||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||**01**|**07**|**2022**||**30**|**06**|**2023**|
||||||||||
## Section A Reference and administration details
**Charity name ATOM Festival of Science & Technology**
**Other names charity is known by**
**Registered charity number (if any) 1176186**
**Charity's principal address 34 Norris Close Abingdon Oxfordshire Postcode OX14 2RL**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Stephen Clarke|Chair|01/12/2022|Trustee Board|
||David Pennington|Treasurer||Trustee Board|
||Prof. Francis Close|||Trustee Board|
||Bryan Brown|||Trustee Board|
||James White||01/03/2023|Trustee Board|
||Russell Foster||01/03/2023|Trustee Board|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document **[Constitution]**
- (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company) **[Charitable Incorporated Organisation]** Trustee selection methods
- (eg. appointed by, elected by) **[Appointment by Board of Trustees]**
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
**The advancement of education by promoting interest in science, technology, engineering and maths (STEM) subjects, amongst children of all ages and the general public, without any distinction, in the Parish of Abingdon and surrounding region (area of benefit), such promotion to be carried out by supporting local schools and colleges in their**
March **2012**
**TAR**
2
**provision of STEM subjects, on a non-remunerative basis.**
**The main activity of the charity is to organise an annual festival in Abingdon. In 2023 the festival returned to March and was aimed at fully reestablishing the festival after the effects of the pandemic. The Festival comprised: A free Family Science Day held in a marquee as part of the Town Council’s Jubilee celebrations with interactive science-based demonstrations. Summary of the main activities undertaken for the A free Science Market in the Market Square in public benefit in relation to Abingdon with family oriented interactive these objects (include within demonstrations by local companies and educational this section the statutory establishments, and a Planetarium dome. declaration that trustees have Two free public talks and two ticketed talks in had regard to the guidance venues around Abingdon on a variety of science and issued by the Charity technology subjects. Commission on public benefit) In organising the Festival, the Trustees had regard to the guidance issued by the Charity Commission on public benefit.**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
**The number of volunteers involved this year was limited by the number of events. However, the volunteers are essential for staffing and stewarding all of the events.**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main The main achievement in the year 2022/23 was the achievements of the charity re-establishment of the Festival after cancelation in during the year 2020, very limited activity in 2021 and a small loss making festival in 2022. In order to re-establish the Festival the Trustees decided to accept a small projected operating loss in organising the festival. However, the outcome was a small profit due to increased sponsorship, which will return the reserves to pre-pandemic levels and support an expanded festival in 2024.**
## **Section E Financial review**
March **2012**
**TAR**
5
**Brief statement of the charity’s policy on reserves Details of any funds materially in deficit**
**Reserves are held to allow early expenditure on festival organisation prior to income from sponsorship, grants and donations being received. The reserves also cover any losses incurred in organising the festival.**
**None**
## **Further financial review details (Optional information)**
- You **may choose** to include **The Charity’s principal sources of funds are:**
- additional information, where relevant about: **Sponsorship by local science & technology** the charity’s principal **companies and university departments. A Grant from the Town Council.**
- sources of funds (including any fundraising); **Donations from individuals, including this year a**
- how expenditure has **significant donation to support the talk by the headline speaker.**
- supported the key objectives **Other income is derived from ticket sales for the**
- of the charity; **talks and from the sale of Festival merchandise.**
- investment policy and objectives including any **The expenditure has supported the free events**
- ethical investment policy **listed above, which were the largest audiences for**
- adopted. **the Festival activities, and the ticketed public talks.**
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||||
|---|---|---|---|---|
||**David Pennington**|||**Stephen Clarke**|
||**Treasurer**|||**Chair of Trustees**|
||03/11/2023||||
March **2012**
**TAR**
6
**Charity Name No (if any) ATOM Festival of Science & Technology 1176186 Receipts and payments accounts For the period** Period start date Period end date **To from** 7/1/2022 6/30/2023
**CC16a**
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Sponsorship
**1,692**
Grants
**1,400**
Donations inc Gift Aid
**4,768**
Ticket Sales
**2,970**
Merchandise Sales
**227**
Sponsorshipfrom 2022
**1,300**
PettyCsh from 2022
**177**
**-**
**12,534**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 12,534**
**A3 Payments**
Advertising
**3,620**
TicketingCosts
**408**
Venue Hire and Event Costs
**3,813**
Speaker Expenses
**3,389**
Insurance, &postage
**549**
Cost of Merchandise Sales
**-**
Festival Management 2022
**3,211**
Festival Management 2023
**1,600**
**-**
**_Sub total_ 16,590**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 16,590**
**_Net of receipts/(payments)_ - 4,056**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**12,607**
**_Cash funds this year end_ 8,551**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,692**
**1,400**
**4,768**
**2,970**
**227**
**1,300**
**177**
**-**
**12,534**
**-**
**-**
**-**
**12,534**
**3,620**
**408**
**3,813**
**3,389**
**549**
**-**
**3,211**
**1,600**
**-**
**16,590**
**-**
**-**
**-**
**16,590**
**- 4,056**
**-**
**12,607**
**8,551**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,692**|**1,800**|
||||**1,400**|**1,200**|
||||**4,768**|**3,010**|
||||**2,970**|**2,014**|
||||**227**|**84**|
||||**1,300**||
||||**177**|**-**|
||||**-**|**-**|
||||**12,534**|**8,108**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**12,534**|**8,108**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,620**|**1,084**|
||||**408**|**188**|
||||**3,813**|**2,820**|
||||**3,389**|**510**|
||||**549**|**491**|
||||**-**|**32**|
||||**3,211**||
||||**1,600**|**-**|
||||**-**|**-**|
||||**16,590**|**5,125**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**16,590**|**5,125**|
||||||
||**-**|**-**
**-**
**-**
**-**|**- 4,056**|**2,983**|
||**-**||**-**|**-**|
||**-**||**12,607**|**-**|
||**-**||**8,551**|**2,983**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank Account
Petty Cash
**Details**
Account Receivables
**Details**
**Details**
Merchandise Stock
Hi Visibility jackets
2 cash boxes, Badges & keys
Car door and lamp post signs
Feather Banners
Leafet & poster holders
Badges & Lanyards
Poster Holders
**Details**
Accounts Payable
Signature
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**8,551**
**-**
**-**
**-**
**-**
**-**
**8,551**
**-**
OK
OK
**to nearest £**
**to nearest £**
**1,604**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**40**
**47**
**352**
**442**
**32**
**157**
**21**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
David Pennington
Stephen Clarke
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||#VALUE!|David Pennington|11/2/2023|
|||Stephen Clarke|11/2/2023|