## **Purley Bury Tennis Club**
Charity Number 1176144
## **Trustees’ Report for The Charity Commission**
## **Year End 2022**
## **1. Objectives and Activities**
## **1.1. Objectives**
The object of the Charity is: the promotion of community participation in healthy recreation, in particular by the provision of facilities for the playing of tennis.
## **1.2. Main Activities**
Purley Bury Tennis Club is a Registered Charity (number 1176144) with modern tennis facilities. PBTC Social Limited is a wholly owned subsidiary that runs the Club Bar.
The Club welcomes new members of all ages, all abilities and all levels of play, and offers:
1. Five floodlit tennis courts
2. Social and competitive tennis
3. A thriving Junior and Young Adult section led by Mark Love - Aegon National Coach of the Year 2015 and Surrey Development Coach of the Year 2016 - and his MDL Coaching team
4. Weekly term-time coaching sessions using LTA-qualified coaches provided free to all disabled people, regardless of their age or skills
5. Grant-funded free sessions for over-50s wishing to play tennis for medical reasons
6. A spacious and comfortable Club House and Bar
7. A regular series of Adult and Junior social events
8. A range of membership packages
9. Competitive playing opportunities for both Adults and Juniors with team competitions and individual events
10. A table tennis table is available in the top building for members’ use
The Club has a 21-year lease from the Landlord, which began on 5 June 2019, giving security of tenure for the foreseeable future.
- **1.3.** All Trustees are aware of the guidance issued by the Charity Commission with regard to Public Benefit and have adhered to the guidance throughout the year.
Page 1 of 8 2022 Purley Bury Tennis Club Trustees Report Final
## **2. Achievements and Performance**
## **Summary**
- With the lifting of COVID restrictions, we had a great year at Purley Bury Tennis Club in 2022. There were lots of people playing lots of tennis. Our social tennis sessions continue to be very popular, and our teams are competitive. Our Disability Players enjoy their Friday night session and our Over-50s Group now have a separate session of their own at Friday lunchtime, which any Adult member is welcome to attend too.
- Veranda Project - We have dramatically improved the infrastructure of the Club with our magnificent new verandas in front of the Club House and the Top Building. We have given the Club a more modern look while improving disabled access and providing safer paths and walkways.
- Revenue from subscriptions increased from £21,641 to £25,895.
- The Club obtained the following grants:
- £22,803 for veranda and access, from Viridor
- Disability, Over-50s - £627
- £7,162 from PBTC Social towards overheads
- £67,530 was spent on maintenance:
- £62,303 on the Club House veranda, in which the Club invested £39,500 of its own funds
- £5,227 on general maintenance, including expert removal of moss from rooftops.
- Overall, the Club had a surplus of £12,965 excluding the grants and donations, exceeding the depreciation target of £10,000 towards future lights and court refurbishment
- With the Club’s spend on the veranda, a deficit of -£24,560 was returned for the year.
- At the end of the year the Club had net assets of £65,038, excluding restricted funds for Disability Tennis.
- The Club held a Senior Tournament in the Summer.
- MDL Coaching continued to support the Junior section with sessions for all ages and standards. It has increased the number of groups and added new coaches to the team to keep up with demand. The older Juniors were encouraged to join in Adult match practice and Adult sessions once they had reached the required standard.
- MDL Coaching and its team of volunteers continued to develop its free Disability tennis sessions for both children and adults. MDL Coaching was awarded Disability Club of the Year for Surrey for the second year running, for its achievements in continuing to deliver the Disability tennis sessions at the Club despite the Covid restrictions.
Page 2 of 8 2022 Purley Bury Tennis Club Trustees Report Final
## **3. Vision**
Our vision is that Purley Bury Tennis Club will be recognised as a good place to play tennis in Croydon, where members feel a strong sense of pride and belonging, and they participate to ensure the continued success of the club.
## **4. Volunteering Ethos**
Purley Bury Tennis Club, the Charity and PBTC Social Ltd are run _by_ the members _for_ the members and for the Community in Croydon. It is expected that members contribute _what_ they can, _when_ they can, to the successful running of the Club.
## **5. Membership**
The 2022/23 season saw life regain a semblance of normality, which allowed us to concentrate on growing our retained membership base. As Full Adult membership was not growing as much as the Club would like, we introduced a new category, “Off Peak” Membership, and continued to offer a Family Membership. Both proved successful in attracting new members.
We decided to maintain the existing charges across all membership categories, keeping them the same as in 2021 and offering pro rata rates for members who joined part-way through the year. We introduced special offers for membership in the latter half of the year.
As always, we sought to come up with new relevant promotions to attract new members during the membership year, opening our courts up for public use during the Jubilee celebrations.
The Club continued to keep the Junior subscriptions low, and the good-value membership to parents encouraged them to join, enabling them to play with their children. The Club continued to use its close links with local schools to attract Junior members and their parents.
The discounted membership was retained for Students to encourage their continued membership while they were away at university.
The separate Disability section continued to go from strength to strength with the regular free coaching evening split into two sessions – junior and senior. The sessions continued to recruit new volunteers to help – both Adult and Junior members.
With the Club’s facilities now back to full operation, Social membership of PBTC Social Ltd was reinstated.
With the volume of subscriptions returning to pre-COVID levels due to the lifting of all restrictions, we were able to increase our revenue derived from memberships, with the total of £25,895 exceeding the previous year’s total of £21,641.
The Club has a website and a Facebook page and uses Twitter and WhatsApp groups to promote itself. We may look to advertise again in local train stations and supermarkets.
Page 3 of 8 2022 Purley Bury Tennis Club Trustees Report Final
## **Membership Numbers by Categories**
## _2021/22 Actual 2022/23 Actual_
||_2021/22 Actual_
_2022/23 Actual_|_2021/22 Actual_
_2022/23 Actual_|
|---|---|---|
||||
|_Adult_|119
95||
|_Off-Peak Adult_|-
15||
|_Parent_|48
39||
|_Rusty Rackets/Adult_
_Coaching_|-
3||
|_Disability_|14
16||
|_Education_|8
8||
|_Honorary_|8
8||
|_Tot_|19
19||
|_Mini_|37
27||
|_Junior 11 to 18_|57
44||
|_Friend_|0
0||
|_Social (PBTC Social Ltd)_|0
38||
## **6. The Tennis**
The Club ran regular sessions for all members.
- Social tennis for Full members on Sunday mornings, and five social tennis rotas, on Monday evenings, 1730-1900hrs, 1900-2030hrs and 2030-2200hrs, and Thursday evenings, 1900-2030hrs and 2030-2200hrs.
- Adult Improvers, 2030-2200hrs on Monday nights.
- Social tennis for ladies on Wednesday mornings and men on Thursday mornings for members of all standards. A new mixed session for men and ladies on a Friday morning from midday.
- For Adults we offer one-to-one sessions and sessions for small groups, and also a Rusty Rackets session on a Monday evening, which is very popular, plus a Friday morning session for intermediate/club standard players.
Page 4 of 8 2022 Purley Bury Tennis Club Trustees Report Final
- The Club normally fields men’s, ladies’ and mixed teams in leagues. There have been no friendly matches against other local clubs since the summer of 2019.
- Match practice evenings for the ladies’ teams took place on Wednesday nights and for the men’s teams on Tuesday nights.
- Friday nights were fun nights for Juniors, including coaching, junior events and community sessions.
- MDL Coaching and its team of volunteers continued to develop the Disability tennis sessions for both children and adults. Due to COVID and restrictions on numbers, these were split into children and adult groups and run as 2 x 45-minute sessions. These continued to take place on Friday evenings.
- ‘Super Friday’ continued whereby we managed to fill the courts from 0900hrs to 1930hrs with players of all ages and standards. This included FREE tennis coaching for people aged 50 years and over who were affected by lockdown. The session has grown despite the closures.
- In addition the Club saw a huge rise in the number of parents joining the tennis club to participate and play with their children, and a rise in adults looking to take up the game.
- MDL Coaching saw record numbers in attendance at its Holiday Tennis Camps.
## **7. Competition Programme**
The Club held a Summer tournament for both Adults and Juniors, including a plate competition for adults.
For Juniors the club ran:
- Grade 6 Competitions at the weekend internally and externally
- LTA team tennis and LTA team trophy
- Road to Wimbledon
- Team Challenge Competition in coaching sessions
- Family Cup for parents and children
- Disability Team Challenge Events
- Junior/Senior Events
- Davis Cup-style competitions
Page 5 of 8 2022 Purley Bury Tennis Club Trustees Report Final
## **8. Coaching and Development**
## **Adults**
MDL Coaching offered coaching for adults on Monday nights for Rusty Rackets and on Friday mornings for Club members. In addition, we continued our FREE Over-50s coaching session on Friday lunchtime. These sessions were open to people in the local community.
The funding has now finished but these sessions continue to run on a paid basis and many of the attendees have joined the Club and meet on a regular basis to play tennis.
We have also taken on more coaches to keep up with demand for one-to-one lessons and small groups.
We are hoping to continue introducing more adults to tennis through our Rusty Rackets coaching programme.
## **Juniors**
MDL Coaching offered courses for Juniors between 1600-1900hrs every weekday evening and 0900-1200hrs on Saturday morning during all three terms for each of the following groups:
DEVELOPMENT GROUPS (for mini tennis players and yellow ball players new to the sport or those not looking to compete)
Sessions are for players who play once/twice a week and are keen to improve and learn new tennis skills, have fun and make new tennis friends. These sessions are also suitable for players who are new to the sport. We try to put all players in groups with others of a similar age and ability.
COMPETITION SQUADS (mini tennis players aged 6yrs-10yrs)
Sessions are for players who play at least twice a week - comprising: those attending group sessions or 1:1 sessions; those playing in competitions or who have an interest in competing and representing MDL in matches against other clubs; those playing with parents or friends outside coaching sessions; or those who are above average ability for their age.
Players attending these sessions will be encouraged to enter LTA-sanctioned tournaments.
INVITATION SQUADS (Yellow ball players aged 10yrs-18yrs)
Sessions are for players who have been a part of the MDL programme for many years and are established tennis players. They may play at least twice a week and comprise: those attending group sessions or 1:1 sessions; those playing in competitions or who have an interest in competing and representing MDL in matches against other clubs; those playing with parents or friends outside coaching sessions; or those who are above average ability for their age. They have a keen interest in tennis and a willingness to improve as a player.
Page 6 of 8 2022 Purley Bury Tennis Club Trustees Report Final
In relation to the talent pathway, MDL Coaching ran talent identification sessions to admit players to the MDL Competition and Invitation Squads, but opened its doors to any player keen to play in competitions and represent Team MDL in competitions.
Talented Juniors were invited to Adult club team sessions and match practice as well, to help develop their game.
MDL Coaching’s school programme continues to be strong in the local area. This gives parents an easy way to get their children into tennis. The sessions complement each other and the school programme is an important part of getting new players into tennis.
MDL Coaching ran Holiday Tennis Camps during all school holidays every morning from 0900hrs-1200hrs, incorporating Mini Tennis & Fun, Fun Tennis & Team Games, Matchplay & Team Tennis, and these continued to grow in popularity. This encouraged more youngsters to join the coaching programme and the Club. Teen Tennis took place on Tuesday and Thursday afternoons to allow our older players to socialise away from the younger players.
Our Pay-and-Play Community Tennis sessions on a Friday evening continue to be well received in the local community for both teenagers and the youngest of children, aged 3yrs upwards.
Our free Disability tennis coaching sessions continue every Friday, for junior Disability players and adult Disability players. These are split into separate sessions. This is one of the biggest disability programmes in Surrey and certainly the only programme in the local area for disabled people.
1715-1800hrs – Junior disability
1800-1845hrs – Adult disability
These are run by 2 x LTA coaches and a large group of volunteers/juniors, mainly members of the Tennis Club. These sessions are funded by the Croydon Community Fund and other grant providers.
We run coaching sessions in conjunction with MIND and The Autistic Society, and we are keen to run further sessions with local focus groups. We will continue to engage in activities promoted by the LTA and will work closely with the local authority.
## **9. Financial Review**
## **Financial Position at Year End 2022**
The CIO generated a surplus of £12,965. The investment of £39,500 of Club funds in the new veranda turned this into a deficit of -£24,109.
Revenue from subscriptions grew from £21,641 to £25,895 as we were able to charge for a
Page 7 of 8 2022 Purley Bury Tennis Club Trustees Report Final
full year again.
The Club obtained the following grants:
- £22,803 from Viridor for the improved disabled access from the veranda
PBTC Social Limited generated a surplus of £7,612 compared to £3,521 in 2021, with the return to more normal usage after the lifting of COVID restrictions.
## **10. Reserves**
Overall, the Club had net assets of £65,487 excluding restricted funds of £5,433, of which £40,000 is a sinking fund towards the next renewal of courts and lights. This compares to net assets of £98,318 at the end of 2021, of which £8,762 were restricted funds.
## **11. Structure, Governance and Management**
**11.1** The Charity is constituted as a Charitable Incorporated Organisation (CIO).
**11.2** The Club uses the “Association Model” provided by the Charities Commission as the basis of our written constitution.
**11.3** Trustees are selected in accordance with the constitution.
**11.4** The current Trustees are:
Robbie Watt Chairman John Davey Secretary Sarah Wilson Membership Secretary Mark Love Head of Tennis David Stantiall Treasurer
## **12. Conclusion**
The opportunity to take exercise by playing tennis at our Club has been embraced by the local community. The Club has encouraged this by offering attractive membership packages and seeking ways to increase court usage. As a result, the Club remains in a healthy financial position and has been able to fund the investment in the new veranda whilst maintaining adequate reserves to ensure the future of the Club.
Page 8 of 8 2022 Purley Bury Tennis Club Trustees Report Final
## PURLEY BURY TENNIS CLUB CIO
Balance Sheet As at 31 December 2022
## **Purley Bury Tennis Club CIO.**
## **Final accounts as at 31 December 2022**
Income and expenditure
|
**Purley Bury Tennis Club CIO.**
**Final accounts as at 31 December 2022**
Income and expenditure|
**Purley Bury Tennis Club CIO.**
**Final accounts as at 31 December 2022**
Income and expenditure|
**Purley Bury Tennis Club CIO.**
**Final accounts as at 31 December 2022**
Income and expenditure|
**Purley Bury Tennis Club CIO.**
**Final accounts as at 31 December 2022**
Income and expenditure|
**Purley Bury Tennis Club CIO.**
**Final accounts as at 31 December 2022**
Income and expenditure|
|
|---|---|---|---|---|---|
|**31/12/2022**
**Income:**
Subscriptions
25895.40
Floodlights
6736.00
Sale of balls
251.00
Match fees
875.50
Saturday Singles fees
78.00
Visitor fees
21.00
LTA
Reimbursement
0.00
Bank
Compensation
0.00
Lease cost Reimbursement
0.00
Polling Station
0.00
Licence fee from PBTC Social Ltd
1200.00
Bank Interest
0.00
cash
float
1.05
Other Fund
Raising
Events
793.10
Sub
total
9955.65
dinner dance deposits|**31/12/2021**
Restricted
funds
21641.78
4741.00
116.50
513.00
234.00
81.00
0.00
0.00
0.00
0.00
1100.00
5.00
1396.86
8187.36
2210.78||**Budget 31/12/2022**
Restricted
funds
24000.00
5000.00
120.00
550.00
250.00
100.00
0.00
0.00
0.00
0.00
1200.00
6.00
1500.00
0.00
8726.00
1000.00||**Budget**
**2023**
30000
9000
200
1000
3600
600|
||Restricted
funds||Restricted
funds|||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
||2210.78||1000.00|||
|**Total operating income**
35851.05|2210.78|29829.14|1000.00|32726.00|44400|
|**Donations re Less Abled and Senior Fitness**
**Donation from PBTC Social Ltd**
7162.20
**Donations:**
Clubhouse doors
Clubhouse maintenance
Other
34.78
Other Fund raising
5.82
Total donations
**Grants:**
LED upgrade and Court Refurbishment
Clubhouse refurbishment
22803.00
Covid 19 Support
0.00
table tennis table
**Total grants**||627.44|3512.29
18288.00||5720.00|5454.00||6725|
|---|---|---|---|---|---|---|---|---|
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||7202.80
22803.00|||3512.29
18288.00|||5454.00
0.00|6725
0|
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
|**Total grants and donations**|30005.80|627.44||21800.29|5720.00||5454.00|6725|
||||||||||
|**Total income**|65856.85|2838.22||51629.43|6720.00||38180.00|51125|
|**Expenditure:**
Light and heating
3397.16
Balls, nets etc
2150.69
Rent and rates
7400.00
Waste disposal
1784.99
LTA Team fees
455.00
Cleaning
1260.00
Water
847.20
Telephone & communication broadband
939.73
Insurance
1072.72
PAT testing
0.00
Levy to LTA
0.00
TV licence
159.00
General consumables
250.73
Events
161.00
Print / Post
208.85
Other (tournament boards and defibrillator)
1632.11
Sundry expenses
Fund raising events
Trophies
Less Abled and Senior and fitness tennis
Other purchases Projector
1166.86||3094.82
2160.40
3700.00
1606.14
1020.96
226.37
861.21
968.80
345.00
600.00
159.00
403.17
443.26
129.50
1518.62||4500.00
2500.00
7400.00
2000.00
1100.00
250.00
1000.00
1000.00
350.00
600.00
160.00
450.00
450.00
150.00
700.00
280.00||
|---|---|---|---|---|---|
||||||14300|
||||||2000
7400
2000
500
1380
900
1000
1200
160
350
400
280
100
200
5000|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
||5166.50||4920.00|||
|||||||
|**Total operating expenses**
22886.04|5166.50|17237.25|4920.00|22490.00|37170|
|||||||
|**Operating surplus (**not including grants and donations**)**
12965.01|-
2328.28|12591.89|1800.00|10236.00|7230|
|||||||
|**Total PBTC surplus pre maintenance**|42970.81|-2328.28||34392.18|1800.00||15690.00|13955|
|---|---|---|---|---|---|---|---|---|
|**Maintenance:**
Courts
Nets
LED upgrade and Court Refurbishment
Grounds
75.57
Clubhouse
5151.43
**Building work:**
Clubhouse works
62303.79
Total costs|||146.94
515.10|||200.00
3500.00||1400
60
200
8500|
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||67530.79|||662.04|||3700.00|10160|
|**Total PBTC surplus/ deficit**|-24559.98|-2328.28||33730.14|1800.00||11990.00|3795|
## **Purley Bury Tennis Club CIO**
## **Balance Sheet 31 Dec 2022**
|Unrestricted
Cash at bank
C/A
11897.76
Deposit
40624.87
Cash
7.05
52529.68
Debtors
PBTC Soc
7162.20
PBTC Soc Ln
5346.00
65037.88
0.00
**Net Assets**
Unrestricted
Opening Balance C/A
48972.99
Surplus/ Deficit for current year
-24559.98
Closing balance
24413.01
Provision for improve dep a/c
40581.61
Interest
43.26
Closing balance dep
40624.87
total
65037.88
**Current assets:**
**Liabilities:**
**Represented by:-**|Total funds a
Restricted
5433.22
5433.22
5433.22
0.00
Restricted funds
8761.50
-3328.28
5433.22|s at 31 Dec 2022
Total funds as at 31 Dec 2021
17330.98
48865.15
40624.87
40585.65
7.05
57962.90
89450.8
7162.20
3521.29
5346.00
5346
70471.10
98318.09
0.00
0
70471.10
98318.09
Total
57734.49
22197.34
-27888.26
35539.14
29846.23
57736.48
40624.87
40581.61
70471.10
98318.09|
|---|---|---|
Purley Bury Tennis Club CIO Notes to the Accounts for year ending 31 December 2022
|1. Debtors
PBTC soc
loan
Total|2021
2022
3512
7162.20
5346
5346.00
8858
12508.20|
|---|---|
## 2. Creditors
No creditors outstanding
## 3. Subscriptions
Subscriptions are accounted for on a received basis
|4 Movement in Net Assets|Opening balance|Income|Expenditure|Closing Balance|
|---|---|---|---|---|
||01-Jan-22|||31-Dec-22|
|Provision for improvements and Renovations ( Dep a/c)|40585.65|||40624.87|
|Restricted funds:|||||
|Less Able and Senior Fitness tennis|7761.5|627.44|5166.5|3222.44|
|Dinner Dance ticket purchase.|1000|3800|2589.22|2210.78|
|General reserve- Liquid Assets|48972.99|65856.85|90416.83|24413.01|
||98320.14|70284.29|98172.55|70471.10|
I have prepared these Accounts, based on the books supporting documentation and discussions with Officers of the Club. To the best of my belief, they present an accurate statement of the Income and Expenditure for the year to 31 December 2022 and the Balance Sheet of the Club as at that date.
David Charles Stantiall Treasurer.
## **Independent examiner’s report to the trustees of Purley Bury Tennis Club CIO**
I report to the trustees on my examination of the accounts of the Purley Bury Tennis Club CIO for the year ended 31st December 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Purley Bury Tennis Club CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Purley Bury Tennis Club CIO accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Purley Bury Tennis Club CIO as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and
content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: D. Gregory B. Edwards, MBA B.Comm Address: 28 Higher Drive, Purley, Surrey, CR8 2HE Date: 24 April 2023
Examiners report.
IndEpendentexarn1nES rewttoth*tru5tie5tsf Purfey BuryTenn15ClubaO
Respon$5b51Mesand ba%0f report
f¢rthe PparatIOn olthe 3CCOUllts In accoid?nce with the requirements olihe
rifiesAct 2011 I'the Ad'l.
I report in re5pectof my examination of the Purley BuryTenniS ClubCIO
a¢¢OuDtS ¢èrried out under section 145 of the 2011 Aci and In carrying out my
Commission underseiiion 1451511bloliheAcr.
IndEpendont examlner's statEment
I have completed my emamination. Iconfirm thai no niaterial fflatter5 havE
cometo myattEntion In ionnection withtheexatninationgwing mecauseto
believethat In any mète¢ial respect.
l. accountsng record&were not kept In respectof the Purley BuryTennis
Club CIOaS required bysertitsn 130¢f the Act. Or
2. the accountsdo not accordwith those record&.- or
3. the accountsdo notiomplywith thpapplicablerequirements
conterning the foym and contentolaccounts sei out inthe Charit5
IA¢COuDts and Report&l RegulatlQTr5 2Q08otherthanany requireTnent
that the accounts give è'tlve ènd falrview¥vhich Isnota matter
considered ès part olan Indendfit 2xaminati¢n.
I have cotbterns and have caffle acroS5 nootherfflatter5 Inconnectionwith
enable a proper understandingolihe3tcountsto bp ie4¢hed.
ed.
NJrne'. D.fjTe80ry B. Ed¥vards. MBA 6.comm
AddreSS.- 28Hi8her Dri¥e, PuTleyi Surr6YJ CR82HE
Oate..
Oa3