Trustees’ Annual Report for the period
From 6th April 2022 Period start date To 5th April 2023 Period end date
Charity name: Clapham Writers
Charity registration number: 1176123
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of the arts, culture and heritage and the advancement of education in literature, writing and associated arts for the public benefit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Organisation and delivery of the annual Clapham Book Festival, plus associated activities e.g. design and production of the Clapham Literary Trail and the Clapham Children's Book Trail, self-guided walks around Clapham based upon the homes of famous writers who have lived and worked there. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have considered the Charities Commission guidance on public benefit in formulating the programme of events for the period. The Trustees and Management Board meet regularly to determine the programme of events and organise delivery of the Book Festival. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Clapham Book Festival is organised and run entirely by volunteers. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Clapham Book Festival 2022 took place successfully in October ’22 with three live author events on 15thOctober and two literary walks followed by two online events later in October and November. All costs were covered. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
The 2022 Clapham Book Festival delivered live author and online events, plus two literary walks. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Solvent |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To cover minor unexpected expense and as seed corn funding for the next year's Festival. |
| Amount of reserves held | Para 1.22 | Minimal<one year's event income |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/a |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The usual activities which allow the raising of funds e.g. book sales at local fetes, coffee mornings etc. did not take place because of the death of Queen Elizabeth II, mourning and funeral. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Attendee numbers were still lower than pre- COVID, but increased on the previous year. Not lower than projected. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Partner and sponsor agreements confirmed each year in advance, usually c6 months ahead of the event. |
| Other |
Reference and Administrative details
| Charity name | Clapham Writers |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1176123 |
| Charity’s principal address | 105 Abbeville Road, Clapham, London SW4 9JL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Julie Anderson | Chair | |||
| Elizabeth Buchan | Trustee | |||
| Penelope McNeile | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/a held in this capacity
Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Julie Anderson
Position (eg Secretary, Chair of Trustees Chair, etc)
Date
25/05/2024
| Charity Name |
Charity Name |
Charity Name |
No (if any) | CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 4/6/2022 |
To | Period end date 4/5/2023 |
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| Section A Receipts and payments | |||||
| A1 Receipts - - - - - - - - 2,848 - - Sub total - Total receipts 2,848 A3 Payments - - - - - - - - - Sub total 2,114 - - Sub total - Total payments 2,114 Net of receipts/(payments) 734 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 734 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ - - - - - - - - 2,848 - - - 2,848 - - - - - - - - - 2,114 - - - 2,114 734 - - 734 |
Last year to the nearest £ |
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| - | 2,848 | 1,698 | |||
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| - | 2,848 | 1,698 | |||
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| - | 2,114 | 1,638 | |||
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| - | 2,114 | 1,638 | |||
| - | - | 734 | 60 | ||
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| - | - | - | - | ||
| - | - | 734 | 60 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Moens sponsorship not paid Details Details Details Payment for IT Signature #VALUE! Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ - - - - - - 3,690 - Agreement Error OK to nearest £ to nearest £ 200 - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - 68 - - - - - Print Name Julie Anderson Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| #VALUE! | Julie Anderson | 5/25/2024 | |