## **Trustees’ Annual Report for the period**
**from 1[st] January 2021 to 31[st] December 2021 Charity name: BATH MEDICAL MUSEUM Charity registration number: 1176084**
## **Objectives and Activities**
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Summary of the The object of the CIO is:
purposes of the charity For the benefit of the public, to
as set out in its establish and maintain a
governing document museum of the history of
medicine in the City of Bath
from the Medieval to the
Modern.
Summary of the main Conserving a collection of artefacts,
activities in relation to documents and images relating to
those purposes for the the medical history of the city of
public benefit, in Bath; Enabling public digital access
particular, the activities, to view the collection to increase
projects or services their knowledge of specific items
identified in the and of the context of the medical
accounts. history of Bath.
Having specific regard to the history
of the Royal National Hospital for
Rheumatic Diseases and promoting
digital access to that history;
Enabling public access where
feasible to displays of collection
items;
Liaising with the Royal United
Hospital Foundation Trust in relation
to those collection items owned by
the Trust;
Expanding the collection,
particularly by means of donated
items;
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Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
The trustees’ consideration and decision making has had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional information**
Volunteers’ contributions have been key to Contribution made by the functioning of the Museum, including volunteers the following activities: Museum Director Creating virtual models of the Royal National Hospital for Rheumatic Diseases as it was experienced in 1742 and 2019. Cataloguing and photographing the collection Accountancy and Financial Review
## **Achievements and Performance**
In summary:
During the year, notice was given to BMM to vacate the premises provided by the Summary of the main Pulteney Practice at 35 Gt Pulteney St in achievements of the Bath. Those premises had been allocated charity, identifying the to BMM on a medium-term basis, after the difference the charity’s Museum collection had to be moved due to work has made to the the pending development of the Royal circumstances of its National Hospital for Rheumatic Diseases beneficiaries and any at Upper Borough Walls. wider benefits to society In the face of the challenges posed by the as a whole. continuing Covid pandemic restrictions and the lack of suitable accommodation, the BMM trustee board committed to making progress towards a ‘virtual museum’, with a substantially enhanced level of digital access for the public, complemented by ‘pop up’ displays at suitable heritage (or other partner) locations in the city of Bath. In the context of the transition to become a ‘virtual’ Museum, trustees continued to work jointly with representatives from the University of Bath and the Bath Royal Literary and Scientific Institute to develop digital 3D models of the historic Royal National Hospital for Rheumatic Diseases (RNHRD), that will be accessed via the BMM website and used in project work by schools. The models will show the RNHRD
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in 1742 and in 2019, with a virtual tour through hospital wards and rooms providing information on key physicians etc. This initiative will contribute to promoting the heritage of the RNHRD in a period when the historic building is subject to development. Work was also carried out in 2021 to expand Learning features on the Museum’s website
## **Financial Review**
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Review of the charity’s Unrestricted cash funds as at 31/12/2021
financial position at the were £11285. Liabilities at 31/12/2021
end of the period were £2080.
Statement explaining the The Trustees have examined the charity’s
policy for holding requirements for reserves considering the
reserves stating why main risks to the organisation. Regular
they are held financial reviews are conducted, and
expenditure is only approved by the
Trustees when funds are available.
Amount of reserves held Funds are held to cover committed
expenditure such as collection insurance,
website design and maintenance.
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## **Additional information**
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The charity’s principal The principal source of funds in 2021 were
sources of funds donations, legacies and grants.
(including any
fundraising)
The over - riding risk facing the charity in
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||A description of the
principal risks facing the
charity|2021 was the impact of the Covid
pandemic restrictions that very
signifcantly afected the Museum’s ability
to engage with the public.
Other risks were generic to small
museums, namely issues of volunteer
capacity and continuity, together with the
need to ensure sufcient income to cover
unavoidable costs.||
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing CIO Constitution
document
How is the charity Charitable Incorporated Organisation
constituted?
Trustee selection Trustees are selected on the basis of
methods including having relevant knowledge, skills and
details of any experience to contribute to the operation
constitutional provisions of the Museum. Individual trustees may be
e.g. election to post or appointed after identification of a need for
name of any person or specific expertise to be contributed to the
body entitled to appoint Board’s decision making.
one or more trustees
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## **Additional information**
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Bath Medical Museum is a small charity
The charity’s with a simple structure where volunteers
organisational structure who have responsibility for the museum
and any wider network collection, web design and public
with which the charity engagement report to the Director. These
works roles are all voluntary. The Accountant and
Fund Raiser report directly to trustees.
The Trustee Board initiated a membership
scheme in November 2019 and a small-
scale membership was established early in
2020.
Royal United Hospital (Bath) Foundation
Trust –a Collection Loan Agreement was in
Relationship with any place in conjunction with the RUH Trust.
related parties Pulteney Practice – for several months in
2021, a base and storage facilities for the
Museum collection were provided by the
Pulteney GP practice for a service charge
fee.
Bath Thermae Spa - it had been agreed in
principle with the Thermae Spa to pursue
the opportunity for joint use of the
Thermae Spa Visitor Centre, but
arrangements could not be taken forward
in 2021 due to the pandemic restrictions.
Bath Spa University – several students
including Heritage Management MA
students have undertaken placements with
the Museum.
Subsequent to contact with a number of
Valuation and Insurance established valuers to check on their
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||of the Museum Collection|specialist knowledge and fee rates, a
valuer from the Bristol Auction Rooms
assessed the collection in July 2019 and
provided a report to trustees. The valuation
report was the basis of the application for
insurance cover to the Ecclesiastical
Insurance company. A policy in relation to
the collection was agreed with that
company in October 2019 and remained in
place throughout 2020 and 2021.||
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## **Reference and Administrative details**
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Charity name Bath Medical Museum
Other name the charity None
uses
Registered charity 1176084
number
Charity’s principal c/o The Pulteney Practice
address 35 Great Pulteney St
BATH BA2 1JT
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**Names of the charity trustees who managed the charity in 2021**
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Name of
person (or
Dates acted if not body) entitled
Trustee name Office (if any)
for whole year to appoint
trustee (if
any)
Dr Roger Rolls Chair The Trustee
1 Board appoints
all trustees.
2 Judith Coles
Gillian Kersley
5
Ryan
7 Dr John Kirkup
8 Richard Meunier
Paul Thomas Appointed with effect
9 from 8 [th] September
2021
11 Dr Linda Watts Secretary
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**Corporate trustees – names of the directors at the date on which this Annual Report was approved**
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Director name
Roger Lewis Rolls Chair
Linda Anne Watts Secretary
Bruno Bubna – Kasteliz
Judith Coles
John Kirkup
Richard Meunier
Paul Thomas
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## **Additional information**
## **Names of advisers**
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Type of Name Address
adviser
Fund Raiser Kate Lane
Financial Kylie Doell
Adviser/
Accountant
Web Design Lee Scott
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## **Name of chief executive or names of senior staff members**
Stephen Dunning, Museum Director (unpaid volunteer role)
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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**Signature(s)** _Linda Watts_
**Full name(s)** Linda Anne Watts
**Position** Secretary to the Trustee **(eg** Board **Secretary, Chair, etc)**
**Date** 29th September 2022
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**Charity Name No (if any) Bath Medical Museum 1176084 Receipts and payments accounts CC16a** Period start Period end date **For the period from** d t **To** 01-Jan-21 31-Dec-21 _Note 1_
## **Section A Receipts and payments**
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Restricted Endowment
Unrestricted funds Total funds Last year
funds funds
to the
to the nearest £ to the nearest £ to the nearest £ to the nearest £
nearest £
A1 Receipts
Donations, legacies and grants 6,120 - - 6,120 2,500
Members’ subscriptions - - - - 945
Fundraising activities 563 - - 563 70
Activities for generating funds (trading) - - - - 30
HMRC Gift Aid receipt 198 - - 198 51
Lectures 200 - - 200 150
- - - - -
- - - - -
7,080 - - 7,080 3,746
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 7,080 - - 7,080 3,746
A3 Payments
Printing, postage, stationery and computer
supplies - - - - 165
Fundraising costs (trading activities) 909 - - 909 671
Membership & Associations 144 - - 144 225
Exhibition Expenses - - - - -
3D Min Model 1,000 1,000
Operating Costs - - - - 4,000
E-mail/Internet 142 - - 142 49
Insurance 550 - - 550 558
Other - - - - 30
- - - - -
Sub total [ 2,746 ] - - 2,746 5,698
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 2,746 - - 2,746 5,698
Net of receipts/(payments) 4,334 - - 4,334 - 1,951
A5 Transfers between funds - - - - -
A6 Cash funds last year end 6,951 - - 6,951 8,902
Cash funds this year end 11,285 - - 11,285 6,951
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|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
_Note 3_
_Note 4_
Date of
approval|
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B5 Liabilities**|Bank Account
Petty cash float
**Details**
(agree balances with receipts and payments
account(s))
**Details**
**_Total cash funds_**
**Details**
**Details**
Display cabinets
**Details**
Kate Lane invoice Dec
Web site design and Maintenance
The Min Project Stage 2 - Harry Wyatt
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**11,285**
**-**
**-**
**-**
**-**
**11,285**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
50
1000
1030
**-**
Print Name|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**||
||||**-**||
||||OK||
## **Notes to the accounts**
## **Note 1**
Bath Medical Museum is a Charitable Incorporated Organisation registered with the Charities
## **Note 2**
The accounts have been prepared on a Receipts and payments basis using a template provided by the Charities Commission. This is a recommended template and not a reporting requirement.
## **Note 3**
Liabilities consist of costs incurred during the financial year for which payment was not made prior to 31 Dec 2021
## **Note 4**
Amount payable to Lee Scott for Web site design and maintenance. Completion and final payment estimated as Mar 2022