Trustees’ Annual Report for the period
From 6th April 2023 Period start date To 5th April 2024 Period end date
Charity name: Clapham Writers
Charity registration number: 1176123
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of the arts, culture and heritage and the advancement of education in literature, writing and associated arts for the public benefit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Organisation and delivery of the annual Clapham Book Festival, plus associated activities e.g. design and production of the Clapham Literary Trail, a self-guided walk around Clapham based upon the homes of famous writers who have lived and worked there. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have considered the Charities Commission guidance on public benefit in formulating the programme of events for the period. The Trustees and Management Board meet regularly to determine the programme of events and organise delivery of the Book Festival. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Clapham Book Festival is organised and run entirely by volunteers. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Clapham Book Festival 2023 took place successfully in October ’23 with three live author events on 12thOctober and a literary walk. All costs were covered. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | The 2023 Clapham Book Festival delivered live author events, plus a literary walk. |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Solvent |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To cover minor unexpected expense and as seed corn funding for the next year's Festival. |
| Amount of reserves held | Para 1.22 | Minimal < one year's event income |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/a |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Box office receipts. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Attendee numbers were still lower than desired, lower than pre-COVID. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Partner and sponsor agreements confirmed each year in advance, usually c6 months ahead of the event. |
| Other |
Reference and Administrative details
| Charity name | Clapham Writers |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1176123 |
| Charity’s principal address | 105 Abbeville Road, Clapham, London SW4 9JL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Julie Anderson | Chair | |||
| Elizabeth Buchan | Trustee | |||
| Penelope McNeile | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Julie Anderson | ||
Chair of Trustees |
||
| 30/11/2024 | ||
| 30/11/2024 |
| Charity Name | No (if any) | |
|---|---|---|
| Receipts andpayments accounts | ||
| For the period from |
06/04/2023 Period start date |
05/04/2024 Period end date To |
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - - - - - - - - 2,828 - - - 2,828 - - - - - - - - - 2,781 - - - 2,781 47 - - 47 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ - - - - - - - - 2,828 - - - 2,828 - - - - - - - - - 2,781 - - - 2,781 47 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| - | - - - - - - - - - |
- - - - - - - - |
|||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Sub total(Gross income for AR) |
2,828 | 2,848 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - - - |
- | |||
| - | |||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | 2,848 | ||||
| - | - - - - - - - - - - |
- - - - - - - - - |
|||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| **Sub total ** | 2,781 | 2,114 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - - - |
||||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | 2,114 | ||||
| 47 | - | - | 734 | ||
| - | - | - - |
- - |
- - |
|
| - | - | ||||
| 47 | - | - | 47 | 734 |
CCXX R1 accounts (SS)
02/12/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - 3,731 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Julie Anderson |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Julie Anderson | 30/11/2024 | ||
CCXX R2 accounts (SS)
02/12/2024
2