GARTMORE RIDING SCHOOL
Hall Lane, Hammerwich, Burntwood, Staffordshire WS7 0JT. 01543 686 117 / 07398 45248 gartmoreridingschool@googlemail.com
Minutes of the Trustee Extraordinary Meeting held on Monday, 18[th] May 2026, 6.00 for 6.30p.m
MINUTES
- PRESENT: Tracy Francis James Francis Carolyn Sugg Tracey Rhodes Sarah Spiers
Frances Lynch-Smith
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APOLOGIES: None received
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MINUTES OF THE LAST MEETING: the minutes were agreed and signed.
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MATTERS ARISING FROM THE MINUTES: Item 7:
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i. Thank you letter has gone for the new poles
ii. The new wet/dry vacuum is in use
iii. £611.35 was raised in memory of a volunteer; a horse charter poster has been dedicated to her at a cost of £183 and there is £427 remaining. Her family has been invited to a dedication on June 5th
5. CHARITY COMMISSION REPORT & TRUSTEES
- a. i. Trustees Annual Checklists circulated and completed
ii.We need an identity board for Safeguarding Leads: Robert Francis, (L3) & Sarah Roper (Dip) iii.Data Protection: papers with confidential information are kept for agreed time and then destroyed or returned to the participant
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b. Policies and guidelines have been circulated electronically
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c. The Financial Report needs to be out on the Charity Commission website
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d. We need a Chairperson’s Report for the Charity Commission website; an example was circulated; TF to complete
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e. The GRS website needs updating:
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i. RF has suggested an update to the ‘Objectives’ section which was circulated and read
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ii. We need to investigate possibly claiming Gift Aid from donations (FLS)
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A Member of the Riding for the Disabled Association Incorporating Carriage Driving Registered Company No: 5010395 Registered Charity Number 244108 President: HRH The Princess Royal KG KT GCVO QSO
- iii. Our trainee coaches continue to be trained, for example Medical Module on May 10[th] . - iv. All names and addresses of Trustees to be sent to the Charity Commission – FLS - v. Structure, Governance and Management document for the Charity Commission to be uploaded to the website – JF to check it - vi. Conflict of Interest forms to be completed and kept internally; TF to circulate electronically or in hard copies depending on preference-
f. i. Tracy Francis was elected Chair
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Proposed: TR, seconded: CS
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ii. Tracey Rhodes was elected Treasurer
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Proposed: TF, seconded: SS
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iii Frances Lynch-Smith was agreed as non-Trustee Secretary Proposed: TR, seconded JF
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g. Trustee signatures need updating with NatWest
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CORRESPONDENCE: (including electronic correspondence)
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i. FLS told the meeting about the session arranged with local ‘dementia carers’ group;
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ii. FLS informed the meeting that she has contacted a veterans group, a visit is in the process of being set up in the next few weeks.
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7. FINANCIAL REPORT:
The Financial Report had prepared by Accountant it was circulated and approved: Proposed TR, seconded: JF
8. CALENDAR 2026
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a. Barn Dance
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i. Decision to be made as to whether it will go ahead by end of May. Current barn dance venue closed down, all trustees to look for new venue
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b. Fundraising dates to be decide, suggestions below:
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c. Bag Pack - TF to check details with Tesco
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d. Foyer Collection – TF to check details with Tesco
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e. Token Collection - TF to check details with Tesco
9. A.O.B.
New build:
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a. Canopy to be put in place on Thursday, 21[st] May ‘26
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b. Funding has arrived from Lichfield
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c. Advice has been sought about the flooring
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d. Thought is being given to creating a second path to make easier to access
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e. The cess pit is under way
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DATE OF NEXT MEETING: 6.00 for 6.30, 12[th] October 2026
The meeting closed at 8.10pm
Chair: _________
Date: ____
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RIDING FOR THE DISABLED
GARTMORE RIDING SCHOOL UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 JULY 2025
DORAM & CO
ACCOUNTANTS
3 FRIARY VIEW SANDFORD STREET LICHFIELD STAFFS WS13 6QX
RIDING FOR THE DISABLED GARTMORE RIDING SCHOOL
PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDED 31 JULY 2025
| 2025 | 2024 | |||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| Turnover | ||||||
| Grants from County Council | 3,006 | 2,096 | ||||
| Raffles & Donations | 480 | 330 | ||||
| Gants from Organisations | 6,000 | 4,100 | ||||
| Donations from other Charites | - | 650 | ||||
| Income Banks | - | 970 | ||||
| –––––– | –––––– | |||||
| 9,486 | 8,146 | |||||
| Overhead expenses | ||||||
| GRS - funding | - | 6,490 | ||||
| DBS Checks | 12 | - | ||||
| travel costs | 190 | 270 | ||||
| R.D.A Subscriptions | 713 | 369 | ||||
| Courses & Training | 4,114 | 1,664 | ||||
| Lift & Heating | - | 635 | ||||
| Equipment | 1,522 | 499 | ||||
| Rosettes & Clothing | 395 | 863 | ||||
| Miscellaneous | 20 | 240 | ||||
| Repairs and renewals | - | 383 | ||||
| Light and heat | 795 | 61 | ||||
| Insurance | 788 | 481 | ||||
| Feed, Farrier & Vet | 2,784 | 1,572 | ||||
| Printing & Stationery | - | 496 | ||||
| –––––– | –––––– | |||||
| 11,333 | 14,023 | |||||
| –––––– | –––––– | |||||
| Net loss for the year | £(1,847) | £(5,877) | ||||
| –––––– | –––––– |
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RIDING FOR THE DISABLED
GARTMORE RIDING SCHOOL
BALANCE SHEET AS AT 31 JULY 2025
| 2025 £ Current assets Bank Accounts 6,630 Cash Accounts 23 –––––– 6,653 –––––– Net current assets Total assets less liabilities Represented by: Capital Account Balance as at 1 August 2024 Net loss for the year Balance as at 31 July 2025 Read & approved 6 November 2025 |
2024 £ £ 8,475 25 –––––– 8,500 –––––– 6,653 –––––– £ 6,653 –––––– 8,500 (1,847) –––––– £ 6,653 –––––– |
£ 8,500 –––––– £ 8,500 –––––– 14,377 (5,877) –––––– £ 8,500 –––––– |
|---|---|---|
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Riding for the Disabled
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