**.** **Flushing & Mylor Pilot Gig Club CIO Charity Number: 1176127** **Trustees' Annual Report and Financial Statements for the Period 1[st] July 2022 to 30th June 2023** July 2023 This page is left blank intentionally **Reference & Administration Details** ## **Charity name: Flushing & Mylor Pilot Gig Club CIO (FMPGC)** Other names charity is known by: Charity number: **1176127** Charity's operating address: The Gig Shed, Trefusis Road, Flushing, Falmouth Cornwall Postcode TR11 5UB ## **Names of the Charity Trustees who Manage the Charity** - _**Trustee Name Office** (if any)_ - 1: Dave Matthews Chair 2: Chris Cotton Secretary 3: Margaret Patricia Styles Treasurer 4. Bev Jelbart Elected Trustee 5, Heather Ashworth Membership Secretary 6: Joe Cross Administration 7: Geoff Jenkins Elected Trustee ## **Names & Addresses of Advisors** _**Name Address & Postcode**_ Bank: Lloyds Bank High St, Moreton-in-Marsh GL56 0AY **Structure, Governance & Management** ## **Description of the Charity's Trusts** **Type of Governing Document:** Constitution **How the Charity is** Charitable Incorporated Organisation **Constituted:** **Trustee Selection Methods:** Nominations are invited, and candidates are briefed using Charity Commission Guidance. Voting is by open process with members at the AGM. ## **Objectives & Activities** ## **Summary of the Objects of the Charity as set out in its Governing Document** To promote community participation in healthy recreation by providing facilities for the participation in pilot gig rowing. (" **facilities** " means land, buildings, equipment and organising sporting activities); ## **Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects** Operation of the club, and management of the assets of FMPGC for the promotion of pilot gig rowing. ## **Additional Details of Objectives & Activities** Recruit and train new members Provide opportunities for those with limited ability through our Rowability Scheme ## **Achievements & Performance** ## **Statutory Declaration** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. ## **Chairman’s Report to the Membership** To all of my fellow club members and anyone associated with Flushing & Mylor Pilot Gig Club. Thank you for a great second year during what is now my second term as your Chair. Happy to continue for another year if you would like me to but then we really must find someone else to take over the helm, perhaps from our younger ranks! With the pandemic now firmly behind us your club has enjoyed a superb twelve months with the membership reaching 150 for the first time in its history just before the end of our club year in June. The new period has seen many rejoin in the last two months but this all time high has led to a decision to potentially cap the club membership total at around 150 should it reach it again. This is deemed necessary in order to continue providing a positive experience for all levels. Everything depends on volunteers giving their time from helping beginners learn to row, experienced crews develop further and a huge amount of kit to be maintained, safe and fit for purpose. Hence there is a point where numbers start to become a concern, not to mention the pressure on Flushing itself as we all descend on Kiln Quay to take to the water. There is already a waiting list for some wishing to join and learn to row but this is subject to an acceptable pathway being available with our relevant coxes and coaches. My current Board is nothing less than superb, bringing with them an amazing and diverse set of skills and enthusiasm to keep your club functioning well. Chris Cotton, our club secretary is exceptional, with a degree of professionalism that is second to none. Pat Styles has been our reliable, diligent and efficient Treasurer for several years and is now preparing to hand over the position at some point in the year ahead. She received the Chairman’s Shield award in 2023 for her services to FMPGC. Heather Ashworth has streamlined the membership secretary role which now functions very efficiently and effectively. Bev Jelbart stepped up to add her strengths to the group and has not only injected some very useful opinion and discussion to every Board meeting but is also taking on the role of club kit maintenance in the boathouse as well as organising many of the crew rowing sessions and other necessary actions on a weekly basis. Joe Cross who, since joining us has bought a new level of expertise in our digital and tech management. His attention to detail is superlative which many of you will have noticed when consulting documents within our new online portal which replaced the old website. My final Board member is Geoff Jenkins. He has been a stalwart for nearly 5 years, my Vice Chair and Chief Bosun heading up an excellent team to share the maintenance in more recent years. Geoff has served your club over and above during this time and is now stepping down for some much needed rest and recuperation. Needless to say these are big boots to fill and I personally thank him for his outstanding contribution to FMPGC. Your Board deserve a huge thank you and much appreciation for their services but in addition there are a number of members who volunteer their time to get things done. I won’t try to name you all here but you know who you are and how valuable your help is to our club. Thank you. Every club faces challenges and it’s how we embrace them that ultimately make us what we are. Since the pandemic we have bounced back to be an even stronger and more diverse membership than ever before, welcoming many new faces among our ranks. Stability and continuity however is not to be taken for granted these days with lifestyles and work pressures creating their own obstacles when organising crews. Social and leisure rowers occupy much of the weekday time slots providing fabulous opportunities to get on the water, exercise and meet up with others. Race crews tend to dominate the Summer evenings and weekend sessions outside of working hours although there is often a wonderful mix of all levels taking to the water when the weather is kind. Ultimately we are a united club where everyone matters so mutual respect for each other’s needs is what we should be striving for all of the time. We have a charity status and to this end we are also a community asset providing a precious resource for our area. Our close, neighbourly association with Flushing Sailing Club continues to be highly valued with FMPGC Club Nights well attended allowing us to meet other members and forge new friendships off the water. I look forward to more of these throughout the year and especially through the darker Winter months when we don’t see so much of each other on the water. These club gatherings are very important and I would like to see more of them in the months ahead. Fancy putting on an event to raise a few pounds for our coffers, let me know! Having already mentioned Geoff, the club Bosun I would just like to clarify that since this time last year we implemented a somewhat new approach, dividing the role in to smaller sections each with a lead and deputy assigned to take care of them. It has worked in principle but as always the onus has fallen on a select few to complete most of the tasks. This, to some degree, is inevitable because much of it requires specific skills, however, we can do better with even more determination and perhaps better communications when tasks require a workforce. Please try to respond to calls for help as and when they occur, even it means offering alternative times and dates that work around your individual lifestyle. For example Pinnacle is in need of a facelift! Sanding and painting to keep her timbers dry and sound not to mention looking pretty! Serafina is also working very hard as she satisfies your hunger to get on the water. You will notice the gigs getting heavier as they absorb more and more water without a break and some attention. We must guard against this overuse and potential neglect. We have just had all of our gigs inspected by a professional and a report is forthcoming. This will enable us to construct a plan of action over the Winter months. As a Board we understand the need and desire to purchase new oars and ultimately a new gig. The latter of which I have had on my agenda for several months now but our first responsibility has been to ensure that our finances are in good shape and our operational costs are covered, guarding against rising costs almost everywhere in a challenging economic climate. This year’s membership fees have been increased to reflect this but the annual amount still represents very good value for money compared to many other sporting activities. Following much debate and opinion on their specification we ordered a new set of oars for the mens squad a few months ago. These are being made by Suttons and are due to be delivered very soon. Oar making is not an exact science so fingers crossed they inject an extra gear in to our mens crews! A new gig is very much on our wish list but some serious fundraising needs to become a regular event before placing an order. As a club we have not been active enough in this area and complacency has set in, so a cultural change is required to address this. Get thinking folks! Let us know some ideas for fundraising events and people to run them. The club will support and work together where possible. An ideal scenario would be to replace our kit every few years with new so that all of our members benefit from accessing the better equipment as it rotates through the membership. Many, in our current club have enjoyed access to traditional wooden gigs since they joined which is superb, however, it has not always been that way. Our plastic gigs used to be prioritised for social excursions and training sessions with much more protection afforded to the wooden fleet. Naturally they stayed better and lighter for longer. In more recent years it has been agreed that most members should, at some point, enjoy rowing the real thing but the demands are there for all to witness with heavier gigs and more maintenance pressures. It is and always will be a balancing act that occasionally gets out of kilter. New kit at regular intervals will keep the race crews motivated and hopefully attract other talented gig rowers to join FMPGC so that we remain competitive at all levels. I would like to think that we all, social, race orientated or otherwise wish to see our crews succeed in future events and fly the flag for our villages throughout the region and on the world stage. The annual focus on The Scillies World Championships always ignites its own brand of motivation and determination among our rowers. This year, once again a large number of our club made the trip across to the islands to compete against the largest number of gigs anywhere in the world. Last year in 2022 our Ladies Vets bought home the bronze medal, this year 2023 our top crews finished with respectable results in or around the top 20 but failed to make that final which would guarantee the all important second gig the following year, 2024. This of course allows more members to enjoy this opportunity as the number of entries is now capped with clubs allocated one gig only unless you increase that allocation on merit. So making the final heat of 12 in a respective category has become even more important. Since returning from the event in May I have campaigned for a second gig to be awarded to us. Fortunately we have been given that second boat for 2024 which means that more crews can train over Winter with that goal and motivation in mind. As I may have mentioned before we have a broad demographic in our membership from twenty somethings to seventy somethings and more! Long may it last and I sincerely hope the super veterans don’t stop inspiring the rest of the club. I applaud you. I would like everyone to acknowledge the importance of every other member who makes up FMPGC. I want you all to be proud of our club and to respect those that are trying their best to run it for you. Not just your Board but the individuals that chase and organise crews every week, the cleaners, the fixers, the helpers and the motivators. We don’t always get it right and things do go wrong or things don’t work or dates get missed but we do our best. New technologies and skills are helping to streamline things such as the addition of EasyTeams, our sign up system which everyone has now embraced. The tried and trusted What’s App groups continue to provide an extra layer to that but sometimes you just can’t beat good old fashioned face to face communication to keep us all on the same page or at least understanding why sometimes our opinions (emails and texts) perhaps don’t quite align! Patience and respect go a long way to making a happy club and a fantastic place to get your exercise as well as a place to socialise with friends and work out with crew mates. We have an incredible community asset based in a location second to none and we must always appreciate that. We don’t all live in Flushing but don’t forget that Flushing accepts us and shares its beautiful beach and waters with us. Everyone matters if everyone cares. Nuff said! ## **Dave.** Dave Matthews, Chair FMPGC. August 2023. ## **Financial Review** ## **Brief Statement of the Charity's Policy on Reserves** The charity does not formally hold any reserves, however £17,000 (plus interest) is held in a separate deposit account for unspecified capital/emergency purposes. ## **Details of Any Funds Materially in Deficit** The charity is not materially in deficit. **Statutory Notes to the Accounts** ## **Particulars of Any Outstanding Guarantee Given by the CIO** There are no matters outstanding relating to FMPGC ## **Particulars of Any Outstanding Debt** _ie:_ money which is owed by the CIO at the date of the statement of assets and liabilities and which is secured by an express charge on any of the assets of the CIO; ( _eg:_ it has taken out a bank loan which is secured by a mortgage on the CIO’s property). There is no money owed by FMPGC. Pinnacle is owned by marine shares, held in trust for the benefit of members. Penarrow was bought using donations and loaned to the club. Both gigs are insured and maintained by FMPGC. The Club holds the loan value of donations as a matter of prudence, but this is not expected to be repaid. Details of “Marine Shares” to be discussed further **Declaration** **The Trustees declare that they have approved the Trustees' Report above.** Signed on behalf of the Charity's Trustees **Signature(s): Full Name(s):** Dave Matthews Pat Styles **Position(s):** Chair Treasurer **Date:** 3/08/2022 3/08/2022 **Flushing and Mylor Pilot Gig Club CIO Charity Number 1176127** **Treasurer’s Report for the Period 1[st] July 2022 ending 30th June 2023** ## **Flushing and Mylor Pilot Gig Club** Receipts and payments for the period 1[st] July 2022 to 30[th] June 2023 ## **2022-2023** ||**2022-2023**|| |---|---|---| |**Receipts**|**£**|| |Membership|14,878.00|(7,234.00 – forward payment| |||1,400.00 FXU Student payment)| |Events|1,630.00|| |Grants & Donations|500.00|| |Gifts and Defibrillator|1,370.40|| |Studio Universe refund
|387.44|| |Boat Sale/oar|700.00|| ||1**9,465.84**|| |**Expenditure**||| |Event Costs|(3,196.63)|| |Subscriptions|(670.00)|| |Boats Maintenance|(454.83)|| |Buildings Maintenance
|(1,567.76)|| |Rent|(650.00)|| |Water|(131.33)|| |Electricity|(272.58)|| |Boat& Building Insurance
|(3,269.76)|| |Miscellaneous /Defib Costs|(1825.36)|| |Cleaning Costs
|(125.06)|| |Trailers & Trolleys|(3,417.13)|| |Kit and Consumables|(1,686.85)|| |Safety|(345.00)|| |Tools and Equipment|(66.24)|| |Oars|(1,696.64)|| |Miscellaneous /Administration Costs|(723.45)|| |Training Costs|(160.00)|| ||**(20,258.94) **|| |**Gross Surplus/(Deficit)**|**(793.10)**|| **Notes** The membership subscriptions for 2023-2024 will appear in both accounting years 2022-2023 and 2023-2024 …….thus £7,644.00 is for membership year 2022-2023 this accounting period and £7,234.00 is for 2023-2024 this new membership year _1_ ## **Flushing & Mylor Pilot Gig Club Statement of Assets and Liabilities Period ending 30 June 2023** |£
**Assets (approx –**
**insurance)**
Buildings
48,000
Gigs
60,000
Gig Oars
20,000
Trailers
10,500
Other Equipment
5,000
Bank Balances at 30th
June 2023
17,225.87
30-95-75 34922268
15,434.99
30-95-75 24794968
Total assets
**Liabilities**
Loans in respect of
Penarrow (as 2018
formation of CIO)|£| |---|---| ||£143,500
32,660.86| ||**176,160.86**| ||| ||4,933| _2_ ## Additional notes Given that our turnover remains less than £25,000 we do not need to have these accounts independently examined. ## **1. Commentary relating to the Receipts and Payments Account for the period ending** ## **2023** ## **Income** Event income Pre booking of Camp sites for club. The Grant was from the Parish Council. Defibrillator part funded by donations on Just Giving ## **Expenditure** These have been further categorised this year to help with budgets Events cost include charges relating to Scillies entry towing fees and race fees. Rental costs include Goonreve storage and Trefusis shed area rental. Repair costs are high with significant repairs to trollies wheels etc and Trailers. There have also been significant repairs to Shed and surrounds. Equipment purchases of new cushions and radios and safety equipment has been necessary this year. Water and Electricity show increase but not expected to rise in next accounting year Insurance is relatively unchanged ## 2. **Commentary relating to the Statement of Assets and Liabilities** The valuation of the assets is presented at their _insured value_ The loan of £4,933 is in respect of the generous action of members in 2010 who loaned the club funds to be able to purchase Penarrow. The Committee understands that those who contributed do not expect the ‘loan’ to be repaid, and as such it was a donation at the time. The club has recognised the loan over recent accounts though this needs confirmation going forwards. _3_