## **Trustees' Annual Report for the period**
Period start date Period end date 01 07 2022 30 06 2023
**From**
**To**
## Section A Reference and administration details
**Charity name** GILLINGHAM, MERE & SHAFTESBURY LIONS CLUB
**Other names charity is known by Registered charity number (if any)** 1176099
GMS LIONS
**Charity's principal address** 27 Briar Close
Gillingham Dorset **Postcode SP8 4SS**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||David Taylor|President|||
||Janet Davies|Secretary|||
||Paul Smith|Treasurer|||
||Denise Stenner||||
||Brian Anderson||||
||Janet Godden||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
- Type of governing document (eg. trust deed, constitution)
How the charity is constituted
CIO Association Constitution
Trust
- (eg. trust, association, company)
Volunteer vetting and voting (election) Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Club Policies:
The Club has written policies covering a number of topics and these are annexed to the Club By-Laws. The policy topics are:
- Complaints
- Child Protection and Vulnerable Persons
- Grant Making
- Conflict of Interest
- Risk Management
- • Volunteers
- Data Protection
Willingness to act as a Trustee.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
THE OBJECTS OF THE CLUB ARE SUCH PURPOSES AS ARE EXCLUSIVELY CHARITABLE IN ENGLAND & WALES, INCLUDING IN PARTICULAR: 1. THE ADVANCEMENT OF CITIZENSHIP BY.
WELFARE OF THE COMMUNITY;
2. PROMOTING THE VOLUNTARY SECTOR FOR THE PUBLIC BENEFIT BY ASSOCIATING WITH LOCAL AUTHORITIES IN A COMMON EFFORT TO ADVANCE EDUCATION AND PROVIDE FACILITIES IN THE INTERESTS OF
March **2012**
**TAR**
2
SOCIAL WELFARE FOR RECREATION OR OTHER LEISURE TIME OCCUPATION TO IMPROVE THE CONDITIONS OF LIFE OF PEOPLE IN LOCAL, NATIONAL AND INTERNATIONAL COMMUNITIES. 3. PROMOTING VOLUNTEERING.
4. THE RELIEF OF POVERTY AND THE RELIEF OF THOSE IN NEED IN PARTICULAR BY PROVIDING HUMANITARIAN AID AND DISASTER RELIEF.
5. THE ADVANCEMENT OF HEALTH OR THE SAVING OF LIVES BY PREVENTING AVOIDABLE BLINDNESS, ASSISTING DISABLED PEOPLE TO LEAD INDEPENDENT LIVES OR HELPING TO PREVENT OR MANAGE HEALTH ISSUES.
6. PROMOTING FOR THE BENEFIT OF THE PUBLIC THE CONSERVATION PROTECTION AND IMPROVEMENT OF THE PHYSICAL AND NATURAL ENVIRONMENT.
7. PROMOTING COMMUNITY PARTICIPATION IN HEALTHY RECREATION.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public** benefit **)**
1. Citizenship: The trustees have maintained the projects covering Lions Clubs International ‘Young leaders in Service (YLIS), and the support for youth organisations.
2. Promoting the Voluntary Sector: The development of relationships with local authorities, agencies and other charitable organisations has continued and the fund raising and community service activities have been maintained. This is aimed at co-operation at service events and to enable grants to other charities and individuals.
3. Promoting Volunteering: Recruitment of new members, supporters and volunteers has continued with new members being attracted.
4. Relief of Poverty: This has been mainly achieved though individual hardship grants.
5. Advancement of Health: This has been achieved mainly through the ‘Message in a Bottle’ and ‘Spectrek’ projects as well as fund raising and donations to Lions international programmes for water, sight and dental care. The club has continued with its support for local litter picking programmes and bulb and tree planting programmes in the local area.
6. Healthy Recreation: The club has continued in its support to other organisations by providing marshals for outdoor events where requested.
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
The club provides support in the form of marshals to the local agricultural show and other outdoor events, which promotes healthy outdoor activities and appreciation of the local community.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- Section D Achievements and performance 1. Provide financial support to Lions clubs in Turkey for Turkey
- **Summary of the main** disaster relief.
- **achievements of the charity** 2. Taking part in and laying four Royal British Legion Poppy
- **during the year** Wreaths.
- 3. Holding fundraising events and provide financial support for both the Wiltshire and Somerset & Dorset Air Ambulances.
- 4. Provision of specialist hoist for local quadriplegic boy. 5. Provide financial support to local Ready Easy group. 6. Financial contribution for Lions International disaster relief, including Sight Savers, Wateraid and Dentaid.
- 7. Provide financial support to local youth clubs. 8. Contribute to Prostate Cancer appeal. 9. Providing volunteer support to the Gillingham For Action and Nature Group.
- 10. Providing ‘Father Christmas’ for families to visit in Gillingham, Mere, Shaftesbury, throughout December.
- 11. Provide financial support to Hipp!!Bones – a targeted youth club for young people with special needs.
- 12. Enablement of visit to Marwell Zoo for Hipp!!Bones. 13. Support for local Carnival clubs. 14. Provision of Message in a Bottle to local surgeries and pharmacies.
March **2012**
**TAR**
4
Section E
Financial review
The Club maintains a Deposit account reserve whh is managed through
the Charity andlor Fund-Raising accounts to mttigate against unforeseen
circumstanc£s and emergency grants.
Brief statement of the
charity's policy on reserves
Details of any funds materialty
in deficit
NIL
Further financial review details (Optional bnfonnation)
You may choose to include
additional infomiation. where
relevant atrKJut'.
the charity's principal
sources of funds (including
any fundraising)-
how expenditure has
supported the key objectives
of the charity"
investment policy and
objectives including any
ethi(%1 investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees
Signature(s)
Full namels)
Position (eg Secretary, Chair.
etc)
Janet Sandra Davies
Paul Smtih
Secretary
Treasurer
Date
1 February 2024
TAR
Marth 2012
**Charity Name Gillingham, Mere & Shaftesbury Lions Club**
**No (if any) 1176099**
## **Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **To from** 01/07/2022 30/06/2023
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
**Fund Raising Activities**|**-**||**-**||**-**||**-**||**7,483**|
|Donations|**1,148**||**-**||**-**||**1,148**||**-**|
|Lotterywin|**-**||**-**||**-**||**-**||**-**|
|HMRC Tax refund|**-**||**-**||**-**||**-**||**-**|
|Xmas House to house|**2,430**||**-**||**-**||**2,430**||**-**|
|Countryside Fair|**222**||**-**||**-**||**222**||**-**|
|Quizes|**188**||**-**||**-**||**188**||**-**|
|Interest|**23**||||||**23**|||
|Town Meadow Fete / Mere Fete|**155**||**-**||||**155**|||
|**Administration**|||||||||**4,178**|
|Subscriptions|**1,681**||**-**||||**1,681**|||
|Sale of shares|**202**||||||**202**|||
|Social|**75**||**-**||||**75**|||
|Donation|**458**||||||**458**|||
|Tail Twister fines|**169**||||||**169**|||
|Charter 2022/3|**1,700**||**-**||**-**||**1,700**||**-**|
|**_Sub total_**_(Gross income for AR)_|**8,451**||**-**||**-**||**8,451**||**11,661**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**11,661**|
|||||||||||
|
**Community Services**|**-**||**-**||**-**||**-**||**6,368**|
|LCIF|**200**||||**-**||**200**||**-**|
|International Aid|**1,200**||||**-**||**1,200**||**-**|
|Youth Support|**1,322**||||**-**||**1,322**||**-**|
|National Charities|**305**||||||**305**|||
|Local Charitites and Personal Grants|**1,995**||||||**1,995**|||
|Fund Raisingequipment and consumables|**530**||||||**530**|||
|||||||||||
|||||||||||
|**Administration**|**-**||**-**||**-**||**-**||**4,059**|
|Members dues and expenses|**2,050**||**-**||**-**||**2,050**||**-**|
|Hall Rent|**308**||**-**||**-**||**308**||**-**|
|Charters 2021,2022 and socials|**2,140**||**-**||**-**||**2,140**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**10,050**||**-**||**-**||**10,050**||**10,427**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**10,427**|
|||||||||||
||**- 1,599**||||||||**1,234**|
||**-**||||||||**-**|
||**13,561**||||||||**-**|
||**11,962**||||||||**1,234**|
CCXX R1 accounts (SS)
30/01/2024
1
Section B Statement of assets and liabilities at the end of the period
UnlVIcted Restrfcted funds
nds
Io Mires1 £
Endowment
funds
to nearest £
Categories
Oetails
rThwrfj¥t £
B1 Cash funds
&876
Totalcash fixxls
1162
Unrestricted Restrfcted funds
funds
Endowment
funds
Details
to n2areJt£
b) nJ7rest £
to nparest £
Details
Colt IL*icrnll
Cwrert valuv
Iwlanall
Cwrert val
Dètalls
B4 Assets retained for the
charty's own use
V•fren
Ir4*irryll
Details
II*AIIty rèl*S
B5 Liabilities
SvJned by one Of trvslee5 on
behaw of all the tru$tee$
SpJnatLffe
Date of aprKoval
Paul Srrith
3010112024
Janet Dav
3010112024
CCXX P2 alwunts ISSI
2910112024