York City of Sanctuary Charity Number 1176094 Trustees, Annual Report & Financial Statements for the year ended 31st March 2024 Charity accounts preparation & independent examination sen4ice
York City of Sanctuary Charity number 1176094 Contents Index Page Report of the Trustees Independent Examiner's Report Receipts & Payments Accounts statement of Assets & Liabilities 10 Notes to the Accounts 11
York ITY OF SaNCTuaRY Trustees Annual Report. 1st April 2023 to March 31st 2024 Full name of charity; York City of Sanctuary Registered Charity number. 1176094 Objectives and Activities The summary of the purposes of the chaiity set out In its governing document ststes that the objects are; to advance the education of the public In general about the Issues relatlng to refugees and those seeklng asylum to advan the educatlon and trnining of those seeking asylum and those granted refugees status and their dependents in need thereof so as to advance them in life and assist them to adapt within a new community the promotlon of equallty and dlversity for the public benefit by promotlng actlvltles to foster understandlng between people from diverse backgrounds A Summary of the maln activities in relation to those purposes for the public benefi¢ In partlcular, the activitiesi projects or services Identlfled In the accounts Advocacy servlces pmvlde support and financial ald, assisting asylum seekers and refugees to be provlded wlth legal advice, to make applications for housingi Other public benefits, student loans, and applications for UK citizenship. ESOL service tutors provide English lessons In aty wide locations, and provide referrals to advanced and online language courses. The 2 Rldings programme gathers and delivers household goods, includlng furniture and other Items identified as basic needs for refugees and asylum seekers as they enter and adapt wlthln the community. Grants are made to enable famllles to select thelr requlrements. A discount is provided by York Community Furniture Store. Homestay programme identifies and provides short terni safe and secure accommodatlon in York for asylum seekers and families awaiting the outcome of their application for refugee status. Public engagements include presentations and speaklng engagements in schools, unlversltles, faith communitles, at clvic occasions, and to a wlde range of voluntary organlsatlons. Matters ralsed by our speakers include equality and diversity. The public in general, and the charity's list of supporters, a infomied about issues relating to refugees and those seeking asylum through our website, gUlar newsletters, engagement with the local media, and social media presence. such as FaboOk. The Trustees Consider that they have complied with their duties to have due regard to the public benefit guidan published by the Charity Commission.
Achlevements and performance in 2023-2024 A summary of the main achievements of the charity over the 12 month period, identifying the difference which the work of the tharity has made to the Circumstan of its beneficiaries, and any wider benefits to soaety as a whole. The Board of Trustees met 3 times durfng the year. and also held the AGM in November 2023. Offlcers of the Board meet infonnally on a frequent basis, to carry out the admlnistration and oversee financial affairs of the chaiity. The City of York Counal grant gives major support to the York -Ukralne Support Team as they provlde for Ukrainian refugees who came originally to stay with hosts in York from Aprll 2022 onwards. By March 2023 that number had grown to 350 and remains fairly constant. The Two Rldings Foundation grant of £3470 and the York Minster grant of £3000 assist the demands for support wlth houslng. resettlement, Integration, essential items for new asylum seekers in the city, emergency support, and specific programmes such as the York Reftlgee Week, and the Ukralnlan Natlonal Festlval of Vyshyvanka Day. Between Aprfl 2023 and March 2024. asylum seekers contlnued to athve and depart the clty centre York hotel accommodation. Numbers vary between 350- 430. York City of Sanctuary has taken part In appeals to gather essentlal clothing, provlded welcome packs for those arrlvlng In the clty, and other Items Identlfied as Important to thelr well- belng. Those accommodated In the hotel are monltored to ensure they are provlded wlth a safe, healthy, and secure environment. Regular meetlngs have been held of all front Ilne agencles, Includlng the contractors responsible for overseelng accommodatlon at the hotel. Home Office representatlves very occasionally attend meetings. Hotels are not an ideal location for asylum seekers, presentlng a clear tsrget for frdr rlght agitators. The welfare of those housed In York are greatly improved by the actions of our charity and our partners. A further 33 Individuals seeking asylum, leave to remaln permanently In the UK, clalmlng benefits, or applying for UK citizenship were also supported by the tharity. The Homestsy programme provided supported emergency rentsl payments for familles awaitlng asylum claims and the right to work. They were assured of a local, safe and secure environment, at tlme when Asylum Support housing was severely overcrowded. The Ukraine war shows no slgn of endlng soon. Gaza, Yemen, and Sudan are also amongst the generators of fUgees. Climate change Is driving people In sub-saharan Afrlca to ftee hunger and poverty. There is no likelihood of the flow of refugees reduang, however harsh the policles devlsed by the richer nations of the world. Because of the dose links with our partners, which we have worked hard to create, we are confident of continuing to deliver the support developed over rent years. This will protect the well-belng and safety of new and existing sanctuary seekers. There are around 900 asylum seekers and refijgees living here at the time of this report, and York contlnues to Ilve up to its national staS as a City of Sanctuary.
York City of Sanctuary (Charity Number 1176094} Trustees. Annual Report Financial Review Review of th¢ charity's financial position at the end of the perlod The charity's financial position at 31st March 2024 was as follows. Income for the year totals £31,401 of which £3225 was donated by individuals; £1171 was given by Faith and community groups and £285 from fund ralsing. 3 Grants for restricted funds amounted to £6720. The CYC grdnt for the work of the York -ukraine Support Team was £20,000. (The CYC grant for April- September 2023 was made in March 2023, and shows in the previous year's accounts.) Over the year, 89Wo of payments were used to deliver support and assist the needs of individuals and families. Retained funds for 2024 Stood at £ 68,869 (2023- £79,919). Funding met the needs of those using our services over the year. The non- financial support from our volunteers far exceed5 the financlal output we are able to offer. We expect to meet all commitments on spending for the planned progrnmmes budgeted for 2024-25. Continued demand on our services as a result of re-settlement work with refugees means the need to malntaln our Increased income for the year ahead. Funding is assured to enable us to provlde speclfic and dedicated work with Ukrainians in York. Applications for gTrnts, fundralsing and other donations are in hand to enable our other work to continue. The Charlty poliry on holdlng reserves and why they are held Malntalnlng a reserve enables us to guarantee continuity of work over the next 12 months. The amount of reserves held at 31st March 2024 was Increased to £35,000. The figure is subject to review by the Trustees, dependent on assessment of essential running costs of the charity. The charity does not have a poliry of holdlng zero reserves. There are no funds materially In deficlt as of 31st March 2024. Uncertalntles about the charlty contlnulng as a golng concern The Trustees are confident that there are no conrn5 about the charity going forward into 2024-25.
York City of Sanctuary (Charity Number 1176094) Trustees. Annual Report structurei governance and management A descrlptlon of the Charlty's trusts Type of governing document (e.g. trust deed, royal charter) How the charity is constituted (e. unlncorporated assoclatlon, CIO) Trustee selectlon methods Includlng Applicants to Trusteeship complete an application fomi, and detalls of any constitutional provlslons e.g. election to ost or provide a CV to the Board. Those interviewed and selected name of any person or bo v entitled are nominated and elected at the Annual General Meeting. to appolnt one or more trustees The term of Offi is a 3 year period. The Board may number up to 9 members. and three retire each year at the AGM. Trustees may seek re-election and serve three consecutive perlods before retiring for at least one year. En the event of vacancies, Trustees may be co-opted to the Board and seek nomination and electlon at the next available AGM. Assoctation of Model Constitution CIO with voting members other than its charlty trustees. Reference and administration detalls Charlty's lull name York Clty of Sanctuary 10 Burniston Grove, Tang Hall Lane, York YOIO 3RP It has no other names Prlnclpal address Bank The Co-opeTrtive Bank Sort Code; 08-92-99 Account Number 65847664 Names of the Trustees managlng the charlty durfng perlod 1st Aprll 2023 - 31st March 2024 Trustee name Office (If any) Datss acted If not whole year Name ot person entitled to appolnt trustee Ahmed Khaleel Chalr Claire Newhouse Treasurer Retired 4th November 2023 Re-elected for three year temi. 2023-26 Paul Wordsworth Co-ordinator Dee Boyle Rasha Ibrahim Re-elected for three year term, 2023-26 Rose Berl Prof.Richard Boume Oksana Jacecznyk Christina Funnell Co-opted 22102/2024
York City of Sanctuary (Charity Number 1176094) Trustee5' Annual Report Structurei governance and management A descrlptlon ol the Charlty's trusts Type of governing document {e.g. trust deed, royal charter) How the charity is constitutod (e.g unlncorporated assoclation, CIO) Trustee selectlon methods indudln9 Applicants to Trusteeship complete an applicatlon fomi, and details of any constitutional provlsions e.g. electlon to ost or provide a CV to the Board. Those interviewed and selerted name of any person or bo y entitled are nominated and elerted at the Annual General Meeting. to appolnt one or more trustees The term of office is a 3 year period. The Board may number up to 9 members, and three tIre each year at the AGM. Trustees may seek re-election and serve three consecutive perfods before retirfng for at least one year. In the event of vacancies, Tw5tees may be co-opted to the Board and seek nomination and elettion at the next available AGM. Assoclation of Model Constitution CIO with voting members other than its charity trustees. Reference and administration details Charlty's lull name York City of Sanctuary 10 Burniston Grove, Tang Hall Lane, York YOIO 3RP It has no other names Prlnclpal address Bank The Co-operative Bank Sort Code; 08-92-99 Account Number 65847664 Name• of the Trustees managlng the charlty durfng perlod 1st Aprll 2023 - 31st March 2024 Trustee narne Offlce (If any) Dates acted ff not Name of person entltled to whole year ppolnt trustee Ahmed Khaleel Chalr Claire Newhouse Treasurer Retired 4th November 2023 Re-elected for three year term- 2023-26 Paul Wordsworth Co-ordinator Dee Boyle Rasha Ibrahim Re-elected for three year tenn, 2023-26 Rose Berl Prof.Rlchard Bourne Oksana Jacecznyk Christina Funnell Co-opted 2210212024
York City of Sanctuary (Charity Number 1176094) Trustees. Annual Report Declaration The Trustees declare that they have approved the Trustees Annual Report and Accounts for the year April 1st 2023 - March 31st 2024 Signed on behalf ol the charivs trnsteeg Signature Full Name Posltlon Date o.Z/l// .Z41.%..<.................................................................................
York City of Sanctuary (Owrity Number 1176094) Independent examinerfs report to the trustees of York City of Sanctuary I report on the accounts of: York Clty of Sanctuary For the year ended: 31st March 2024 Which are set out on pages 9 to 11 Responsibilities and basis of report As the charity tru5tee5 of the Trust you are responsible for the preparBtion of the accounts In accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Charity s accounts carried out under section 145 of the 2011 Act and In carylng out my examlnation I have followed all the applicable Directlons given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examinatlon. I conflrni that no materlal matters have come to my attentlon In connection with the examination giving me cause to believe that in any material respett: accountlng records were not kept in respett of the Trust as required by section 130 of the Act; or the accounts do not accord with those records I have no cOnmS and have come across no other matters In connettton wlth the examlnatlon to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. 0211112024 Ka n Wood (ACMA) 2 Galligap Lane Osbaldwick York YOIO 3NR Date
York City of Sanctuary ((JrIty Nurnber 1176094) Receipts & Payments Accounts for the year ended: 31st March 2024 Unrestrlrted Restrlcted funds funds 2024 Total funds 2023 Total funds Recelpts Indlvldual donations 1,281 14 1,281 3,413 Just giving & other donations 3,115 3,115 25,523 Grants received 26,720 26,720 62,000 Fundraising activities & events 285 285 2,909 Total recelpts 4,681 26.720 31,401 93,845 Payments Event & project costs 2,079 2,079 1,270 Training fees & DBS 60 60 150 ESOL teachlng & exam costs 1,165 Insurance 174 174 171 Office & computer costs 1,251 1,251 40 Fundraising expenses 398 Consultancy fees for Yusr 32,610 32,610 30,196 Rent & room hlre 2,600 2,600 1,798 Support for individuals 1.606 1,606 400 Grant payments 1,494 1,494 Revlew of accounts 330 330 180 Tax completion & filing 480 Vehicle hire, travel & expenses 31 31 712 Just giving fees 216 216 Total payments 2,062 40,389 42.451 36,960 Net of receipts/(payments) 2.619 (13.669) (11.050) 56,885 Transfers between funds Balance brought forward 48.433 31,486 79,919 23,034 Balance carried forward 51,052 17,817 68,869 79,919
York City of Sanctuary (Chanty Number 11760941 Statement of Assets and Liabilities at: 31st March 2024 Unrestrirted Restricted funds funds 2024 Total funds 2023 Total funds Assets Cash at bank and In hand Current bank account 51,052 17,817 68.869 79,919 Unrestrfcted Restricted funds funds 2024 Total funds 2023 Total funds Llabllltles Independent review fee 350 350 330 350 350 330
York Clty of Sanctuary (Charity Number 11760941 Notes to the Accounts for the year ended: 31st March 2024 1. Basis of Accounts The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. 2. Restrlcted Income funds Fund name Purpose YUST To meet the costs of the York - Ukraine Support Team (YUST) and specific Ukraine focused events. Two Ridings York Minster Support for individuals. grant payments, supporting the Homestay programme, and assisting our events programme such as York Refugee Week. York University B•l•nc• Incomlng R•ourc Transf¢r• B•l•n¢o cl YUST 29,486 20.000 33,858 15,628 Two Ridings 2,000 3,470 3,281 2,189 York Minster 3,000 3.000 York University 250 250 Totsl restrlcted funds 29.486 23.470 40.389 17,817 Total unrestrlcted fund$ 48,433 4,681 2,062 51,052 Total funds 77.919 28.151 42.451 68,869 Approval of accounts for the year ended 31st March 2024 The report and accounts We approved at a meeting of the trustees held on Date 3LArarfea-202 Signed for and on behalf of the trustees Date Print name Position (e.g. Chair etc)