30/06/2021
Trustees’ Annual Report for the period
From 01/07/2020 Period start date To Period end date
Charity name: ATOM Festival of Science & Technology
Charity registration number: 1176186
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education by promoting interest in science, technology, engineering and maths (STEM) subjects, amongst children of all ages and the general public, without any distinction, in the Parish of Abingdon and surrounding region (area of benefit), such promotion to be carried out by supporting local schools and colleges in their provision of STEM subjects, on a non-remunerative basis. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activity of the charity is to organise an annual festival over a week in Abingdon. In 2021 the festival was moved to June and the activities were limited to an outdoor trail of about 30 QR code plaques with links to on-line talks and videos on a variety of science subjects. The aim being to have an outdoor event available to all that would avoid crowding. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the Charity Commission guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference The ATOM Festival does not make grants. Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | The opportunity for volunteers to participate in the 2021 festival was very limited due to the need to safeguard them from the pandemic. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievement of the charity in 2021 was to hold an event that allowed public participation while meeting the guidance on limiting contact during the pandemic. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s cash balance at the end of the period was £533 less than at the beginning, with Accounts Receivable at £600 (since received). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to allow early expenditure on festival organisation prior to income from sponsorship, grants and donations being received. The reserves also cover any losses incurredinorganising thefestival. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | For 2022 the main uncertainty is whether companies will be in a position to sponsor the festival sufficiently following the financial impact of the pandemic. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funds are: a) Grants from local government and other charities. b) Sponsorship by local companies and other organisations both in cash and in-kind. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity does not make any investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are: a) Lack of sponsorship as mentioned above. b) Lack of volunteer effort to organise and run the festival events. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by other Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is run by the Trustees. The annual festival is planned and organised by a committee, which comprises the Trustees plus six or seven co-opted volunteers who manage various aspects of the festival. |
| Relationship with any related parties |
Para 1.51 | The charity works with the Abingdon Science Partnership in arranging school events during the festival. |
| Other |
Reference and Administrative details
| Charity name | ATOM Festival of Science & Technology |
|---|---|
| Other name the charity uses | None |
| Registered charitynumber | 1176186 |
| Charity’s principal address | 34 Norris Close, Abingdon, Oxfordshire, OX14 2RL. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Jennifer Ann Turner | Chair | |||
| Prof. Francis Edwin Close |
||||
| Bryan Wyman Brown | ||||
| Iain Anthony Littlejohn |
||||
| David Pennington | Treasurer | |||
| Jeremy Thomas | Chair of Festival Organising Committee |
|||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declaro that they have approved the trustoes, report above. Slgned on behalf of the charlty's trustees Slgnaturels) Full name{sl e¢H>-. Position (eg Secretary,; Chair. etc), Ye LH41 R rE$r&S Dats
1176186
ATOM Festival of Science & Technology
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/07/2020 30/06/2021
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
| Grants | 1,100 | - | - | 1,100 | |||||
| Sponsorship | 200 | - | - | 200 | |||||
| Donations incl Gift Aid | 14 | - | - | 14 | |||||
| Ticket Sales(net of refunds) | - | - | - | - | |||||
| Advertisingand Merchandise Sales | 56 | - | - | 56 | |||||
| Sponsorship from 2020 | 800 | - | - | 800 | |||||
| - | - | - | - | ||||||
| Sub total(Gross income for AR) |
- | - | - | - | |||||
| 2,170 | - | - | 2,170 | - | |||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | |||||||||
| Advertising | 1,266 | - | - | 1,266 | 5,912 | ||||
| TicketingCosts | - | - | - | 1,077 | |||||
| Speaker Costs | - | - | - | 2,928 | |||||
| Venue and Event Costs | 891 | - | - | 891 | 3,916 | ||||
| Planning,Management and Insurance | 259 | - | - | 259 | 2,874 | ||||
| Merchandise Purchase | - | - | - | - | 492 | ||||
| Web Hosting | 288 | - | - | 288 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 2,704 | - | - | 2,704 | 17,199 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Badges, lanyards, Poster Holders | |||||||||
| Credit for Gazebo Hire for 2021 | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 17,199 | |||||||||
| - 534 | - 17,199 | ||||||||
| - | - | ||||||||
| 10,882 | - | ||||||||
| 10,348 | - 17,199 |
CCXX R1 accounts (SS)
30/12/2021
1
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