## **Trustees' Annual Report for the period** Period start date **1 April 2020** Period end date **31 March 2021 To** **From** ## Section A Reference and administration details ## **Charity name BARROW HILL COMMUNITY TRUST** **Other names charity is known by** **Registered charity number (if any)** 1176069 **Charity's principal address** BARROW HILL MEMORIAL HALL 3 STATION ROAD BARROW HILL, CHESTERFIELD **Postcode S43 2PG** **Names of the charity trustees who manage the charity** |1
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13|**Trustee name**|**Office (if any)**|**Dates acted if**|**not for whole year**| |---|---|---|---|---| ||Simon Redding|Chair||| ||Lynne Haywood|||| ||Richard Prestidge|||| ||Gareth Sellers|(Chair)||To 13 March 2020| ||Stephen Bloor|||To 21 March 2020| ||BarryBingham|||To 16 June 2020| ||Paul Jacobs|||To 16 June 2020| ||Graeme Challands||From 23 July2020|To 26 January2021| ||Steve Wright|Treasurer|From 23 July2020|| ||Michelle Vickers||From 23 July2020|| ||Janice Bather||From 24 November 2020|| ||James Jackson||From 26 January2021|| ||Marion Thorpe||From 26 January2021|| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Foundation model constitution for a C.I.O. Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) In line with the Trustees Recruitment and Induction Policy, efforts to recruit Trustee selection methods and appoint new trustees take account of the board’s skills audit and (eg. appointed by, elected by) current capacity. **TAR** March **2012** 1 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Barrow Hill Memorial Hall was gifted to the communities of Barrow Hill and Hollingwood after the First World War in memory of local casualties. The building was to be held in trust to be used for the benefit of local people. Following the re-structuring of the Charity in 2017, it is still held on the original trusts. The trustees are represented at meetings of the Active Derbyshire Partnership, the Staveley Health and Well-being Network and the Chesterfield Cultural Education Partnership. The board developed their policies on induction and training of trustees in March 2019 and have kept these under annual review. All trustees give their time as volunteers and receive no payment or other benefits for carrying out their duties as a trustee ## **Section C Objectives and activities** To establish and run a community centre at the Memorial Hall **and** **Summary of the objects of the** To provide facilities for recreation and leisure time in the interests of **charity set out in its** social welfare with the object of improving the conditions of life for local **governing document** people. In managing Barrow Hill Memorial Hall, the trustees have had due regard to the Charity Commission’s public benefit guidance. **Summary of the main** to the Charity Commission’s public benefit guidance. **activities undertaken for the public benefit in relation to** Trustees aim to ensure that hire charges remain affordable for local **these objects (include within** users. Trustees carried out an annual review of charges and again **this section the statutory** agreed not to increase rates when the hall is permitted to open. **declaration that trustees have had regard to the guidance** During the period of this report, Covid lockdowns resulted in regular **issued by the Charity** activities being cancelled. However, trustees made the building available **Commission on public** as a food storage and collection point for Derbyshire Community Hub and **benefit)** funded equipment for physical activity packs for use by young people at home during school closures. ## **Additional details of objectives and activities (Optional information)** **Our Vision** is to provide local people with a community building they can You **may choose** to include be proud of. further statements, where relevant, about: **Our Mission** is to provide a multi-purpose hub for the community where people work together to deliver activities. - policy on grantmaking; - policy programme related investment; **We aim to** : - raise awareness of the Memorial Hall and encourage more people to get involved. - contribution made by volunteers. - repair and maintain the Memorial Hall through a phased development programme. **TAR** March **2012** 2 - provide a range of different spaces for activities and events to happen. - make the Memorial Hall viable through room hire and activities and by growing links with businesses. A great contribution is made by trustees and community volunteers, particularly with regard to development, maintenance, management, accounting, marketing, fundraising and preparing grant applications. Volunteers have set up and run a number of groups and have maintained contact with group members throughout lockdowns via social media. Without their valuable contribution of time, energy and expertise, the future operation of Barrow Hill Memorial Hall would not be possible. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** In March 2020, all community building s were closed as part of the Governments response to the Covid-19 pandemic and all social groups and planned fundraising activities had to be suspended. However, the trustees continued to meet regularly or work remotely throughout the reporting period. They have: - Successfully put forward proposals to the Staveley Town Board for the Memorial Hall to be included as a key project in the Staveley Town Investment Plan. - Successfully applied for a grant from Veolia towards the cost of a new roof on the original part of the building; obtained quotes for the work, consulted with the conservation officer, engaged a contractor, installed a new slate roof and repaired roof joists. - Completed all legal matters pertaining to the Land Registry and Charity merger. - Applied for and managed government Covid-19 related grants. - • Successfully applied for grants to cover the architects’ costs for taking the building renovation plans to RIBA Stage 3, and for building reports by Structural and Mechanical and Electrical Engineers. - Obtained quotes for the future refurbishment of the Sports Hall, the installation of a Changing Places toilet and for a full survey and professional removal of any asbestos. - Hosted co-design workshops on the architects plans for the renovation of the Memorial Hall and the potential Community Housing project. These sessions were held on the school playground and the Hall car park. - Worked on-line with partner organisations. - Maintained the war memorial garden - Reviewed suppliers and taken out new utility contracts to minimise costs - Reviewed Finance and CCT policies - Financially supported a young people’s project to provide home physical activity packs during lockdown One of our trustees set up the Derbyshire Community Hub and, with the help of volunteers, has provided and delivered food parcels to those in need throughout the pandemic. Trustees supported this initiative by providing storage space and electricity for fridges and freezers and as a collection point for food parcels. **TAR** March **2012** 3 Section E Financial review The trustees. reserves policy is to build reserves equal to at least 3 months, running costs to protect the continuty of the charity's activtties against fluctuations in income. Brlef statsment of th• charlty's pollcy on roseThes Detslls of any funds materially In deflclt None Further financial review detalls Ioptlonal Inforn)atlon) Throughout the reporting period, the charity has been unable to raise income from room hire and fundraising events. Govemment finanu81 support for community buildings have enabled trustees to cover Health and Safety needs and core costs e.g. Gas, Electricity. Insuranc£ etc. and a review of suppliers enabled these costs to be minimised. You may choosè to indude additional infomiation, where relevant about.. Ihe charity's prinapal sources of funds {induding any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives induding any ethical investment policy adopted. Project staff were in￿allY furfoughed but all fixed-temi contracts have now ended. Trustees ￿ntInued to submit applications for capital building works to support their aim of renovating the Memorial Hall for the centenary. Such grant$ a￿ restricted and can be sperrt solely on that purpose. Section F Other optional information Towards the end of the reporting period, it was announced that the Staveley Town Board would receive £25.2m from the govemment to carry out a number of projects. Induded in this funding is the project to novate the Memorial Hall and. subject to a viable business plan and match funding from other Sour￿$, could provtde anchor funding of up lo £1.4m. Trustees are currently Wofking on a business case and seeking match funding and soaal finan￿. Section G Declaration The trustses declare that thoy hav• approved the tru5tees' ¥&port above. Signad on behalf of the charity's trustees Slgnature(s} Full name(sl Position (eg Secretary, Chalr, i¥J LUOO E) TRLi S Tee TAR March 2012 CHARITY COMMISSION FOR ENfjiAND AND WALES BARROW HILL COMMUNITY TR￿T Receipts and payments accounts CC16a Forthe period from To Jl-Mar41 Section A Receipts and payments Un￿Stn¢t*d lund$ Re$tri¢te funds Endowment funds Total funds Last year to th* n•or•¥t£ ioth¢ n*4rtstÉ Al R•e•i Donabor FLffidrais Gr** irtome Hire ol HAU and Ewpment Gokt FL41ough Gr8nts Govt Ccwd R&H GrAnt Govt LockdLthn Grarts tao 516 25,827 8{122 82.12Z 1.109 2S.th) 17.2fy) f7,2Crf* Sub total(Gross income forAR) A2 Asset and investment 8ale8. 150e tabl81. 44439 210 126.6$7 Sub tolal B3.211 126,SS7 2•.$ A3 Paymènts Gov.. Audit and Accountsn Gov.. Consultin Gov.. Le alEx Prem.. Buildin Prem.. Ca Prem." Cleanin Prem". Electri p￿rn.. Ga$ PTrm". Heallh & Safe p￿M." Insurance Prem." Rates. Water Prem.. Re airs & Maintenan 8cts.. E ment nsed 8Ct5.' Other ect costs Staff.. Salaries &NI Staff.. Volunteers Ex 8ns85 Advertisin & Marketi ." Freelance Workers IT softwa￿ and Su Posta e, Pnntin tele hone & Internet 701 703 150 enses Securi J7 79,091 19.011 619 61 2,143 2,991 392 352 1,51 872 1.51B 872 1.196 241 35 315 3J$4 31• 3.414 9.468 7,177 311 180 19 83 ort 30 251 607 3é,422 ie,739 83,167 1(4),2 A4 A8s¢t and Inv•$tm•nt pU￿h•S¢S, l$ee lablel 2 x dgthumidrfiern 55D 550 1,025 1,025 Sub total 550 17.289 3,557 1￿,B48 37,447 Net of r8ceiptsI(payments) A5 Transfers betlbpen funds A6 Cash funds last year end Cash funds this year end 26,1 2SA11 7.151 18.471 19.0$9 2S.4it 27.828 17. 7.161 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted fijnds funds to nqarut£ to n•arnst£ Endowment funds to n•arn•t£ Laiegone$ B1 Cash funds ¢ooperthe8ankAccounl @ 31 321 17,344 Tolal cash lunds 27,626 17.344 Unrestricted fund5 lo n6irest£ Restricted funds * nearest£ Endowmerht funds to nearest£ Detalls Rounolng towhKh ¢urrentvalu• Details cost . Z#44 Fund towhk Dctails Memond Hal ¢04t{opUonall CurrnThtval B4 As8ets retained for the Charity'$ own use En￿o￿￿d Hal ￿rt0f0XlenWn Rintyenegdfoi 0$90th1 wotk Asbestos RemovA UnrÉ&trdÈd 9.4Yd M*chfuDding- AHF Grant Unresthded 2.845 UniesknLtsd Fund b)*1bkh Amountdue Wh¢n due Details B5 LiabilitieB Swjned by one or Injstees on behalf of all the tnjslees Signature Print Name Date of A./-￿ Barrow Hill Community Trust Notes to the Accounts for the period ended 31 March 2021 1. Basis of Accounilng In accordance with Charity Commission Regulations, the Trust is not required to prepare accounts on the Accruals Accounting basi5 as the Trust's gross income falls below the minimum level required. These accounts have therefore been prePa￿d on the Receipts and Payments basis. This method of reporting summarises the movements of all morw received and paid out by the charity during the financial year to 31, March 2021. 2. Charity Meryer On 4 December 2017, the trustees of Barrow Hill Memorial Club (Registered Charity No.'5204121 established a Charitable Incorporated Organisation. Barrow Hill Community Trust (Registered Charity No.'11760691 y a general vesting order made by the trustees on 11 January 2018, Barrow Hill Memorial Club (Registered Charity No.. 5204121 transferred all its assets and property to Barrow Hill Community Trust (Registered Charity No.. 11760691 which became the corporate trustee. The merger was completed, and the original charity wa5 removed from the charity register, on 8 June 2020. 3. Restrirted Funds The trustees are obliged to spend restricted funds only on the particular purposes set out by donors. Transfers from unrestrirted funds to restricted funds are required to meet any deficits on projects. Grants received in 2020- Funder rim Trust Veolia Bri ht Ideas Fund Lotte Communi Fund Govt.. Covid Retail & Hos Govt.. Lockdown Grar¢ts Govt.. Furlosj h Grants Amount 4,510 62,622 4,990 10,000 25,000 17,2(K) 2,205 Restslcted Pu ose Architect's fees for RIBA 3 lannin lace herita e roofs Business develo ment su Chan in Places Toilet ort Fix 2 x Dehumidifiers durin the ear. stin 4. Endowed Property The trustees considered the Net Book Value of the property to have been negligible on transfer. It Wa5 valued by Bothams at £120,0(Xl, in September 2019, and will be re-valued when renovations are complete. 5. Trustees During the year ended 31 March 2021 there were no transactions with related parties. None of the Trustees received any remuneration for their services to the Trust during the year. &Outslanding Guardlltees and Secured debts The trustees confirm, in accordance with the Charitable Incorporated Organisations (Generdll Regulations 2012, that at the year end, the CIO did not have any outstanding guarantees lo third parties nor any debts secured on assets of the CIO. Barrow Hill Communrty Trust C.l.O. Registered Charity.. 1176(%9 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of BARROW HILL COMMUNITh TRUST On accounts for the year ended 31 March 2021 Charty no Ilf any) 1176069 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the TnJst"} for the year ended 31103 12021 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of roport of the accounts in accordan￿ with the requirements of the Charities Act 20111.the Act.). I report in respect of my examination of the Trust's accounts c8rried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515}{bl of the Act. I have completed my examination. I confirm that no material matters have come lo my attention {other than that disdosed below ') in Connection with the examinalion which gives me cause to believe that in. any material respecl.. accounting re￿rdS were not kept in accordance wth section 130 of the Act or the accounts do not accord with the a(fL)unting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the w0￿S in the brackets rfthey do not apply. Slgned: ofL Name: R•l•vant professional qualificauonlsl or body {rfany): Address: tu SL*ts IER October 2018 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustggsl . m•mb8rs of , BARROW HILL COMMUNITY TRUST On accounts forthe year ended 31 March 2021 Charity no {rf any) 1176069 Set out on pagos I reF4)rt to the trustees on my exam1r￿li0Tr of the accounts of the atthe arrty llhe Trust'l for the year end￿ 31103 12021 Responsibililigs and As the tharty trustees ofthe Tnjsi. you respongble forthe preparation basis of report of the aecounts in ¥0)￿ance wrth the r￿uIreMentS oflhe charib.es Act 2011 IlheA￿l. l ￿port in resFett of my exarrination ofthe TrusY$ accounts carried ¢￿rt under section 145 of the 2011 Act and in carrying OLrt my examinatK)n. I have foll¢Thv&J the applicable Diredions given by the Chairty Commission under section 14515}Ib} Lrfthe Ad. I have ctsmF4eted my examination. I ￿nfirM that no material matters have conR to my 8ttention (other than thal disdosal below.) in conn*ion with the examinab"L￿ which gives ￿ cause to bdbe* that in, any m*erial res￿.. 80)Junting records 7here not kept in arzordar￿ with sediLM 130 of the Act or the a(rounts do not &)>xd the arZ￿nting recor(Is Independent exarninerfs statement I have no I))n￿rnS and haNe other matters in connection with the examinats.on to which atteniion should be drawn in Order to enable a prO￿r understaThJing of the &J))unts lo be reached. . Please ￿lete the ￿￿S in the brndrets rftheydo not apply. Slgned: IbrL Name: Relevant professional qualificationlsl or body lrfanyl: Address: SyL) IER October 2018