Scouts 5th Burgess Hill (World's End) Scout Group The Scout Hut. Gordon Road. Burgess Hill, West Sussex RH15 OPX Annual General Meeting Wednesday 10 September 2025 AGENDA Introducbon and weLcome ApoLogies for absence To approve the minutes of the AnnuaL GeneraL Meeting held on 19 September 2024 Governance topics Adopt the mi)del constttubon from Policy. Organisation and Rules b. Note the Group's financial year Agree the number of members that may be elected to the Trustee Board d. Agree the quorum for each of the Group Scout Council lincluding this AGM}. meetings of the Group Trustee Board. meetings of any sub-committees Review of the previous year The Group Scout Leader s review of Scouting. b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts Making appointments To appoint Group President andlor Vice-Presidents b. To note any other supporters who may be admitted to membership of the Group Scout CounciL including former Scouts and parents. bythe Group Scout Leader. the Group Trustee Board or the Group Scout Council. To approve the Group Scout Leader's nomination of the Group Chair d. Election of the Group Secretary ELection of the Group TreaSu￿r f. ELedions of mernbers to the Group Trustee Board g. To approve the Group Scout Leader's nominations to the Group Trustee Board To appoint the Auditor Registered Charity number 117609) Scouts 5th Bur ess Hill Worlds End Scout Grou Annual General Meetin 19" So ember 2024 MINUTES The Chaimian weknmed the guests to the AGM. The various apologies for absen￿ were made. namety Nicola Pon( Tom Hylands and Maya Lamanna. The minutes for the previous years AGM were accepted. As required annually the meeting agreed to adopt the model constitution from Policy, Organisation and Rules IPORI in principle. The Groups financial year was confirmed as 151 April to 31st March. 11 was agreed that there should be five members lo be elected lo the Group Trustee Board and that five would be the number for the quorum for each of the Group Scout Council meetings, including the AGM. The GSL and Secbon Leader reports were reviewed. There were no queries raised by the Treasurets reFK)rt and the accounts were approved. Following the resignation of Paul Watson as Chairman earlier in the year, Clive Everest agreed to becorne thew incumbenL The re-appointment was proposed by the GSL and seconded by the Scout Leader. In the absen￿ of Maya Lamanna a request for a Secretary was put to the attendees. Unfortunately no tsker was ft)und and finding a replacement would be addressed in the following months.. Matthew Donaldson agreed to continue as Treasurer. Proposed by the Chaimian, seconded by the GSL. Tom Hylands and Nicola Pont were elected as members of the Trustee Board.. It was agreed that David Mordecai. Chartered Accountant. would continue as the Group Accounts Audrtor. There was no other business, so the meeting closed. Scouts th 5 Burgess Hill (World's End) Scout Group The Scout Hut. Gordon Road, Burgess Hill, West Sussex RH15 OPX Annual General Meeting Wednesday 10th September Group Scout Leader Report In the past twelve months, our Scout Group has exemplified the true spirit of Scouting, showcasing remarkable growth. resilience, and unwavering dedication. Our young people, leaders, and volunteers have navigated challenges with exceptional courage, staying true to the core principles of adventure, collaboration. and community service. We're thrilled to report a robust and vibrant membership, with our Beavers and Cubs sections experiencing Significant interest and sustained engagement. Currently, 74 enthusiastic young people are part of our group, creating a dynamic blend of fresh faces and experienced members. The waiting lists are a testament to the exceptional work of our section leaders and the compelling experiences we offer. Our annual programme has been a kaleidoscope of exciting experiences. designed to challenge, educate, and inspire. From exhilarating hiking expeditions to immersive camping adventures and action-packed outdoor days. we've clafted opportunities that not only develop critical life skills but also foster lasting friendships and create memorable experiences for our Scouts. Notable highlight5 include.. Group Camp= Our annual gathering was a vibrant celebration of Scoutin8 spirit, uniting all sections in weekend of collaborative learning and adventure. The camp was a testament to our group's unitv, with Scouts of all ages working together, conquering outdoor challenges. and creating lasting memories. Outdoor Adventures= This year has been extraordinary, with our Scouts exploring diverse experiences that push boundaries and build skills. From thrilling sailing expeditior¢s that taught maritime techniques and teamwork, to engaging museum visits that brought history and learning to life, our programme has been anything but ordinary. Highlights included an exciting Monopoly Run through the city. testing navigation and Strategic thinking, and the anticipation building for the World Scout Jamboree 2025 IWSIJ20251. which manyofour Scouts are preparing to attend. Our outdoor activities have been comprehensive, ranging from traditional pursuits like hiking and archery to more unique experiences like rafting and sailing. Each activity is carefully designed to challenge our young people. boost their confidence, and provide opportunities for personal growth and skill development. Achievements Registered Charity number 117fA190 The Hut Renovation One of the biggest undertakings this year has been the continuation of the renovation of our Scout hut. I want to extend a special thank you to all of the team and our parent helps, who have worked on this project. Your hard work is greatly appreciated by the entire group. Leadership and Volunteers I want to express my sincere thanks to our amazing team of section leaders. This year saw a significant transition in our Cub section. with Stephen stepping down as Cub leader after year5 of outstanding service. We extend our heartfelt gratitude to Stephen for his incredible dedication and leadership, which has been instrumental in shaping our Cub pack. Ben has now taken over the role. ensuring continuity and growth. We're delighted that Stephen will continue to support the group as a Trustee, focusing on fundraising initiatives. I would also like to acknowledge our committee members. Clive contr.nues to serve as our Chair, and we welcome Pras3nrba as our newTreasurer, taking overfrom Matthew who is stepping down. Tom remains a valued committee member. We also recognize Chris and Nicola for their past contributions and acknowledge their recent resignation from the Trustees. I cannot forget to thank all the parents who have supported the group this year. Whether you've helped at events, provided transport. or lent a hand in any other way. your involvement is what helps make ourgroup such a success. We are always appreciative ofyourtime and energv. Looking Ahead As we look forward to the coming year. we are excited about our ambitious plans. We aim to continue offering adventurous and challenging opportunities for our young people. We're committed to strengthening our connection wtth the local community and exploring new programme opportunities that will engage and inspire our Scouts. Our fundraising efft>rts will be crucial in supporhng these initiatives and improving our group's facilities. We have specific plans to enhance our outdoor spaces and equipment, ensuring we can provide the highest quality Scouting experience possible. We'll be reaching out to our parent community and supporters to help us achieve these goals. The upcoming year presents an exciting opportunity for growth, learning, and adventure. With the continued support of our dedicated leaders, committee members, volunteers. and parents, we are confident in our ability to provide exceptional experiences for our young people. In closing, I would like to thank each and every one of you for your ongoing support of our Scout Group. Together, we are shaping the future of our community. one adventure at a time. Here's to another successful and exciting year ahead. Yours in Scouting, Joanne Smart Group Scout Leader Registered Charity number 1176090 Scouts th 5 Burgess Hill (World's End) Scout Group The Scoul Hut, Gordon Road, Burgess Hill, West Sussex RH15 OPX Annual General Meeting Wednesday 10th September Scouts Leader Report We've had a good year this year in scouts, with now the group being the largest it's been since I have taken over. All patrols now have 6 scouts. Over the last year we have done= Autumn 2024= Raft Races with District Introduced a yearly Patrol Leader and Assistant Patrol Leader camp Walked in the Remembrance parade. with one of our best turn outs We had 3 teams enter Escape and Evasion with distrirt. one the teams came 4, , the highest position we've had Spring 2025: Our first meetr.ng back we chose to do something a bit different with holding an indoor camp instead, and slept over in the hut We took part in the overlander training hike5 Wlth district We took part in the checkpoint challenge with district. which was the lir5t we had done it since I've been in charge. I'm unsure if the group has done this before We took part in the Monopoly Run for the second time with me and Charlotte leading a team each We also took part in the District Scout Quiz Summer 2025: We took the scouts Go-Karting to the new Electric Go Kart track in Burgess Hill We had a team compete in the Mid Sussex challenge hike,. this was the second time we had competed Group camp was a great success. we the most attendees from scouts than we've had before The scouts have started the Earth Tribe badge in Summer, with the hopes to complete in the beginning of this Autumn term We had 14 scouts attend WSIJ2025, which went very well. and I believe that all the scouts the attended really enjoyed it Achievements this past year- The Scouts achieved their Youshape award, with Charlotte leading the charge on this as she is part of the district Youth team. we would have been one o* the first groups in district to achieve this I scout achieved their Chief Scout Gold award. which is one of the top awards you can achieve in scouts Registered Charity number 1176090 Leaders.. Dan- thisyear I have been awarded my indoor nights away Pe￿It. my outdoor nights away permit and mywood beads Charlotte- Has been a valued member of ourteam, for a fewyears, starting as a young leader, we Sadly in the summer term had say a temporary good bye to her. as she went to travel for a few months before starting her university journey, we do hope to have her back, as and when she is able to Nola- we have warmly welcomed. this year, a new to the section, leader, who comes with tonnes experience. from being in scouts most of her life then becoming a leader in other sections, she chose to then come volurbteer with u5, which we are m05t grateful for New leaders - we have had a couple of parents get involved with the group this past year, but we are always looking for more. so please if anyone can volunteer to help u5, we would be extremely grateful, as this will then help to do more outdoor related fun things for the Scouts. Yours in Scouting Dan Registered Charity number 1176090 Scouts 5th Burgess Hill (World's End) Scout Group The Scout Hut. Gordon Road. Burgess Hill, West Sussex RH15 OPX Annual General Meeting Wednesday 10th September Cub Leader Report Since I have been shadowing Stephen since May 2026 and transitioried to group leader for the last two sessions of summer 2024, it has given me a fresh perspective in what modern cubs is doing and how far it has progressed since I was last involved 18 years ago! I would like to achieve a few things this year. some of which has its challenges, but with those challenges brings greatest rewards. Firstty, I want to make sure everyone has equal and fair opportunitie5, making sure all of them eventually will have personal responsibilities such as sixer/seconder roles. Wwth badges. run a workshop if/when possible so the cubs can catch up if they miss a week and last￿ would like to see everyone who leaves to join scouts will have achieved their chief scout silver awards. I would also like to mix the 5es5ions so we are not always in the hall. Goalslup coming badges Climbing- pushing their boundaries. Camps- a couple of camps. one being solo cub, the other a group camp. Water activities- A lot of them would like to do more water based activities Increase numbers - we have depleted our waiting list and would like to increase the pack size with an ever increasing Burgess hill. Volunteers/helpers- we have lost a few volunteers and risk being able to do outside activities, so I would like to try and recruit more permanent volunteers or at least have a parent rota if it comes to it. Ben Crampton 5th Burgess hill cubs Registered Charity number 1176090 Scouts th 5 Burgess Hill (World's End) Scout Group The Scout Hul, Gor(lon Road. Burgess Hill. West Sussex RH15 OPX Annual General Meeting Wednesday 10th September Beaver Leader Report We remain full with 21 children on the waitrng list Badge Work and Skills The Beavers succes5Fully completed or worked towards twelve badges= fime on the water, Faith, Health and Fitness, Animal friend, Creative, Navigator, Photography, Cook, Experiment, Hikes, Air acttvities and Nights away. They have also worked towards and been awarded many Challenge badges and Chief Scout's Bronze awards. They have learnt many new Skills, most enjoyably cooking and using liresticks to start a fire. Activities and Visits Visit to Bedelands Colony nature hike Watertight Climbing session Drawing workshop from artist Community litter pick Hike with cubs to Jack and Jill Windmill Sailing experience on a yacht Visit to the Wing5 Air Museum Pancake flipping Visit to a local church Session at the Triangle Soft Play Outdoor navigation session at the park Special Events and Camps Halloween party Sleepover in the hut118 Beavers attended) Parhcipation in weekend Group camp118 Beavers attended) Designed and entered a Guy Fawkes competition, winning first place Visit from a Chelsea Pensioner Go Beavers activity day113 attended) All Sections day as part of WSU111 attended) Participation in Burgess Hill Remembrance Parade Looking Ahead It has been another excellent year for 5 Burgess Hill Beavers and we are very proud of 311 the achievements of our young people. We would like to thank the leadership team, helpers, parents, and especially the Beavers for their commitment and enthusiasm in making this year such a succe5S. We have amazing team members and will be gaining a YL in December. With such a great team we look forward to continuing to offer a varied and exciting programme of scouting artivities, Vlslts, and skills development. th Yours in Scouting Marie Registered Charity number 11760 ghree cfiimneys, yters fjreen, Cucffiel West Susse yti 7 S£q I c /LJ IL C_,J g/a OS i 'IJL L IL 4,11 6J-iJ, &J) f-.J G,/. gL 7.. I s7 J4•kc* ?)./, J TJCC4 1 5th Burgess Hill (Worlds End) Scout Group Summary 202412025 Bonk Address Phone MJmber Fax NUME 5antander Rood &Jr9ess Hill 08887316666 Sort Code Opening Baknnce Sontander 5ttver deposits Tra￿er to Cosh occount 90129 5.323.38 2.74130 15.305 341 2.759.34 28044932 Openin9 8alance Sa*tnder Cosh depjsits tronsfer from saver ¢xcount Santandtr Cosh Withdrowols 1.298.74 28.740.53 5.305.34 133 845.061 1.499.55 CASH Total 28047638 4.258.89 5th 94Jr9ess Hill &vand Total 4.258.89 Loon A/C- District Scouts To be repjid ot £1.333.33 p2 4.1th.(M) Asset- FreeJvJld of lllnd at Gordon koad - Value £20,CKX).00 5th Burgess Hill (Worlds End) Scout group Scout Hut, Gordon Road. ￿r9esS Hill. West &ssex GROUP AccoU￿rS SUMMARY 2024/25 2023/24 in Balances nk Account start balance h in hand 6.622.12 14,847.82 Totals 6.622.12 14.847.82 Income Totals 31.481.83 15.149.23 Total Monies available 38.103.95 29.997.05 Expenditure Totals 33,845.06 23.374.93 sin9 bolonce 4.258.89 6.622.12 la￿¢$ at or end tander Cash tander savers 2,759.34 1,499.55 4.258.89 1,298.74 5,323.38 6.622.12 Totals n A/C - Mid Sussex Eiistrict Scouts 4,000.00 5,333.35 5th Burgess Hill (Worlds End) Scout gmp Scout Hut. (￿)rdOn Road. Bur9ess Hill. West Sussex GROUP AcCou￿rS 1st April 2024 - 31st March 2025 INCOME 2024/25 2023124 &Jbs¢ri tion Totals includin9 camp and octivity f ees received Hall Hire Other 21.978.37 12.816.41 1.776. l.T76. 1.260.00 1.260.fXI Totals Fund Raisi Amazon Smile Other events Events 30.78 1.925.45 1.925.45 Totals 30.78 Domtions Various 190.CK) 190. 345.00 345.(X) Totals Sund Gif t Aid MSDC Grant 581.44 5.552.16 5.552.16 Totals 581.44 Interest ntander 59.85 59.85 115.60 Totals 115.60 INCOME TOTALS 31.481.83 15,149.23 5th 8ur9ess Hill (Worlds Scixrt 9ro41 6ROLIP ACCCUl￿s 1st A￿11 2024 to 31st Idarch 2025 2024/2025 2023/2024 Scouts Ass. Memb. Fees 4.680.￿) 3.905.CX) Utlllties Rates Electricity Water 444.11 1.416.(M) O.IX) X 1.860.11 455.68 2.048.62 94.19 2.598.49 Tota15 Insurance Policies Personal A££ident 5coLrt Hut 362.25 2.668.28 3.030.53 367.28 2,517.79 2.885.07 Totals S￿d Expenw/0ther/EquipTr￿n* Trips out/swimminglcamp Repoyment overpaid subs Bodges/scarves/record books 3.545.58 7.658.99 l35.( 3.706.91 15.046.48 1.930.30 2.982.83 3W.00 1.412.98 6.626.11 Totals Bank ¢ho Totd Seofjt HLrt kewirs ond kerewols 7.894.61 7.894.61 6.026.93 6.026.93 Total Loon repjyment 1.333.33 1.333.33 1.333.33 1.333.33 Totol EXPENDrnJRE TOTALS 33.845.06 23.374.93