## **Orchard Saturday Club Trustees’ Annual Report to the Charity Commission for the period 1st April 2020 – 31st March 2021** ## **Introduction** Orchard Saturday Club is a very small Devon based charity which provides respite care and short breaks for children with profound additional needs. Individual placement for most children is via the social services department of the Local Authority which contracts the Club to provide respite that meets each child’s needs. A few children are funded by their parents. ## **Aims and values** At Saturday Club every child attending is valued and takes part in all the activities, gaining independence, social skills and confidence whilst having fun. ## **Governance** The full committee of 5 Trustees, including 2 parents and the Treasurer, normally meets four times a year, receiving reports from the manager, the administrator, and the Trustee who sets and monitors the Club’s annual budget. With the onset of the Covid pandemic all such contact has been handled remotely via email, telephone etc. Committee members also liaise regularly in smaller groups, including with representatives of Devon County Council, the Club’s Independent Accounts Examiner and the Club manager. All staff receive at least the living wage. Staff pay is reviewed annually. Policies are continually under review. The Club is financially secure. The main source of income is from the placement fee for each child. This was increased from 1[st] April 2020 to ensure that the anticipated increase in costs would be covered. Rent, staff and transport costs have increased very significantly over recent years and it is necessary to keep the fee level under review to take account of this. The Club has received donations from a range of sources. Some of the donations this year have been in response to the specific challenges faced by the Club because of Covid. ## **Club operation** With the encouragement and considerable support from Devon County Council the Club has been able to stay open throughout the year, albeit at a somewhat reduced level of functionality. This modified service ensured that children whose parents wished them to could continue to benefit from attendance at the Club, albeit in a curtailed form. In order to accommodate children safely the Club undertook fewer external trips. To support the increase in activities undertaken within the Club premises the Club received grants specifically to purchase additional equipment. Staffing continued to be stable. There is an annual programme of ongoing professional development. Any staff vacancies have been successfully filled and one-to-one staff support is provided for every child. The children continue to enjoy a wide range of activities and experiences, making good gains in personal confidence, autonomy and interpersonal skills. Club policies are regularly reviewed. They can be viewed on the Club’s website, orchardsaturdayclub.co.uk, as can pictures of the Club’s activities. _Orchard Saturday Club Trustees January 2022_ r¢hard Satu Club t Examinerfs R Year ended 31 March 202 Chari no: 1176093 I report to the trusteas on my exwninatiM of Iho acxxxmts cl ts (kdwd Sabjday Ckjb lor the year ended 31 March 2021. Responsibllitl•s and basls of r•port As Ihe charily's truslees, you we r8sponsble for the prepwation of the acc(xKrts In accordance wrth ts f8qurem￿ts of ihe Chwrt*s Act 2011 ('the Act,) However, on thts occasK)n I have wepafed ts accounts on behalf of ts trustees fr(xn books and reccrds that have b88n F￿e￿Ied to me I do nol bal￿¥6 that the wepwatiC)n of tho accounts has bmpww M my 88 I hwrfe that the ch*rt￿S commiss￿n￿s, DwectKwts have been met wvj I rK* Tholved n the mwwent or administratx)n of Ihe ctsty I rewt In re4)ed of my ax&nK)atK)n d th8 a¢xwnts caTh￿d c#Jt LfKJ8r 145 of the 2011 Act and n cwryKYJ my eX￿inat￿l. I have follcMf&J 811 ts 4)plthblo Direct￿$ given by Ihe Charty C(ynM￿￿￿ sadKfft 1495Xb) (rf ts Ad. I have compleled my eX￿InatIon I corfuTn that no m•tlwg hm Ixrn to my material respect.. Ch￿rt￿ Ad. . the ac£(xKts dKJ ncl compty wrth the wluble c**Incoming resources**
Fee income
2
Deposit Account interest
Children in Need
Grants and Donations
3
Government Furlough Scheme
**Outgoing resources**
**Direct Charitable expenditure**
Rent
Staff costs
Transport
Activities and outings(including refreshments)
Equipment
Ofsted
Car mileage and parking
Staff training
Health, safety & hygiene
DBS checks
Hoist maintenance
**Management and Administration**
Insurance
Payroll
Accountancy
Professional fees
Printing, postage, stationery and telephone
Staff t-shirts/sweatshirts
Gifts & presentations
Staff dinners
Advertising
Memberships/subscriptions
Shed repairs
Sundry
Net incoming resources
5|General
Fund
£
62,386.00
7.41
3,159.35
65,552.76
5,700.00
46,004.92
2,461.52
114.00
288.66
84.53
320.00
54,973.63
407.04
1,683.60
235.50
529.14
15.99
109.52
57,954.42
7,598.34|Designated
Fund
£
2,500.00
6,705.08
9,205.08
6,705.08
391.57
2,108.43
9,205.08
9,205.08
**31/03/2021**|**Total**
Total
£
£
**62,386.00**
89,273
**7.41**
26
13,400
**5,659.35**
8,472
**6,705.08**
**74,757.84**
111,170
**5,700.00**
**52,710.00**
54,252
12,159
**2,853.09**
6,006
**2,108.43**
**114.00**
114
**288.66**
453
520
**84.53**
20
**320.00**
796
404
**64,178.71**
74,724
**407.04**
376
**1,683.60**
1,349
**235.50**
293
120
**529.14**
704
365
214
200
20
**15.99**
250
**109.52**
102
**67,159.50**
78,716
**7,598.34**
32,454
31/03/2020|**Total**
Total
£
£
**62,386.00**
89,273
**7.41**
26
13,400
**5,659.35**
8,472
**6,705.08**
**74,757.84**
111,170
**5,700.00**
**52,710.00**
54,252
12,159
**2,853.09**
6,006
**2,108.43**
**114.00**
114
**288.66**
453
520
**84.53**
20
**320.00**
796
404
**64,178.71**
74,724
**407.04**
376
**1,683.60**
1,349
**235.50**
293
120
**529.14**
704
365
214
200
20
**15.99**
250
**109.52**
102
**67,159.50**
78,716
**7,598.34**
32,454
31/03/2020| |---|---|---|---|---| |||||111,170| |||||54,252
12,159
6,006
114
453
520
20
796
404| |||||74,724
376
1,349
293
120
704
365
214
200
20
250
102| |||||78,716| |||||32,454| Balance Sheet as at 3181 March 2021 Notes 3110312021 3110312020 Fixed Assels Curront Assets Cash at Bank and in hand Communty A]C{2070￿18) Business Premium AJC14Q)S59J5) Business Premium AIC13Crf)93718) Petty cash float Cash advance 74,467.60 10,383.99 6,108.44 146.64 806.70 91,913.37 66,030 10,379 5,801 271 1,834 84,315 Reserves General Fund Designated Fund 88,756.46 3,156.91 91,913.37 81.158 3,157 84.315 Approved by the Board on ........ . Trustee . Trustee ## **Orchard Saturday Club Notes to the Accounts For the Year Ended 31st March 2021** ## **Note 1 - Accounting Policies** The accounts have been prepared on the Receipts and Payments basis. The group is a registered Charitable Incorporated Organisation and as such is governed by the Charities Act 2011 and subordinate legislation including: Charitable Incorporated Organisations Regulations 2012 and Charitable Incorporated Organisations (Consequential Amendments) 2012 and 2017. The Charity also complies with the Charities (Protection and Social Investment ) Act 2016 and the Trustees Acts 1925, 2000 Under the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 it is classed as a small charity since the gross income or expenditure do not exceed £250,000 per annum. As a result of this, the group has taken advantage of preparing the financial statements on the more simplified basis of receipts and payments. All Income, including grants is recorded when received. All Expenditure is recorded when paid. Grants or donations made with a specific purpose are accounted for as designated funds The value of any voluntary help received is not included in the accounts but is described in the trustee's annual report. The Club has no fixed assets |**Note 2- Fee income**
Devon County Council
Direct funding by parents|£
28,334.00
34,052.00| |---|---| ||62,386.00| ## These funds are unrestricted. At the year end, £1987.50 of fee income relates to fees paid in advance and fee income of £1,669.50 was outstanding. The outstanding fees were received in April 2021. ## **Note 3 - Grants and Donations** |Wooden Spoon
Yeo Valley Farmers
The Removal Co.
Gilligan
Devon County Council
Amazon Smile|2,000.00
250.00
544.90
304.75
2,500.00
Toys and activity resources
59.70
5,659.35| |---|---| Unless otherwise stated, donations were not made for designated purposes ## **Note 4 - Cash advance** Payment made to bank account held by Charity Secretary to fund petty cash. |**Note 5- Reserves**
Opening balance as at 1/4/20
Net incoming resources
Closing balance as at 31/3/21|General
Fund
£
81,158.12
7,598.34
88,756.46|Designated
Fund
£
3,156.91
3,156.91|Total
£
84,315.03
7,598.34| |---|---|---|---| ||||91,913.37| Money from the Designated Fund is to spent at the discretion of the Orchard Saturday Club Committee