## Haygrove Community Gardens
A COMPANY LIMITED BY GUARANTEE
## TRUSTEES’ REPORT AND
## UNAUDITED FINANCIAL STATEMENTS
For the year ended 31 December 2020
Company Registration No 10573185
Charity No 1176183
Haygrove Community Gardens (A company limited by guarantee) LEGAL AND ADMINISTRATIVE INFORMATION
TRUSTEES AND MANAGEMENT COMMITTEE
Mr A J Davison Mr I T Smethurst Mr C Millson
COMPANY NUMBER 10573185
REGISTERED CHARITY NUMBER
1176183
REGISTERED OFFICE
Redbank Little Marcle Rd Ledbury United Kingdom HR8 2JL
PRINCIPAL OFFICE
Redbank Little Marcle Rd Ledbury United Kingdom HR8 2JL
BANKERS
National Westminster Bank Bristol City Office
## INDEPENDENT EXAMINER
RSM UK Tax and Accounting Limited Chartered Accountant Hartwell House 55-61 Victoria Street Bristol BS1 6AD
1
Haygrove Community Gardens (A company limited by guarantee) TRUSTEES’ REPORT
The trustees present their report and unaudited financial statements for the year ended 31 December 2020 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Charity number: 1176183 Company number: 10573185
## **Principal Office**
Redbank Little Marcle Road Ledbury HR8 2JL
## **Board of Trustees**
The trustees who served during the period were as follows:
A J Davison I T Smethurst T F Harrod (resigned 20 January 2020) C Millson (appointed 14 April 2020)
## **Company Secretary**
S Francis
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
Haygrove Community Gardens is a company limited by guarantee governed by its Memorandum and Articles of Association dated 19 January 2017. It was registered as a charity with the Charity Commission on 8 December 2017.
## **Recruitment and appointment of Trustees**
In accordance with the Articles of Association the number of Trustees shall be not less than 3 with no maximum number. Trustees may be appointed by ordinary resolution or by an existing Trustee.
## **OBJECTIVES AND ACTIVITIES**
The charity has two main objectives:
- The advancement of education for the public benefit, in particular of children, in the subjects relating to horticultural practice, conservation, food and nutrition by providing opportunities for learning about horticulture.
- To promote and protect the health of people with learning disabilities and mental health issues by providing meaningful daytime activity, education and work experience in horticulture and as a consequence of this enable them to obtain life skills so that such persons can develop their physical and mental capacities and grow to full maturity as individuals and members of society thus improving their quality of life.
## **Activities to achieve these objectives**
Haygrove Community Gardens has taken on the work previously undertaken by Haygrove Development Limited which is to support the provision of community gardens. Teaming up with social care providers, our community gardens offer a sociable yet peaceful place of nature where members of the local community can go for therapeutic healing and school children visit to learn about where their food comes from, how to grow and care for produce, and the importance of healthy eating. The other purpose of
2
Haygrove Community Gardens
(A company limited by guarantee)
TRUSTEES, REPORT
our gardens is lo fary"litate an inttrJr81ion of other hxal businesses into the Community. By fomilrvJ
partnerships with Jwal businesses through the cornmunty garderLs. we ¢an not On help to ensure the
gardens. continual advar. but also prov8 a means by which their staff can benefit from using the
garden and helping ils other visrtors.
ACHIEVEMEpifs AND PERFORMANCE
In 2020, the Haygrove Communty Gardens Chartty ¢onllnued to supwt projects In Ross-orFWye and
Leominster whilst advancing its Supp for ¢ommunty proJ#ts In Hereftyd and Ledbury. In Ledbury,
we Inrtiated engagement wfilh the trtI1 and Worklng GP of Ihe Nelghbourhood Oevetopment Plan
to secure a sile for a new ¢ommunty garden project L8 ongolng. We also engaged potential
supporters for thls project sthlch is now sel for launch in 2021. The Charity was obled lo postpone
dèvelopment of the Ell Bri)ok Community Project in N6Ent due lo COVID-19 but this is now planned
for 2021.
At Ross•on-Wye Communlty Garden. whith yJpF*Jts thosè mentsl and phys*21 healih challenges,
nurnerou5 posltive Impacts were athieved duriro 2020 despite being c103èd for 17 weeks due to
COVID-19. Many of the Garden's users were shidding. We adapted by ddivering planting packs to
schools and people in care homes. and by PNob'ng towards addressing the issue offo(xJ waste. In 2020,
we established a new'zero Waste Stair to divert 250kg Off)d per week, whh is label as post sdl-
by date, provided by local retailers. In 2020. we more than doub our number of volunteers to 65. The
project ha3 continued to Pftofitise consèNation. create awarenèss of envlronffthtal Issues. and ensu
people are Gonnecled to nature. Despite COVID-19. we eaged a record 900 children through hosting
vlslts on4lte when posslble and delivered planting packs and bjlbs lo 7 schools.
PUBLIC BENEFIT
The Charfty's Trustee8 have complied with their dulles under the Charitie8 Act 2011 to have due rogard
lo publlc benefit guldance {PB1. PB2 and PB3) publish1 by Ihe Charlty CommS8$lon. They are aware
of the publlc benefit requ5Ment. Ils Impllcatlons for chartlles and Ih8lr duty lo rerM)rt how they have
carrled out the Charity'8 purpose8 for the Publ b8neftt and take the put* b8nefft guidance Into account
when maklng declsbn8.
FINANCIAL REVIEW
For the ye8r ending 31st Dember 2020, th8 eharlty sh(AY8d a profft of £4,514 {2019.' defictt £1,634).
The Trusleeg are aware that in order to achieve suSS of futur8 projects, on a sustsinable basis,
focus 8Pw)Jld be placed on obtalnlng extemal fundirvJ fmm (yNpcTrte partner8 for SPT wojects.
RESERVES POUCY
The truste85 revlew tho levd of reserv available to en8we that rJJrrent and anlkipaled fijlure prolécts
Can be financ48lly &hieved and are sustainab. The total reserves as al 31st Decemt*r 2020 wer8
£3.418 {2019.' {£1.09611. The total reserves were mad8 up ol the followlng: RestrIctl furKl8 £7,426
{2019'. £5,963) and a deflclt on Unrestrtted fvnds of (£4,008112019.'1£7,059)1.
The Iruslees were aware thatfvrth9r furKling Nyas lo boforttrwmirwJ from the primary berfactOr Haygrove
Llmlted and Iheref(Ye wwg not CorKeMl aix)ul tho tomptyary posthon on the urrostrt¢l¢d funds.
SMALL COMPANY PROVISION
This report has been prePad in a¢cordan¢e with the 0VisIonS applible to )MpleS enliued to
th& small companies, exempb'on.
Sned by order of the trustees
A J Dawson
Chalmian
Gl,?
**INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAYGROVE COMMUNITY GARDENS**
I report to the trustees on my examination of the accounts of Haygrove Community Gardens (‘the company’) for the year ended 31 December 2020, which are set out on pages 5 to 13.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, I express no opinion as to whether the accounts present a ‘true and fair view’ and my report is limited to those specific matters set out in the independent examiner’s statement.
## **INDEPENDENT EXAMINER’S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Kerry Gallagher FCA
The Institute of Chartered Accountants in England and Wales Fellow Chartered Accountant
ON BEHALF OF RSM UK TAX AND ACCOUNTING LIMITED Chartered Accountants Hartwell House, 55-61 Victoria Street, Bristol, BS1 6AD Date: `30 July 2021`
4
## Haygrove Community Gardens (A company limited by guarantee) UNAUDITED STATEMENT OF FINANCIAL ACTIVITIES (including an Income and Expenditure Account) for the year ended 31 December 2020
|||Unrestricted|Restricted|Total|Total|
|---|---|---|---|---|---|
|||funds|funds|funds|funds|
|||Year ended 31|Year ended 31|Year ended 31|Year ended 31|
||Note|December
2020|December
2020|December
2020|December
2019|
|||£|£|£|£|
|INCOME FROM:||||||
|Donations|3|53,391|6,084|59,475|44,830|
|Grants received|4|1,300
|-
|1,300
|1,500
|
|TOTAL||54,691|6,084|60,775
|46,330|
|EXPENDITURE ON:||||||
|Charitable Activities|5|51,640
|4,621
|56,261
|47,964
|
|TOTAL||51,640
|4,621
|56,261
|47,964
|
|NET (EXPENDITURE) / INCOME||3,051
|1,463
|4,514
|(1,634)
|
|NET MOVEMENT IN FUNDS||3,051|1,463|4,514|(1,634)|
|RECONCILIATION OF FUNDS||||||
|Total funds brought forward at 1
January||(7,059)|5,963|(1,096)
|538|
|TOTAL FUNDS CARRIED FORWARD||(4,008)
|7,426
|3,418
|(1,096)
|
All activities are classed as continuing in the current year.
5
Cornpany Registration No. 10573185
Haygrove Community Gardens
(A company limited by guarantee)
UNAUDITED BALANCE SHEET
for the
eai ended 31 December 2020
2020
2019
Note
FIXED ASSErs
6.217
3,843
CURRENT ASSETS
Deblors
Cash at bank and in hand
10
39,228
1,853
39,518
2,143
CREDITORS:
Amounts
falling due within one year
11
(42,317)
{7,082)
NET CURRENT
{LIABILITIES)lASSs
(2.799)
(4,939)
TOTAL ASSETS LESS
CURRENT LIABILITIES
3.418
{1,096)
NET ASSETS
3,418
(1,)
FUNDS..
Ur*eS1rted furKi$
RestrlcteAI funds
12
12
(4.(J)8)
7.426
(7,059)
5,963
3.418
(1,096)
For the year ended 31 Dernbar 2020 the charltable o)mpany was entllled lo exemption from audit
under section 477 of the Companies Act 2(M)6 rdaling lo Small compan*s and its members hav8 not
requlred the company lo have 8n audit of rts finarla1 statements f the perh)d In question In
accordance with section 476.
The dlreclors acknthlledge Ihetr respon8ibiliknes for comptying wtth the requirements of th8 Act wllh
respect lo accounting records and the preparation of financial stalem&nts.
These financi81 sLqlement8 have beon prep¥ed in acc7n wrth tho provisions ap1¢able to
companio$ subj'ect lo thè small compani8s' regiwe.
The fin8naal Statements on pages 5 10 13 wwe aprmoved authorised ts issue by the offkers on
26 July 2021
..and sKJned their beh4f by:
A J Davison
Chalrman
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## 1 ACCOUNTING POLICIES
## CHARITY INFORMATION
Haygrove Community Gardens is a private company limited by guarantee and incorporated in England and Wales. The registered office is Redbank, Little Marcle Road, Ledbury, Herefordshire, HR8 2JL.
Haygrove Community Gardens meets the definition of a public benefit entity under section 34 of FRS 102.
The principal objectives of the charity are detailed in the Trustees report found on page 2 of these financial statements.
The charity is a company limited by guarantee. The members of the company are the trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the entity.
## ACCOUNTING CONVENTION
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition – October 2019 issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019. The accounting policies as disclosed have been applied consistently throughout the current and preceding year.
The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £1.
## GOING CONCERN
The Charity, which made a small profit in the year, is well regarded locally and fills an important niche area in supporting its service users, promoting and protecting the health of people with learning disabilities and mental health issues and in the education of the importance of horticulture, conservation, food and nutrition, particularly among young people. Trading budgets and cash flows have been prepared for 2021 and are monitored against actual performance. The charity has the ongoing support and commitment from its primary benefactor Haygrove Limited with regard to the general running of the charity and at the year end was holding financial resources in deferred income committed to specific projects within these plans. In March 2021 the Charity received confirmation from an external supporter that they are committed to donating £10,000 per year for the next five years towards the charity’s development of a Community Garden project in Ledbury. Taking all of these factors into account, the trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern and these accounts have been prepared on this basis.
## FUND ACCOUNTING
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and have not been restricted for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds is charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
7
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## INCOME
Income is recognised when the charity is entitled to the income, the value can be measured with sufficient reliability and it is probable the funds will be received.
Income from government and other grants, whether ‘capital’ grants relating to tangible fixed assets or ‘revenue’ grants, is recognised when the Charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
## EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises costs incurred by the charity in delivery of its activities and objectives. It includes both costs directly attributable to activities and indirect costs necessary to support them.
All resources expended are inclusive of irrecoverable VAT.
## TANGIBLE FIXED ASSETS
Tangible fixed assets are initially measured at cost and subsequently measured at cost, net of depreciation and any impairment losses.
Assets costing £500 or more are capitalised as fixed assets and are carried at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
In determining the useful life of an asset consideration is given to both the asset type, its location and purpose of use.
Plant and machinery 4 years straight line.
## FINANCIAL INSTRUMENTS
As the charity only has basic financial instruments it has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ of FRS 102, to all of its financial instruments.
Financial instruments are recognised when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _Basic financial assets_
Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the financial asset is measured at the present value of the future receipts discounted at market rate of interest.
## _Classification of financial liabilities_
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.
8
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## _Basic financial liabilities_
Basic financial liabilities, including trade and other payables are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future payments discounted at a market rate of interest.
## TAXATION
The charity meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is partially exempt from taxation in respect of income or capital gains to the extent that such income or gains are applied exclusively to charitable purposes.
|2|NET (EXPENDITURE) / INCOME|NET (EXPENDITURE) / INCOME||2020|2019|
|---|---|---|---|---|---|
|||||£|£|
||Net (expenditure) / income for the year is stated after charging:|||||
||Depreciation of owned tangible|fixed assets||(2,077)|
(1,590)|
|3|INCOME FROM DONATIONS|||||
|||Unrestricted|Restricted|Total|Total|
|||funds|funds|funds|funds|
|||Year ended|Year ended|Year ended|Year ended|
||31 December||31 December|31 December|31 December|
|||2020|2020|2020|2019|
|||£|£|£|£|
||Donations|53,391
|6,084
|59,475
|44,830
|
|||53,391|6,084|59,475|44,830|
Haygrove Community Gardens received Restricted donations during the year 2020 totalling £6,084 (2019: £4,463). The Restricted funds covered the following projects: Electricity Installation at Ross Community Gardens, Ledbury Primary School Local Giving Project, Compostable Toilet at Ross Community Gardens, a Peace Pole Garden project at Ross Community Garden and LocalGiving Donations towards Ross Community Running Costs.
4 INCOME FROM GRANTS RECEIVED
||Unrestricted|Restricted|Total|Total|
|---|---|---|---|---|
||funds|funds|funds|funds|
||Year ended|Year ended|Year ended|Year ended|
||31|31|31|31|
||December|December|December|December|
||2020|2020|2020|2019|
||£|£|£|£|
|Grants Received|1,300|-|1,300|1,500|
9
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## 4 INCOME FROM GRANTS RECEIVED (continued)
Haygrove Community Gardens received an unrestricted Grant during the year 2020 for the Tutoring of Service Users at Ross Community Gardens totalling £1,300 (2019: £1,500).
## 5 ANALYSIS OF CHARITABLE ACTIVITIES
|||Unrestricted|Restricted|Unrestricted|
Total|Total|
|---|---|---|---|---|---|---|
|||Activities|Activities|Support|||
|||undertaken|undertaken|costs|||
|||directly|directly|(Note 6)|||
|||Year ended|Year ended|Year ended|Year ended|Year ended|
|||31|31|31|31|31|
|||December|December|December|December|December|
|||2020|2020|2020|2020|2019|
|||£|£|£|£|£|
|Gardens Costs||5,350|1,648|-|6,998|7,134|
|Staff Costs|7|24,853|2,662|-|27,515|28,509|
|Visitor Costs||2,411|246|-|2,657|4,401|
|Project Admin Costs||2,826|65|-|2,891|2,910|
|Travel and Sundries||-|-|313|313|25|
|Professional Fees||-|-|3,949|3,949|4,873|
|Insurance||-|-|494|494|-|
|Admin Salaries|7|-|-|11,370|11,370|-|
|Bank Charges||-|
-|74|74|112|
|||35,440
|4,621
|16,200
|56,261
|47,964
|
## 6 ALLOCATION OF SUPPORT AND GOVERANCE COSTS
||Support|Governance|Total|Total|
|---|---|---|---|---|
||costs|costs|Year|Year|
||Year ended|Year ended|ended|ended|
||31|31|31|31|
||December|December|December|December|
||2020|2020|2020|2019|
||£|£|£|£|
|Travel and Sundries|313|-|313|25|
|Accountancy Costs|949|-|
949|1,873|
|Independent Examination Fees|-|3,000|3,000|3,000|
|Bank Charges|74|-|74|112|
|Insurance|494|-|494|-|
|Admin Salaries|11,370|-|11,370
|-|
||13,200|3,000|16,200|5,010|
10
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## 7 STAFF COSTS
||Year ended|Year ended|
|---|---|---|
||31 December|31 December|
||2020|2019|
||£|£|
|Salaries|38,158|27,967|
|Pension Cost|727
|542
|
||38,885
|28,509
|
Haygrove Community Gardens had no employees during the year (2019: Nil). Staff are employed and remunerated by Haygrove Limited, a related entity. These costs are recharged to Haygrove Community Gardens and accounted for as staff costs.
## 8 TRUSTEES
During the year one trustee made an expense claim totalling £108 (2019: Nil). The trustees are considered to be the key management personnel of the charity.
## 9 TANGIBLE FIXED ASSETS
|ANGIBLE FIXED ASSETS||
|---|---|
|Cost
At 1 January 2020
Additions
At 31 December 2020
Depreciation and impairment
At 1 January 2020
Charge for the year
At 31 December 2020
Carrying amount
At 31 December 2020
At 31 December 2019|Plant and
machinery
£
6,360
4,451|
||10,811|
||(2,517)
(2,077)|
||(4,594)|
||6,217|
||3,843|
11
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## 10 DEBTORS
|Prepayments and accrued income
11
CREDITORS: Amounts falling due within one year
Trade creditors
Accruals
Deferred Income
12
MOVEMENTS IN FUNDS
At 1 January
2020
£
Income
£
Expenditure
£
**Unrestricted funds**
**Restricted funds**
(7,059)
3
54,691
(51,640)
Electrical Installation
Ledbury Primary
Peace Pole Garden
5,092
421
450
9
-
200
-
(421)
(650)
Compostable Toilet
-
2,325
-
LocalGiving Ross Project
-
3,550
(3,550)
(1,096)
60,775
(56,261)|Prepayments and accrued income
11
CREDITORS: Amounts falling due within one year
Trade creditors
Accruals
Deferred Income
12
MOVEMENTS IN FUNDS
At 1 January
2020
£
Income
£
Expenditure
£
**Unrestricted funds**
**Restricted funds**
(7,059)
3
54,691
(51,640)
Electrical Installation
Ledbury Primary
Peace Pole Garden
5,092
421
450
9
-
200
-
(421)
(650)
Compostable Toilet
-
2,325
-
LocalGiving Ross Project
-
3,550
(3,550)
(1,096)
60,775
(56,261)||2020
£
290|
|
|---|---|---|---|---|
||||290||
||||||
||||
||
||(56,261)||||
Unrestricted funds are available for the use at the discretion of the trustees in the furtherance of the general objectives of the charity and have not been restricted for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds is charged against the specific fund.
Funds for the Electrical Installation were used on finalising the installation of electricity at Ross Community Gardens. The total costs for the project came to £2,597, the balance at 31
12
Haygrove Community Gardens (A company limited by guarantee) NOTES TO THE UNAUDITED FINANCIAL STATEMENTS for the year ended 31 December 2020
## 12 MOVEMENTS IN FUNDS (continued)
December 2020 represents the installation as a Fixed Asset on the Balance Sheet. Once the project was complete, remaining funds from the Electrical Installation at Ross Community Gardens were transferred to be used toward the Compostable Toilet at the Garden. The initial grant submitted was in respect of bringing “critical infrastructure” to the site, naming both the electricity connection and the compostable toilet. The Trustees approved the transfer of funds.
Income and the transfer of funds from the Electrical Installation make up the balance of the Compostable Toilet fund, another project at the Ross Community Garden. The project was in progress at the year end and is set for completion in the third quarter of 2021.
The Ledbury Primary Restricted Funds were raised via a LocalGiving page in 2019 specifically raised to be spent on a garden at the local primary school. Similarly with the Peace Pole Garden, donors contributed specifically towards a Peace Pole Garden built at the Ross Community Garden and the LocalGiving Ross Project funds were raised to support the Ross Community Garden project.
## 13 ANALYSIS OF NET ASSETS BETWEEN FUNDS
|Unrestricted
Funds
2020
£
Restricted
Funds
2020
£
Fund balances at 31 December
are represented by:
Fixed assets
2,253
3,964
Current assets
778
38,740
Creditors: amounts falling due
within one year
(7,039)
(35,278)
(4,008)
7,426|Total
Funds
2020
£
6,217
39,518
(42,317)
3,418|Total
Funds
2019
£
3,843
2,143
(7,082)|
|---|---|---|
|||(1,096)|
## 14 RELATED PARTY TRANSACTIONS
During the year there were donations received of £55,919 (2019: £35,600) from Haygrove Limited. This was made up of General Donations (£41,185), Furlough Income passed on via donation (£9,659) and donations towards Restricted Funds of £5,075, the majority of which was held as Deferred Income at the year end and so will be released to the Income and Expenditure account in future years. £4,678 owed to Haygrove Limited was still outstanding at year end (2019: £2,897). Staff costs were recharged from Haygrove Limited in the year of £38,885 (2019: £28,509). These are related parties as Haygrove Ltd was wholly owned by A J Davison who is a trustee of Haygrove Community Gardens during the year until after the year end. On 31 January 2021, a newly incorporated company Haygrove Summit Supervisory Ltd acquired all the shares in Haygrove Limited by way of a share for share exchange. Haygrove Limited continues to be a related party as A J Davison is the sole shareholder of Haygrove Summit Supervisory Limited and the ultimate controlling party of Haygrove Limited and a Trustee of Haygrove Community Gardens Charity.
## 15 POST BALANCE SHEET EVENTS
After the charity’s financial year end the Prime Minister of the United Kingdom announced that on the 5th January 2021 the country was heading into a third national lockdown as a result of the ongoing COVID-19 Pandemic. Ross Community Gardens closed again but due to the flexibility of the charity’s efforts in 2020, some areas of the community project could still continue.
13