Peterborough District Scout Council Annual Report and Examined Annual Accounts For the year ended the 28[th ] of February 2024
## Legal and Administrative Information
Trustees (who served in the period 1[st] March 2023 to 28[th] February 2024)
||Appointed|Until|
|---|---|---|
|P Parsons|1stMarch 2020||
|G Vincent|1stMarch 2020||
|T Burgess|1stMarch 2020||
|P Lumley|1stMarch 2020||
|V Cann|1stMarch 2020||
|M Plant|14thOctober 2020||
|T Law|8thSeptember 2021||
|A Burgess|14thOctober 2020||
|J Metheram|16thOctober 2023||
|J Walker|2ndOctober 2022|16thOctober 2023|
|S Crane|2ndOctober 2022||
|M Royle|2ndOctober 2022||
|D Smart|2ndOctober 2022||
|F McDonald|2ndOctober 2022|16thOctober 2023|
|N DoughtyColbert|2ndOctober 2022||
|A Pallister|16thOctober 2023||
Charity Number 1176050
## Independent Examiner
Cheryl Aves Simplex Solutions 33 Hoylake Drive Farcet Peterborough PE7 3BD
## Trustees Report
For the year ended 28[th] February 2024
The trustees present their report and financial statements for the year ended 28th February 2024.
The financial statements have been prepared in accordance in accordance with the notes set out to the financial statements and comply with the charity’s governing document, applicable in the Charities Act 2011 and “Accounting and Reporting by Charities, Statement of Recommended Practice 016 applicable in the UK and the Republic of Ireland (FRS 102) “(as amended for accounting periods commencing from 1st January 2016).
During the financial year covered by these financial statements national and international restrictions on movement and holding face to face meetings continued to largely apply.
## Objectives and activities
The charity supports Network Units, Explorer Scout Units and Scout Groups across Peterborough and its surrounding locations. It aims to ensure that young people learn skills for life through the leadership teams at District and Group levels.
The trustees have considered the guidance issued by the Charity Commission on public benefit in determining the activities of the charity.
## Overview
Since its formation in September 2017 the charity has been managed by its trustees. Their details are shown below. The trustee board has met at regular intervals throughout the year. A full range of activities have been undertaken in the previous year at a District level including the Peterborough Gang Show, Canoe Club and SWAN sailing expedition.
## Financial Review
Membership subscriptions chargeable at £3.50 per youth member remains as the primary source of receipts. Added to this are amounts generated through badge sales.
The properties owned by the District have mainly been financed by the grants received during the COVID period. For one of the properties rental income has been received from a 3rd party who make regular use of the building. For both buildings costs of maintenance and other items including utilities and insurance cover have also been met. The trustees are reviewing the situation with both properties and are considering options for the future.
The accounts have been prepared on an ongoing basis and the trustees are confident that they have sufficient in reserves to meet predicted costs arising in the next financial year.
Structure, governance and management
The trustee board adopt the Policy, Organisation and Rules (POR) published by the Scout Association, including the constitution as laid down in rule 5.16. and modified by agreement at the meeting of the District Scout Council (AGM).
As previously stated, the trustees have met regularly to ensure that all applicable issues have been addressed. The financial accounting records have been duly examined and the report by the independent examiner can be found within this document.
The accounts were adopted by the trustees at a meeting on 10[th] March 2025
Some of the trustees have links with other Scout Charities and due account is taken of this in decision making processes.
Funds held as custodian trustee
The Charity pays subscriptions to the Cambridgeshire County Scout Council and to the Scout Association. Both these bodies supply other services to the Charity. The Charity itself makes a charge against the locally based Scout Groups and Units within its area.
The trustees’ report was approved by the Peterborough Scout District Executive Committee
Philip Simon Parsons
Tim Burgess
Dated
Independent Examiners Report
See next pages.
## Independent examiner's report on the accounts
## _Section A Independent Examiner’s Report_
> **Report to the trustees/** PETERBOROUGH DISTRICT SCOUT COUNCIL **members of**
|**On accounts for the year**
**ended**|28/2/2024|**Charity no**
**(if any)**|1176050|
|---|---|---|---|
We report to the trustees on our examination of the accounts of the above charity (“the Trust”) for the year ended 28/2/2023.
**Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
We report in respect of our examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination, we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which give us cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** CHERYL AVES **Date:** 24/04/2025
**Name:** SIMPLEX SOLUTIONS
**Address:** 33 HOYLAKE DRIVE FARCET PETERBOROUGH, PE7 3BD
Statement of Financial Activity For year ending 28[th] February 2024
## **Peterborough District Scout Council Reg. Charity No, 1176050 Statement of Financial Activity**
For the Year Ended 29 February 2024
|**Peterborough District Scout Council**
**Reg. Charity No, 1176050**
**Statement of Financial Activity**
For the Year Ended 29 February 2024|||
|---|---|---|
||**2024**
**2024**
**2024**
**2024**
**2023**
**Unrestricted**
**funds**
**Designated**
**Funds**
**Endowment**
**funds**
**Total funds**
**Total funds**||
|**RECEIPTS AND PAYMENTS ACCOUNT**
**RECEIPTS**
**Donations, legacies and similar income**
Membership Subscriptions
Donations
**Grants**
Maintenance Grants
Other Grants
**Fundraising Events**
Activities
Clothing and Badge Sales
Loans Repaid
Other Fundraising Activities
**Building Income**
Hire of Building
Hire of Equipment
**Investment Income**
Bank Interest
**TOTAL GROSS INCOME**|30,435
-
-
30,435
2,901
-
-
2,901
33,336
-
-
33,336
-
-
-
-
-
-
-
-
-
-
-
-
37,411
-
-
37,411
5,250
-
-
5,250
180
-
-
180
2,077
-
-
2,077
44,918
-
-
44,918
-
1,200
-
1,200
200
-
-
200
200
1,200
-
1,400
2
-
-
2
2
-
-
2
**78,456**
**1,200**
**-**
**79,656**|29,456
-|
|||29,456
-
-|
|||-
25,217
5,204
7,205
3,486|
|||41,112
1,200
-|
|||1,200
-|
|||-|
|||**71,768**|
||||
|**PAYMENTS**
**Charitable Payments**
Membership Fees paid onto
Cambridgeshire County Scout
Council
Youth programme and activities
Adult support and training
Rent & Rates
Water and Sewerage
Electricity and Gas
Insurance
Repairs and Renewals
Materials and equipment
Printing and photocopying
Uniforms and Badges
AGM and trustee expenses
Grants Issues
Bank Charges
Other Expenditure
**Fundraising Expenses**
Loans to Groups
Other Fundriasing Costs
**TOTAL GROSS EXPENDITURE**|28,623
-
-
28,623
34,954
-
-
34,954
945
-
-
945
4,722
79
-
4,801
191
117
-
308
472
675
-
1,148
780
2,431
-
3,211
129
-
-
129
1,117
-
-
1,117
38
-
-
38
-
-
-
6,206
-
-
6,206
-
-
-
-
660
-
-
660
193
-
-
193
362
-
-
362
79,392
3,302
-
82,695
180
-
-
180
5
-
-
5
185
-
-
185
**79,577**
**3,302**
**-**
**82,880**|23,855
23,178
402
2,951
429
1,148
4,034
1,139
363
201
-
4,969
-
4,568
259
24|
|||67,518
3,629
21|
|||3,650|
|||**71,168**|
||||
## **Peterborough District Scout Council Reg. Charity No, 1176050 Statement of Financial Activity**
For the Year Ended 29 February 2024
**----- Start of picture text -----**
2024 2024 2024 2024 2023
Unrestricted Designated Endowment
Total funds Total funds
funds Funds funds
RECEIPTS AND PAYMENTS ACCOUNT Summary
Cash funds from last year 95,575 28,982 - 124,557 123,957
Net Receipts(Payments) - 1,121 - 2,102 - - 3,223 600
Transfers between funds - - - - -
Cash funds this year end 94,454 26,880 - 121,334 124,557
STATEMENT OF ASSETS AND LIABIITIES AT THE END OF THE YEAR
Cash Funds
Current Accounts District General Current Account 28,766 26,878 - 55,644 62,106
District Activity Accounts 315 2 - 317 317
Dragon ESU 4,484 - - 4,484 3,526
Honor ESU 3,650 - - 3,650 3,631
Valour ESU 2,793 - - 2,793 2,641
Canoe Club Activity Team 11,906 - - 11,906 11,758
Gang Show Activity Team 16,250 - - 16,250 18,100
SWAN Sailing Activity Team 22,590 - - 22,590 21,807
90,755 26,880 - 117,635 123,887
Deposit Accounts Honor ESU 219 219 217
Gang Show Activity Team 3,136 3,136 -
3,355 - - 3,355 217
Cash Floats Dragon ESU 9 - - 9 109
Honor ESU 102 - - 102 94
Valour ESU 48 - - 48 200
Canoe Club - - - - 51
SWAN Sailing Activity Team 186 - - 186 -
344 - - 344 453
TOTAL CASH FUNDS 94,454 26,880 - 121,334 124,557
Note 3
OTHER MONETARY ASSETS - - - - -
OTHER INVESTMENT ASSETS - - - - -
NON MONETARY ASSETS FOT CHARITY USE
Badge Stock 2,500 2,500 2,500
Land and Buildings (Note 3.) 442,273 442,273 455,952
Other - - - - 1,165
2,500 442,273 - 444,773 459,617
LIABILITIES - - - - -
TOTAL NET ASSETS 96,954 469,153 - 566,107 584,174
**----- End of picture text -----**
## **Peterborough District Scout Council Reg. Charity No, 1176050 Statement of Financial Activity**
For the Year Ended 29 February 2024
## **Financial Notes**
## **1. Trustees meetings**
The trustees have held a number of meetings to enable them to discharge their responsibilities
## **2. Accounting Policies**
The principal accounting policies adopted for the preparation of the Statement of Financial Activity are as follows:
## **Basis of Preparation**
The Charity is registered in England and Wales and is not a company. Under part 11 of the Charities Act 2011 the charity is permitted to prepare receipt and payments statements providng the Gross income of the charity does not exceed £ 250,000.
## **Fund Accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in accordance with the general obligations of the Charity and which have not been designated for other purposes.
Defined or Restricted funds can only be used for a particular purpose as defined in the objectives of the charity.
|**3. Analysis of Designated Funds**
**2024**
**Fund**
**St Micheals**
**1st**
**Medehamstede**
**Total Fund**
Fund Balance from Last Year
11,884
17,098
28,982
Add Receipts from:
Rents Received
1,200
1,200
Electricity Refund
Insurance Refund
Less Payments for:
Rent and Rates
79
79
Water and Sewerage
117
117
Electricity
493
182
675
Repairs
-
Insurance
1,449
982
2,431
Fund Balance for this year
**9,941.58**
**16,938**
**26,880**
Tangible Assets : Land and Buildings
Fund Balance from Last Year
184,392
271,560
455,952
Less Depreciation
5,532
8,147
13,679
Fund Balance for this year
**178,860**
**263,413**
**442,274**
Notes : Depreciation has been calculated at 3% on a reducing balances and is reported for the purposes of valuation only.|**2023**
**Total Fund**
33,595
1,200
7
32
257
229
807
1,139
3,420|
|---|---|
||**28,982**|
||470,054
14,102|
||**455,952**|
|||
## District Commissioners’ Report -1st March 2023 – 28th February 2024
As we come to the close of another exciting and successful Scouting year, I am proud to reflect on all that we have accomplished together across Peterborough. From growth in membership to new community partnerships and unforgettable adventures, 2023–2024 has been a year defined by progress, resilience, and the unwavering dedication of our volunteers.
## **Membership Growth**
I’m delighted to report a **6.8% increase in overall membership** across our District this year. This growth is a testament to the welcoming and engaging environment we’ve fostered in our Groups, as well as the reputation Peterborough Scouts continues to build in our local communities.
This positive trend includes:
- More young people joining our Squirrel, Beaver, Cub, Scout, and Explorer sections.
- An increase in adult volunteers stepping forward to help make Scouting happen.
- Higher retention rates, particularly among older age groups and those transitioning between sections.
- We know this growth doesn't happen by accident—it reflects the collective efforts of our leaders, volunteers, parents, and young people who advocate for and embody the values of Scouting every day.
## **Highlights from the Year**
## **Adventure & Programme Delivery**
From nights away under canvas to first hikes and pioneering projects, young people have continued to thrive through safe, fun, and adventurous activities. Many Groups have worked hard to refresh and enrich their programme, ensuring variety, challenge, and the development of key skills for life.
## **Looking Ahead**
With momentum behind us, we are entering 2024–2025 with clear goals:
- Continuing to grow our volunteer base and support flexible volunteering.
- Strengthening Group governance and Trustee Boards.
- Supporting youth-led Scouting and giving young people more of a voice.
- Ensuring every section can deliver safe, high-quality programmes.
- Launch of new programme resources and working toward improved inclusivity and accessibility across the District.
## **A Personal Thank You**
To every volunteer—whether you run a section weekly, support behind the scenes, or help occasionally—thank you. Scouting in Peterborough is thriving because of you. Your time, energy, and belief in what we do changes lives.
Let’s continue to inspire the next generation of Scouts to be curious, compassionate, and courageous.
## **Tom Law**
## **Lead Volunteer**
## **Peterborough**