuy rneasured al am05d cost uwng the ellecbve Intwesl rTrethod. Dèr•eognltlon olfln•nelal Ilabllltl•s Financial liabilities are derecognised when Ihe Charity's contractual obligation8 expire or ar8 discharged or cancelled. 1.9 Employ•• b¢n•flt8 The cost ol any unused holiday entiuemenl is recognised in the period in which the employee's services are received. Termination benefits are re¢ogni$ed immedial•ty as an expensè when the Charity 1$ demonstrably committod to t8rminaté thé émploymént ol an employeè or to providè tèminatson bènèfits. Crltleal aeeountlng ••tlmat•s and ludo•m•nts In the application of the Charity's accounting p)liCi, th& Injslees are required to make judgements, estimates and assumplions about Ihe Carng amount of assels and liabilities that are not readily apparent from other sources. The eslimales and associaled assumpljons are based on historical experience and other factors thal are considered lo be relevant. Aclu81 resulls may differ from ihe5e estimates. Thè èstimates and und8rlying assumptions Tèvièwèd on 8n ongoing basis. Rèvisions to accounting estimates are recognised in the period in which the eslimate is revised where the revision affects lY that period, or in the per of th& revis and futur& periods where the ViSIon affects both current and future periods. Income from donatlons and legackns Unrestricted funds 2025 Unre$tri¢ted funds 2024 Donations and gifts Grants 8.509 1,000 30.517 4,860 9,509 35,377 14-
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Income from donations and legacies (Continue(11 Unrestrlcted funds 2025 Unrestrlcted funds 2024 Grants Grft aid Stoke c*n Trent counci Granl for lank Childn and Family Focus- Microgranl 4,360 500 500 soo 1,000 4,860 Ineom• from eharltablè aetl¥ltl•• Unrestrlrt funds 2025 unrestrled funds 2024 Charltablè Incomè Hall hire Community Caf8 Fundraising 38,379 9,652 5,833 29,442 12,191 616 53,864 42,249 15
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Expendlture on charltable actbvltl•s Charitable Charitable Expenditure Expenditure 2025 2024 Dlrect costs staff costs Depfecialion and impairmenl Repairs and renewables Council and water rates Cleaning and waste disposals Heat and light Subscription and Iieence Insurance Legal and professtonal fees Telephone and computer consumae$ 10,214 132 45,975 1.166 9,591 412 17,923 1,360 2,257 16.801 855 3,753 4,607 1,463 12.825 3,906 7,034 1,950 86,475 59,042 Shar• of support and gts¥èmane• costs Is•• not• 61 Governance 1,152 1,458 87,627 60,500 Analy$l$ by tund Unrestricted funds- general 87,627 60,500 Support eo8ts alloeat•d to •ctfvlil•s 2025 2024 Governan cosls 1.152 1,458 Analysed between: Chantable Expenditure 1.152 1,458 Trustees None of the trusteès lor any rSOn$ connecied vnth them) r1V8 any remunèration or bèneffts from the Charity during the year. Employees The average monthly number of emFloyees during the year was: 2025 Number 2024 Number 16
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 Employees (Continue(11 Ernployment costs 2025 2024 W8ges and salaries 10,214 9,591 There were no ernployees whose annual remuneration was more than £60.000. Taxatlon The ch8rrty is exempl from taxatn on its activities because all its in(x)me 1$ applied for charitabl8 purposes. 10 T•nglbl• flx•d a8S•t$ Froohold land Flxtur*8 and Ind bulldlngs ffttln9¥ Comput•Y• Totsl Cost At 1 November 2024 Disposals 180,000 657 181,500 18431 18431 Al 31 October 2025 180,0fy) 657 180,657 O•pr•clatlon and Impalmi•nt At 1 November 2024 D$pre¢iation ¢harg$d in the year Eliminated in respecl of disposals 396 132 1,239 132 18431 18431 At 31 October 2025 528 528 Carylng amount At 31 October 2025 180,000 129 180,129 At 31 October 2024 180,0 261 180,261 11 Cr•dltors: amounts falling duè wlthln on• yèar 2025 2024 Accruals and deferred income 1.152 1,098
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 12 Unrestrlcted funds- Deslgnated These are unrestricted funds which are material to the Chantys activities. At 1 At 31 October Novomber 2025 2024 Designated funds 180.000 180.000 Prevlous year: At 1 At 31 October November 2024 2023 Designated funds 180.000 180,000 13 Unr•strletèd funds The unstriCted funds of Ihe charity comprise the unexpended balances of donations and grants which are not subject to speafic conditions by donors and granlors as ¢0 how Ihey may be used. These include designaled funds which have been sel aside out of unreslricieLI lunds by the trustees for specific purposes. At1 N0mber 2024 In¢omlng r•ioure•$ Re$our¢e$ At 31 O¢tober •xpènd•d 2025 Gen&r81 fund$ 9),823 63.373 187,6271 66,569 Prevlous year: At1 November 2023 Incomlng resources Resources At 31 October expended 2024 G9neral funds 73,697 77,62fj 160.5001 90,823 The fixed aets fund has been sel up to 8ssisI in identifying those fvnds which a not free funds, and il represents the nel b(x)k Val of fixed assels, less any direclty asswated borrown95. 18
PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2025 14 AnalysSs of net assets between funds Unrostricted Unrestricted funds funds g8nèral D•slgnatèd 2025 2025 Total 2025 At 31 00br 2025: Tangible assets CUrnt as$trtsllliabililiesl 129 efj.440 180.000 180,129 66,440 86,569 180,000 246,569 Unr•strlcted Unr•strSct•d fund• fund$ general 0•8lgnat•d 2024 2024 Total 2024 At 31 Oetobèr 2024: Tangible assets Current assèlsllliabilili•sl 261 g).S62 180.000 180,261 90,562 SXl,823 180,000 270,823 15 R•laled party transactlong Transac¢lon¥ wb¢h related partlwJ Dunn9 the year the Chanty entered Into th8 followlng transactions related partl8S'. Donations received without cndItIOnS from relaled parties total £6,20012024 £6.2351 19