# Wolverhampton City of Sanctuary Trustees’ Annual Report
Year ended 31[st] December 2021 Registered Charity Number 1176101
**Registered Office Address** 16 Temple Street Wolverhampton WV2 4AN
## **Names of trustees who manage the charity**
Alan Marriott Served for entire period Gillian Kelly Served for entire period Kosmas Wittwer Resigned as Trustee December 2021 Erik Pearse Served for entire period Khady Noufe Served for entire period George Reiss Served for entire period Jojofana Mengue Owona Served for entire period Geoff Gooding Served for entire period Florence Pelamie Served for entire period Margaret Marriott Served for entire period
The Board of Trustees are responsible for appointing additional trustees
## **Officers**
Chair Alan Marriott Vice-Chair Gillian Kelly Secretary Kosmas Wittwer (resigned Dec. 2021) Treasurer Erik Pearse (resigned as Treasurer June 2021)
N.B. Margaret Marriott undertook Treasurer’s duties, on an interim basis, from June 2021. She stood down in February 2022, when there was a change of Chair and Financial arrangements.
## **Type of Governing Document**
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Constitution dated 5[th] December 2017 The Charity is constituted as a CIO
## **Summary of the objects of the charity**
- a. The advancement of the education of the public in general about the issues relating to refugees and those seeking asylum.
- b. The advancement of the education and training of those seeking asylum and those granted leave to remain or refugee status and their dependants in need thereof so as to advance them in life and assist them to adapt within a new community.
- c. The promotion of equality and diversity for the public benefit by promoting activities to foster understanding between people from diverse backgrounds.
- d. The promotion of social inclusion for the public benefit among people who are refugees and asylum seekers who are socially excluded on the grounds of their social and economic position, by providing and/or co-ordinating services and facilities to advance them in life and assist them to adapt within a new community.
- e. The prevention and relief of poverty amongst asylum seekers and refugees.
- f. The provision of accommodation for asylum seekers and refugees who are homeless or threatened with homelessness.
## **Summary of main activities and performance for the public benefit**
We started 2021 in another period of lockdown and ended the year beginning to plan for the return of the Wednesday Drop-In sessions. Covid has therefore still continued to have an impact upon the type of activities we have been able to offer but we have had an increasing number of opportunities to meet face-to-face, usually outside. The year ended with the wedding of two Trustees, Florence Pelamie and Geoff Gooding, which gave everyone the opportunity for shared celebration and thanks.
During the year several longstanding members of our community obtained their Leave to Remain. They have all become active volunteers, supporting others on similar journeys; their experience is invaluable.
_The WhatsApp group_ continued to be cornerstone of our communication with each other and numbers in the region of 130 members. It is used to publicise events, advertise available donated items and simply for keeping in touch and supporting each other.
_Practical and financial support_ has been provided by way of:
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- Phone top-ups as a means of maintaining support networks disrupted by Covid
- Tablets for children to support home learning
- Donations which are now managed via the WhatsApp group. These are coordinated by a very efficient volunteer, who took over this task when the existing organiser obtained her Leave to Remain and had to move out of her existing accommodation
- Christmas gift vouchers were part-funded by a Crowd-funded appeal and were delivered by hand to most members of our community
As the weather improved and Covid regulations eased a range of _social activities_ were organised, including:
- Park walks
- Outdoor art sessions
- Developing the allotment project
- A variety of trips to the countryside (to Bishop’s Castle, Ironbridge, Wildside Activity Centre)
_Kenny’s Fund_ continued to support asylum seekers facing destitution and others experiencing extreme economic hardship. The Terms of Reference of the committee have been revised this year in light of experience and the evolving nature of the problems being experienced by asylum seekers and refugees.
19 individuals were referred to the committee. Of these, 7 received shortterm (maximum 6 weeks) or one-off payments. These payments are usually designed to bridge a gap until such time as individuals are receiving money from elsewhere or to offset the imminent risk of eviction. KF Committee members would usually maintain contact with them as problems are resolved. At least 3 other people have moved out of the area but keep in touch with Committee members for continuing
emotional/moral support. Another smaller group (3) have been introduced to Kenny’s Fund via volunteers or Committee Members and, after an assessment, we have been able to access support for them through our partner groups (e.g. Elias Mattu Foundation, Hope into Action Black Country, Hope Projects, Good Shepherd and Wolverhampton Quakers).
Regarding longer term assistance, 2 people have been, and continue to be, supported in their journey through the asylum process. This assistance has included both practical and emotional support with a partner organisation and also significant help in finding and funding better quality and more effective legal representation. The outcome for one of these beneficiaries has been positive, the other case continues its progress through the system. In both cases, the person has been in regular contact with a Committee Member who monitors the situation and reports back regularly to KF meetings.
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Finally, we have recently given financial support to 3 members of our community (2 families and 1 single person) who had been granted Leave to Remain and, consequently found themselves without funds until they had successfully applied for Universal Credit. It seems likely that this could be a more frequent need in the future as more of our community succeed in their asylum applications.
During the year KF has issued grants totalling £4399.55.
## _Schools of Sanctuary_
There are now a total of eight such schools in Wolverhampton. Many more schools are interested.
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We have continued to build _productive partnerships_ with several organisations, including:
- The Church of St. Chad and St. Mark
- Quaker meetings in Wolverhampton, Clun Valley and Telford
- Wildside Activity Centre
Finally, we need to celebrate our growing _team of creative volunteers_ . Their talent and enthusiasm helped sustain the activities through and beyond COVID and will be the foundation of the range of services we can offer as our weekly Wednesday Drop-In takes off again.
## **Finances**
Our unrestricted reserves at the year end (£18,585) remained substantially the same as at the previous year end (£17,929) and a deficit budget for 2022 was agreed.
## **Policy on Reserves**
Although it is not currently an issue, given our financial position. the trustees’ Policy is to maintain unrestricted reserves amounting to between 6 and 12 months’ total expenditure in the previous year.
We have also set up a Finance sub-committee to help oversee budgetary decisions, in the current absence of a Treasurer. The routine financial administrative role has been undertaken by Margaret Marriott.
Gill Kelly Chair
Date 29[th] . August 2022
5
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Wolverhampton City of Sanctuary**||**1176101**|||
|**Receipts and payments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
01/01/2021|Period end date
**To**
31/12/2021|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||**Last year**
**to the nearest £**
**12,440**
**-**
**10,240**
**4,990**
**494**
**1,011**
**1,751**
**-**
**30,926**
**-**
**-**
**30,926**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**20,621**
**-**
**20,621**
**10,305**
**-**
**26,569**|
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**5,008**
**-**
**-**
**1,080**
**-**
**100**
**6,188**
**-**
**-**
**-**
**6,188**
**-**
**2,910**
**-**
**-**
**-**
**539**
**352**
**-**
**-**
**-**
**3,801**
**-**
**-**
**-**
**3,801**
**2,387**
**-**
**-**
**18,585**|**Restricted**
**funds**
**to the nearest £**
**5,633**
**3,320**
**3,645**
**-**
**212**
**119**
**-**
**12,929**
**-**
**-**
**-**
**12,929**
**4,137**
**-**
**4,216**
**5,090**
**1,080**
**-**
**381**
**304**
**-**
**860**
**16,069**
**-**
**-**
**-**
**16,069**
**- 3,140**
**-**
**-**
**7,277**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**5,633**
**3,320**
**3,645**
**1,080**
**212**
**119**
**100**
**19,117**
**-**
**-**
**-**
**19,117**
**4,137**
**2,910**
**4,216**
**5,090**
**1,080**
**539**
**352**
**381**
**304**
**-**
**860**
**19,870**
**-**
**-**
**-**
**19,870**
**- 753**|||
|Donations(General use)|**5,008**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||
|Donations(Kenny's)Fund|**-**|||**5,633**|||
|Grants(Cooking/NLCF)|**-**|||**3,320**|||
|Justgiving/CAF for Xmasgifts||||**3,645**|||
|Gift Aid|**1,080**|||**1,080**|||
|Publication sales||||**212**|||
|Sponsored run 2020/phones 2021|**-**|||**119**|||
|Compensation|**100**|||**100**|||
|**_Sub total_**_(Gross income for_
_AR)_|
**6,188**|||**19,117**|||
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|**Nil**|**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_**|**-**|||**-**|||
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**19,117**|||
||||||||
|
IT devices & Internet connections|**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,137**|||
|Mobile Phone top-ups|**2,910**|||**2,910**|||
|Destitution payments/grants to sanctuary
seekers|**-**|||**4,216**|||
|Gift Vouchers and outings for sanctuary
seekers|**-**|||**5,090**|||
|Professional fees|**-**|||**1,080**|||
|Organisational Governance/
Insurance/Sundries/|**539**|||**539**|||
|Publication costs|**352**|||**352**|||
|Sanctuaryseeker travel|**-**|||**381**|||
|Allotmentproject||||**304**|||
|Volunteer expenses|**-**|||**-**|||
|School shoes/uniforms|**-**|||**860**|||
|**_Sub total_ **|**3,801**|||**19,870**|||
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**|||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**19,870**|||
||||||||
||**2,387**|**- 3,140**|**-**|**- 753**||**10,305**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**-**|**-**||**-**||**26,569**|
||**18,585**|**7,277**||**25,862**|||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|**Details**
**_Total cash funds_**
Music, Cooking & Allotment, Destitution
~~Funds~~
Bank Account
Petty cash
1|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**7,277**
**-**
**-**
**7,277**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
03/04/2022|
|---|---|---|---|---|
|||**-**
**18,530**
**55**|**7,277**|**-**|
||||**-**|**-**|
||||**-**|**-**|
|||**18,585**|**7,277**|**-**
03/04/20|
CCXX R1 accounts (SS)
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Nil
(agree balances with receipts and payments
account(s))
Nil
**Details**
**Details**
Laptop and printer
Glassware and crockery
**Details**
Nil
Signature|OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
general
**-**
general
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|OK|
|---|---|---|---|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
03/04/2022
2