Purley Bury Tennis Club
Charity Number 1176144
Trustees’ Report for The Charity Commission
Year End 2024
1. Objectives and Activities
1.1. Objectives
The object of the Charity is: the promotion of community participation in healthy recreation, in particular by the provision of facilities for the playing of tennis.
1.2. Main Activities
Purley Bury Tennis Club is a Registered Charity (number 1176144) with modern tennis facilities. PBTC Social Limited is a wholly owned subsidiary that runs the Club Bar.
The Club welcomes new members of all ages, all abilities and all levels of play, and offers:
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Five floodlit tennis courts
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Social and competitive tennis
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A thriving Junior and Young Adult section led by Mark Love - Aegon National Coach of the Year 2015 and Surrey Development Coach of the Year 2016 - and his MDL Coaching team
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Weekly term-time coaching sessions using LTA-qualified coaches provided free to all disabled people, regardless of their age or skills. We also have links with local disability schools as well now who attend free coaching during the week.
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A spacious and comfortable Club House and Bar
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A regular series of Adult and Junior social events
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A range of membership packages
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Competitive playing opportunities for both Adults and Juniors with team competitions and individual events
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A table tennis table is available in the top building for members’ use
The Club has a 21-year lease from the Landlord, which began on 5 June 2019, giving security of tenure for the foreseeable future.
- 1.3. All Trustees are aware of the guidance issued by the Charity Commission with regard to Public Benefit and have adhered to the guidance throughout the year.
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2. Achievements and Performance
Summary
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This year the Club has improved its financial position by generating a surplus in excess of £18,000 compared with £4,832 in 2023. This is largely due to a £7,000 reduction in electricity costs, and a 5% increase in membership fees. There has been a fall in the number of full adult members which we hope to redress in 2025.
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Revenue from subscriptions increased from £28,205 to £29,304 against a budget of £29,500
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The Club obtained the following donations:
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The donation from PBTC Social towards overheads fell from £9,844 to £6,938 against a budget of £8,500. However the license fee paid by PBTC Social to the Tennis Club was increased by £2,400, which accounts for the difference.
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£4,628 was spent on maintenance against a budget of £9,000 - some expenditure will be carried over into 2025:
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£1,455 was spent on the Clubhouse
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£3,172 was spent on the grounds
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By taking out a new contract electricity costs fell from £12,024 to £5,193 against a budget of £7,500.
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Overall, the Club had a surplus of £18,631 against a budget of £15,070. £11,000 of this will be allocated towards future lights and court refurbishment.
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At the end of the year the Club had net assets of £92,052, including restricted funds for Disability Tennis of £2,042 and Dinner Dance of £566.
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The Club held a Senior Tournament in the Summer
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MDL Coaching continued to support the Junior section with sessions for all ages and standards.
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MDL Coaching and its team of volunteers continued to develop its free Disability tennis sessions for both children and adults.
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3. Vision
Our vision is that Purley Bury Tennis Club will be recognised as a good place to play tennis in Croydon, where members feel a strong sense of pride and belonging, and they participate to ensure the continued success of the club.
4. Volunteering Ethos
Purley Bury Tennis Club, the Charity and PBTC Social Ltd are run by the members for the members and for the Community in Croydon. It is expected that members contribute what they can, when they can, to the successful running of the Club.
5. Membership
The focus of the 2024/25 season was to increase all membership categories. However, with the number of adult members leaving, due to injury or moving away, being higher than new members recruited there was a drop overall in full adult members. Other adult categories remained at similar levels to the previous year. Regarding revenue derived from membership, due to most categories being increased by 5%, this rose from £28,205 to £29,304.
The adult coaching sessions, which feed the adult membership categorises, were strengthened as planned. An addiIonal session now takes place on a Thursday evening as well as the long-standing session on a Monday and the over 50s is sIll popular on a Friday morning. This area is a growing strength of the club and will conInue to help grow the membership.
We had an improved junior membership database and conInued to keep the junior subscripIons low and maintained close links with local schools. Junior membership numbers increase by xx%
We conInued to encourage parents of juniors to join either under the parent category or within the good value family membership. The discounted membership remained for students to encourage their conInued membership while away at university.
The separate Disability secIon remained popular with the regular free coaching evening split into two sessions – junior and senior. The sessions conInued to recruit new volunteers to help – both Adult and Junior members
The Club has a website and a Facebook page and uses TwiTer and WhatsApp groups to promote itself. The courts were opened up to the Brancaster Lane community at this year’s street party.
As before we offered pro rata rates for members who joined part-way through the year and offered special offers at certain Imes of the membership year.
Friday junior sessions conInued to grow in popularity and we conInued to increase social memberships to PBTC Social.
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Membership Numbers by Categories
| 2023/24 | 2024/25 | |
|---|---|---|
| Adult | 103 | 91 |
| Off-Peak Adult | 17 | 14 |
| Parent | 34 | 31 |
| Rusty Rackets/Adult Coaching |
5 | 4 |
| Disability | 25 | |
| Education | 9 | 11 |
| Honorary | 8 | 8 |
| Tot | 16 | 25 |
| Mini | 31 | 39 |
| Junior 11 to 18 | 50 | 55 |
| Friend | 0 | 0 |
| Social (PBTC Social Ltd) | 38 | 29 |
6. The Tennis
The Club ran regular sessions for all members.
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Social tennis for Full members on Sunday mornings, and five social tennis rotas, on Monday evenings, 1730-1900hrs, 1900-2030hrs and 2030-2200hrs, and Thursday evenings, 1900-2030hrs and 2030-2200hrs.
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Adult Improvers, 2030-2200hrs on Monday nights and 1930-2100 on a Wednesday
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Social tennis for ladies on Wednesday mornings and men on Thursday mornings for members of all standards. A mixed session for men and ladies on a Friday morning from 9.30am.
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For Adults we offer one-to-one sessions and sessions for small groups, and also Rusty Racket sessions on a Monday and Thursday evening, which is very popular, plus a Friday morning session for intermediate/club standard players and an Over 50’s session.
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The Club fields men’s, ladies’ and mixed teams in leagues. There have been no friendly matches against other local clubs since the summer of 2019.
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Match practice evenings for the ladies’ teams took place on Wednesday nights and for the men’s teams on Tuesday nights.
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Friday nights were fun nights for Juniors, including coaching, junior events and community sessions.
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MDL Coaching and its team of volunteers continued to develop the Disability tennis sessions for both children and adults. Due to the popularity of these sessions, these were split into children and adult groups and run as 2 x 45-minute sessions. These continued to take place on Friday evenings. In addition we have local disability school visit us during the week to attend free tennis coaching on a Tuesday and Friday afternoon.
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‘Super Friday’ continued whereby we managed to fill the courts from 0900hrs to 1930hrs with players of all ages and standards.
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In addition, parents continued to join the Club to participate and play with their children, together with adults looking to take up the game.
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MDL Coaching continue to attract new members through its Holiday Tennis Camps.
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MDL Coaching continues to have strong links with local schools and offer after school tennis club and co curricular coaching sessions.
7. Competition Programme
The Club held a Summer tournament for both Adults and Juniors, including a plate competition for adults.
For Juniors the club ran:
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Grade 6 Competitions at the weekend internally and externally
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LTA team tennis and LTA team trophy
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Play Your Way to Wimbledon Event
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Team Challenge Competition in coaching sessions
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Family Cup for parents and children
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Disability Team Challenge Events
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Junior/Senior Events
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Davis Cup-style competitions
8. Coaching and Development
Adults
MDL Coaching offered coaching for adults on Monday and Thursday nights for Rusty Rackets and on Friday mornings for Club members. In addition, we continued our Over-50s coaching session on Friday lunchtime. These sessions were open to people in the local community.
We have also taken on more coaches to keep up with demand for one-to-one lessons and small groups.
We are hoping to continue introducing more adults to tennis through our Rusty Rackets coaching programme.
Juniors
MDL Coaching offered courses for Juniors between 1600-1900hrs every weekday evening and 0900-1200hrs on Saturday morning during all three terms for each of the following groups:
DEVELOPMENT SQUADS (for mini tennis players and yellow ball players new to the sport or those not looking to compete)
Sessions are for players who play once/twice a week and are keen to improve and learn new tennis skills, have fun and make new tennis friends. These sessions are also suitable for players who are new to the sport. We try to put all players in groups with others of a similar age and ability.
COMPETITION SQUADS (mini tennis players aged 6yrs-10yrs)
Sessions are for players who play at least twice a week - comprising: those attending group sessions or 1:1 sessions; those playing in competitions or who have an interest in competing and representing MDL in matches against other clubs; those playing with parents or friends outside coaching sessions; or those who are above average ability for their age.
Players attending these sessions will be encouraged to enter LTA-sanctioned tournaments.
INVITATION SQUADS (Yellow ball players aged 10yrs-18yrs)
Sessions are for players who have been a part of the MDL programme for many years and are established tennis players. They may play at least twice a week and comprise: those attending group sessions or 1:1 sessions; those playing in competitions or who have an interest in competing and representing MDL in matches against other clubs; those playing with parents or friends outside coaching sessions; or those who are above average ability for their age. They have a keen interest in tennis and a willingness to improve as a player.
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In relation to the talent pathway, MDL Coaching ran talent identification sessions to admit players to the MDL Competition and Invitation Squads, but opened its doors to any player keen to play in competitions and represent Team MDL in competitions.
Talented Juniors were invited to Adult club team sessions and match practice as well, to help develop their game.
MDL Coaching’s school programme continues to be strong in the local area. This gives parents an easy way to get their children into tennis. The sessions complement each other and the school programme is an important part of getting new players into tennis.
MDL Coaching ran Holiday Tennis Camps during all school holidays every morning from 0900hrs-1500hrs, incorporating Mini Tennis & Fun, Fun Tennis & Team Games, Matchplay & Team Tennis, and these continued to grow in popularity. This encouraged more youngsters to join the coaching programme and the Club. Teen Tennis took place each afternoon to allow our older players to socialise away from the younger players.
Our Pay-and-Play Community Tennis sessions on a Friday evening continue to be well received in the local community for both teenagers and the youngest of children, aged 3yrs upwards.
Our free Disability tennis coaching sessions continue every Friday, for junior Disability players and adult Disability players. These are split into separate sessions. This is one of the biggest disability programmes in Surrey and certainly the only programme in the local area for disabled people.
1715-1800hrs – Junior disability
1800-1845hrs – Adult disability
These are run by 2 x LTA coaches and a large group of volunteers/juniors, mainly members of the Tennis Club. These sessions are funded by the Croydon Community Fund and other grant providers.
We run coaching sessions in conjunction with MIND and The Autistic Society, and we are keen to run further sessions with local focus groups. We will continue to engage in activities promoted by the LTA and will work closely with the local authority
9. Financial Review
Financial Position at Year End 2024
Overall, the CIO generated a surplus of £18,631 against a budget of £15,070
PBTC Social Limited generated a surplus of £6,938 compared to £9,844 in 2023. The
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reduction was mostly due to an increase of £2400 in the license fee paid to the Tennis Club
10. Reserves
Overall, the Club had net assets of £92,052 including restricted funds of £2,609, of which £55,574 is held in a sinking fund towards the next renewal of courts and lights. This compares to net assets of £72,419 at the end of 2023, including restricted funds of £2,169.
11.Structure, Governance and Management
11.1 The Charity is constituted as a Charitable Incorporated Organisation (CIO).
11.2 The Club uses the “Association Model” provided by the Charities Commission as the basis of our written constitution.
11.3 Trustees are selected in accordance with the constitution.
11.4 The current Trustees are:
Robbie Watt Chairman John Davey Secretary Sarah Wilson Membership Secretary Mark Love Head of Tennis David Stantiall Treasurer
12. Conclusion
The opportunity to take exercise by playing tennis at our Club has been embraced by the local community. The Club has encouraged this by offering attractive membership packages and seeking ways to increase court usage. As a result, the Club remains in a healthy financial position.
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Purley Bury Tennis Club CIO Balance Sheet 31 Dec 2024
| Total funds 31 Dec 2024 | Total funds 31 Dec 2023 | |||
|---|---|---|---|---|
| Current assets: | ||||
| Unrestricted | Restricted | |||
| Cash at bank | ||||
| C/A | 21585.21 | 2608.91 | 24194.12 | 18176.23 |
| Deposit | 55573.74 | 55573.74 | 41011.61 | |
| Cash | ||||
| 77158.95 | 2608.91 | 79767.86 | 59187.84 | |
| Debtors | ||||
| PBTC Soc | 6938.17 | 6938.17 | 9844.46 | |
| PBTC Soc Ln | 5346 | 5346 | 5346 | |
| 89443.12 | 2608.91 | 92052.03 | 74378.3 | |
| Liabilities: | ||||
| creditors | 0 | 0 | 1959.5 | |
| Net Assets | 89443.12 | 2608.91 | 92052.03 | 72418.8 |
| Represented by:- | Unrestricted | Restricted funds | Total | |
|---|---|---|---|---|
| Opening Balance C/A | 16007.32 | 2168.91 | 18176.23 | |
| Surplus/ Deficit cash for current year | 5577.89 | 440 | 6017.89 | |
| total bank | 21585.21 | 2608.91 | 24194.12 | |
| debtors | 6938.17 | 6938.17 | ||
| pbt soc loan | 5346 | 5346 | ||
| Creditors | 0 | |||
| total | 33869.38 | 36478.29 | ||
| Provision for improve dep | ||||
| a/c | 41011.61 | |||
| yearly tfr from c/a | 14000 | |||
| Interest | 562.13 | |||
| Closing balance dep | 55573.74 | 55573.74 | ||
| total | 89443.12 | 2608.91 | 92052.03 |
Purley Bury Tennis Club CIO Notes to the Accounts for year ending 31 December 2024
| 45291 | inc/dec | 45657 | |
|---|---|---|---|
| 1. Debtors | |||
| PBTC soc | 9844.46 | -2906.29 | 6938.17 |
| loan | 5346 | 0 | 5346 |
| Total | 15190.46 | -2906.29 | 12284.17 |
- Creditors There were no outstanding Creditors.
3. Subscriptions
Subscriptions are accounted for on a received basis
| 4 Movement in Net Assets | Opening balance | Increase | Reduction | Closing Balance |
|---|---|---|---|---|
| 45292 | 45657 | |||
| Current account | 16007.32 | 5577.89 | 21585.21 | |
| cash | 0 | 0 | ||
| Debtors | 9844.46 | 2906.29 | 6938.17 | |
| loan | 5346 | 5346 | ||
| Creditors | -1959.5 | 1959.5 | 0 | |
| Restricted funds: | ||||
| Less Able and Senior Fitness tennis | 1962.44 | 80 | 2042.44 | |
| Dinner Dance ticket purchase. | 206.47 | 360 | 566.47 | |
| Provision for improvements and Renovations ( Dep a/c) | 41011.61 | 14562.13 | 55573.74 | |
| Total | 72418.8 | 22539.52 | 2906.29 | 92052.03 |
Draft Accounts Purley Bury Tennis Club CIO.
Income and expenditure December 2024
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
Draft Accounts Purley Bury Tennis Club CIO. Income and expenditure December 2024 |
|---|---|---|---|---|---|---|
| Income: Subscriptions Floodlights Sale of balls Match fees Saturday Singles fees Visitor fees LTA Reimbursement Bank Compensation Lease cost Reimbursement Polling Station Licence fee from PBTC Social Ltd Bank Interest cash float Other Fund Raising Events Sub total dinner dance receipts |
31/12/2024 29304.17 5802.35 204.00 597.00 0.00 23.00 0.00 0.00 0.00 0.00 3600.00 0.00 0.00 627.88 10854.23 |
Budget 31/12/2024 29500.00 9000.00 300.00 1000.00 3600.00 900.00 |
31/12/2023 28206 9733.3 323 874 0 54 0 0 0 0 1200 0 0 968.9 13153 |
31/12/2022 25895.40 6736.00 251.00 875.50 78.00 21.00 0.00 0.00 0.00 0.00 1200.00 0.00 1.05 793.10 9955.65 |
||
| Restricted funds |
Restricted | |||||
| Funds | ||||||
| 1070 | ||||||
| Total operating income | 40158.40 | 0.00 | 44300.00 | 41359 | 1070 | 35851.05 |
| Less Abled and Senior Fitness donations Donation from PBTC Social Limited(debtor) Donations: Clubhouse doors Clubhouse maintenance Other Other Fund raising (net) Total donations Grants: LED upgrade and Court Refurbishment Clubhouse refurbishment Covid 19 Support table tennis table Total grants |
6938.17 0.00 0.00 0.00 0.00 |
6938.17 0.00 |
0.00 | 8500.00 | 9844.5 19.73 30.75 0 0 |
9894.94 0 |
7162.20 34.78 5.82 22803.00 0.00 |
7202.80 22803.00 |
|||||||||||||
| 0 | |||||||||||||||||||||
| 0 | |||||||||||||||||||||
| Total grants and donations | 6938.17 | 0.00 | 8500.00 | 9894.9 | 0 | 30005.80 | |||||||||||||||
| Total income | 47096.57 | 0.00 | 52800.00 | 51254 | 1070 | 65856.85 |
| Expenditure: Light and heating Balls, nets etc Rent and rates Waste disposal LTA club registration LTA Team fees Cleaning Water Broadband Insurance PAT testing TV licence General consumables Events Print / Post Other (tournament boards and defibrillator) Sundry expenses dinner dance payments Less Abled and Senior and fitness tennis Other purchases Projector |
5193.85 2086.80 7400.00 2344.42 700.00 561.00 1250.00 607.71 586.84 1303.39 0.00 169.50 139.75 374.09 278.20 761.31 80.00 0.00 |
7500 2000 7400 2700 500 1600 1000 1000 1600 0 180 350 200 200 500 2000.00 |
12025 1837 7400 2449.7 425 1250 977.64 892.85 1231.4 0 159 47.82 65 7.5 322.81 5698.5 |
3397.16 2150.69 7400.00 1784.99 455.00 1260.00 847.20 939.73 1072.72 0.00 159.00 250.73 161.00 208.85 1632.11 1166.86 |
||||
| 3074.31 | ||||||||
| 1260 | ||||||||
| Total operating expenses | 23836.86 | 0.00 | 28730.00 | 34789 | 4334.31 | 22886.04 | ||
| Operating surplus (not including grants and donations) |
16321.54 | 15570.00 | 6569.9 | 12965.01 | ||||
| Total PBTC surplus pre maintenance | 23259.71 | 0.00 | 24070.00 | 16465 | -3264.31 | 42970.81 |
| Maintenance: Courts Nets LED upgrade and Court Refurbishment Grounds Clubhouse Building work: Clubhouse works Total costs |
0.00 3172.88 1455.73 0.00 |
2500.00 1500.00 5000.00 |
1800 0 972.66 8859.8 0 |
75.57 5151.43 62303.79 |
||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 4628.61 | 9000.00 | 11632 | 67530.79 | |||||||||
| Total PBTC surplus/ deficit | 18631.10 | 0.00 | 15070.00 | 4832.3 | -3264.31 | - 24559.98 |
Independent examiner’s report to the trustees of Purley Bury Tennis Club CIO
I report to the trustees on my examination of the accounts of the Purley Bury Tennis Club CIO for the year ended 31st December 2024.
Responsibilities and basis of report
As the charity trustees of the Purley Bury Tennis Club CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Purley Bury Tennis Club CIO accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Purley Bury Tennis Club CIO as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: D. Gregory B. Edwards, MBA B.Comm Address: 28 Higher Drive, Purley, Surrey, CR8 2HE Date: