Peterborough District Scout Council Annual Report and Examined Annual Accounts For the year ended the 28[th ] of February 2023
Legal and Administrative Information
Trustees (who served in the period 1[st] March 2022 to 28[th] February 2023)
| Appointed | Until | |
|---|---|---|
| P Parsons | 1stMarch 2020 | |
| J Smith | 1stMarch 2020 | 1stApril 2022 |
| L Spencer | 1stMarch 2020 | 1stApril 2022 |
| C Westbrook | 1stMarch 2020 | 2ndOct 2022 |
| G Vincent | 1stMarch 2020 | |
| T Burgess | 1stMarch 2020 | |
| M Robinson | 1stMarch 2020 | 2ndOct 2022 |
| P Lumley | 1stMarch 2020 | |
| V Cann | 1stMarch 2020 | |
| A Sadler | 1stMarch 2020 | 2ndOct 2022 |
| M Plant | 14thOctober 2020 | |
| A Burgess | 14thOctober 2020 | |
| A Harrod | 14thOctober 2020 | 2ndOct 2022 |
| C Pallister | 8thSeptember 2021 | 2ndOct 2022 |
| T Law | 8thSeptember 2021 | |
| J Walker | 2ndOctober 2022 | |
| S Crane | 2ndOctober 2022 | |
| M Royle | 2ndOctober 2022 | |
| D Smart | 2ndOctober 2022 | |
| F McDonald | 2ndOctober 2022 | |
| N Doughty-Colburt | 2ndOctober 2022 |
Charity Number 1176050
Independent Examiner Cheryl Aves Simplex Solutions 33 Hoylake Drive Farcet Peterborough PE7 3BD
Trustees Report
For the year ended 28[th] February 2023
The trustees present their report and financial statements for the year ended 28th February 2023.
The financial statements have been prepared in accordance in accordance with the notes set out to the financial statements and comply with the charity’s governing document, applicable in the Charities Act 2011 and “Accounting and Reporting by Charities, Statement of Recommended Practice 016 applicable in the UK and the Republic of Ireland (FRS 102) “(as amended for accounting periods commencing from 1st January 2016).
During the financial year covered by these financial statements national and international restrictions on movement and holding face to face meetings continued to largely apply.
Objectives and activities
The charity supports Network Units, Explorer Scout Units and Scout Groups across Peterborough and its surrounding locations. It aims to ensure that young people learn skills for life through the leadership teams at District and Group levels.
The trustees have considered the guidance issued by the Charity Commission on public benefit in determining the activities of the charity.
Overview
Since its formation in September 2017 the charity has been managed by its trustees. Their details are shown below. The trustee board has met at regular intervals throughout the year. A full range of activities have been undertaken in the previous year at a District level including the Peterborough Gang Show, Canoe Club and SWAN sailing expedition.
Financial Review
Membership subscriptions chargeable at £3.00 per youth member remains as the primary source of receipts. Added to this are amounts generated through badge sales.
The properties owned by the District have mainly been financed by the grants received during the COVID period. For one of the properties rental income has been received from a 3rd party who make regular use of the building. For both buildings costs of maintenance and other items including utilities and insurance cover have also been met. The trustees are reviewing the situation with both properties and are considering options for the future.
The accounts have been prepared on an ongoing basis and the trustees are confident that they have sufficient in reserves to meet predicted costs arising in the next financial year.
Structure, governance and management
The trustee board adopt the Policy, Organisation and Rules (POR) published by the Scout Association, including the constitution as laid down in rule 5.16. and modified by agreement at the meeting of the District Scout Council (AGM).
As previously stated the trustees have met regularly to ensure that all applicable issues have been addressed. The financial accounting records have been duly examined and the report by the independent examiner can be found within this document.
The accounts were adopted by the trustees at a meeting on
Some of the trustees have links with other Scout Charities and due account is taken of this in decision making processes.
Funds held as custodian trustee
The Charity pays subscriptions to the Cambridgeshire County Scout Council and to the Scout Association. Both these bodies supply other services to the Charity. The Charity itself makes a charge against the locally based Scout Groups and Units within its area.
The trustees’ report was approved by the Peterborough Scout District Executive Committee
Philip Simon Parsons
Tim Burgess
Dated 11/10/23
Independent Examiners Report See next pages.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ PETERBOROUGH DISTRICT SCOUT COUNCIL members of
| On accounts for the year ended |
28/2/2023 | Charity no (if any) |
1176050 |
|---|---|---|---|
We report to the trustees on our examination of the accounts of the above charity (“the Trust”) for the year ended 28/2/2023.
As the charity's trustees, you are responsible for the preparation of the accounts in Responsibilities and basis of accordance with the requirements of the Charities Act 2011 (“the Act”). report
We report in respect of our examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination, we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which give us cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: CHERYL AVES Date: 13/09/2023
Name: SIMPLEX SOLUTIONS
Address: 33 HOYLAKE DRIVE FARCET PETERBOROUGH, PE7 3BD
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Statement of Financial Activity For year ending 28[th] February 2023
PETERBOROUGH DISTRICT SCOUT COUNCIL
BALANCE SHEET
AS AT 28 FEBRUARY 2023
| Fixed Assets Tangible Assets Less depreciation @ 3% Current Assets Stocks Debtors Cash at bank and in hand Creditors:amounts falling due within one year Sundry Creditors Cash at bank and in hand Designated funds General Unrestricted funds Fixed assets Current Assets Notes Fixed assets comprise of 2 buildings St. Michaels Medehamstede Less depreciation @ 3% Stocks Badges £2,500 Debtors Membership £522 |
£ £470,054 £14,102 £455,952 £2,500 £522 £125,436 £128,458 £128,458 £93,287 £32,148 £125,436 £470,054 £3,665 £473,719 £190,095 £279,959 |
£ £584,410 £470,054 £14,102 |
|---|---|---|
| £455,952 | ||
| PETERBOROUGH DISTRICT SCOUT COUNCIL | PETERBOROUGH DISTRICT SCOUT COUNCIL | PETERBOROUGH DISTRICT SCOUT COUNCIL | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| STATEMENT OF FINANCIAL ACTIVITIES | |||||||||||
| INCLUDING INCOME AND EXPENDITURE ACCOUNTS | |||||||||||
| Year ended 28 February 2023 | |||||||||||
| Unrestricted | Designated | Totals | Totals 2022 £0.00 £2,618.00 £0.00 £3,046.00 £3,946.00 £21,006.00 £175.00 £0.00 £1,328.00 -£786.00 £1,197.00 |
||||||||
| Income & endowments from | funds 2023 | funds 2023 | 2023 | ||||||||
| Donations & legacies | £0.00 | £0.00 | £0.00 | ||||||||
| Chatitable activities | £5,274.21 | £0.00 | £5,274.21 | ||||||||
| Investments | £0.00 | £0.00 | £0.00 | ||||||||
| St Michaels HQ | £0.00 | £21.03 | £21.03 | ||||||||
| 1st Medehamstede HQ | £0.00 | £1,217.89 | £1,217.89 | ||||||||
| SWAN | £0.00 | £20,568.45 | £20,568.45 | ||||||||
| GangShow | £0.00 | £5,265.00 | £5,265.00 | ||||||||
| Canoe Club | £0.00 | £1,342.00 | £1,342.00 | ||||||||
| 5th Peterborough | £0.00 | £2,370.00 | £2,370.00 | ||||||||
| 17th Nene(Hamptons) | £0.00 | £285.67 | £285.67 | ||||||||
| Freedom ESU | £0.00 | £2,421.27 | £2,421.27 | ||||||||
| General Explorers | £0.00 | £0.00 | £0.00 | ||||||||
| 2022/23 MembershipFees | £21,663.00 | £0.00 | £21,663.00 | ||||||||
| 2023/24 Membershipfees | £2,929.50 | £0.00 | £2,929.50 | ||||||||
| Previous loans | £4,549.65 | £0.00 | £4,549.65 | ||||||||
| total receipts | £34,416.36 | £33,491.32 | £67,907.68 | £32,530.00 | |||||||
| £5,305.00 £4,196.00 £3,527.00 £11,097.00 £3,293.00 £552.00 £109.00 |
|||||||||||
| Expenditure on | |||||||||||
| Charitable activities | £8,990.45 | £0.00 | £8,990.45 | ||||||||
| St Michaels HQ | £0.00 | £2,565.75 | £2,565.75 | ||||||||
| 1st Medehamstede | £0.00 | £3,285.95 | £3,285.95 | ||||||||
| SWAN | £0.00 | £14,469.65 | £14,469.65 | ||||||||
| GangShow | £0.00 | £8,920.00 | £8,920.00 | ||||||||
| Canoe Club | £0.00 | £646.68 | £646.68 | ||||||||
| 5th Peterborough | £0.00 | £3,619.30 | £3,619.30 | ||||||||
| 17th Nene(Hamptons) | £0.00 | £285.67 | £285.67 | ||||||||
| Freedom ESU | £0.00 | £945.63 | £945.63 | ||||||||
| General Explorers | £0.00 | £497.70 | £497.70 | ||||||||
| 2022/23 MembershipFees | £23,854.50 | £0.00 | £23,854.50 | ||||||||
| Total Payments | £32,844.95 | £35,236.33 | £68,081.28 | £28,079.00 | |||||||
| Operating surplus(loss) inperiod | £1,571.41 | -£1,745.02 | -£173.61 | £4,451.00 | |||||||
| Funds b/wd | 30,576.66 £ |
87,710.62 £ |
118,287.28 £ |
||||||||
| Gross transfers between funds | |||||||||||
| Valour,Vulcan and Honour ESU Funds 28/2/23 | 7,321.88 £ |
7,321.88 £ |
|||||||||
| Net funds at 1 March 2023 | 32,148.07 £ |
93,287.48 £ |
125,435.55 £ |
||||||||
| Notes | |||||||||||
| Membership Fees | |||||||||||
| Onegroupfeespaid inprevious financialyear | |||||||||||
| Twogroups fees outstanding | £522 | ||||||||||
| 5th Peterborough | |||||||||||
| District Banked for 5th for 2021/22 and most of 2022/23 | |||||||||||
| 17th Nene(Hamptons) | |||||||||||
| District acted as banker for 17th for aperiod in 2021/22 and 2022/23 | |||||||||||
| Freedom ESU | |||||||||||
| District actingas banker for ESU | |||||||||||
| Bank Balances | District | 62,106.43 £ |
|||||||||
| Canoe Club | 11,788.89 £ |
||||||||||
| GangShow | 17,890.00 £ |
||||||||||
| SWAN | 24,007.06 £ |
2,144.50 £ |
Acrued expenditure | ||||||||
| Honour ESU | 3,728.91 £ |
||||||||||
| Dragon ESU | 3,526.07 £ |
||||||||||
| Valour ESU | 2,641.23 £ |
||||||||||
| Vulcan ESU | 1,001.72 £ |
||||||||||
| Cash in Hand | 120.59 £ |
Notes to the Financial Statements
The Trustees have held a number of meetings to enable them to discharge their responsibilities. At the last AGM it was agreed to appoint Mr C Edwards to independently examine their accounts. During the year it became apparent that a new examiner was needed as Mr Edwards was unavailable, and so the Trustees agreed to appoint Mrs C Aves from Simplex Solutiuons to undertake the examination and his report can be found earlier in this report.
Accounting Policies
The principal accounting policies adopted for the preparation of the financial statements are as follows:
Basis of preparation
The Charity is registered in England and Wales and is not a company and is allowed under section 133of the Charities Act 2011 (“the Charities Act”) to prepare receipt and payments accounts provided the charity’s gross income is not over £250,000.
Accounting for receipts and payments
Receipts and payments are financial statements that summarise the movements of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank and building society current and other cash accounts into which money is banked or used to make payments. In accordance with eth “Receipts and Payments Introductory Notes” June 2013: New Format 2017, the Trustees are responsible for preparing a statement of Financial Activities – A Receipts and Payments Account and a Statement of Assets and Liabilities.
A Receipts and Payments Account provides an analysis of income and outgoing cash for the year for Unrestricted and Defined funds.
A statement listing assets and liabilities is required in receipts and payments accounts and consists of cash at bank balances and provides additional assets and liabilities such as stocks, debtors and creditors as at the balance sheet date.
Fund Accounting
General funds are Unrestricted funds which are available for use at the discretion of the Trustees in accordance with the general obligations of the Charity and which have not been designated for other purposes.
Defined or Restricted funds can only be used for a particular restricted purpose as defined in the objectives of the Charity.
Buildings
Building values have been taken as the agreed value in the last annual accounts less 3% depreciation. The net value of insurance for the two buildings is £580,734 which is in excess of the value stated within these accounts. The trustees are pursuing updated valuations on both buildings to inform the trustee board.
District Commissioners’ Report -1st March 2022 – 28th February 2023
The past year for Peterborough District has been a year of growing our membership whilst building on present and new relationships, mainly due to the great work of all of our volunteers who work tirelessly throughout the year to offer the young people of Peterborough the best opportunities on offer.
We have grown our membership by 7%, currently we have 628 young people across our 12 groups, our 2 Squirrel Drey's have been joined by 2 more this year, offering Scouting to more young people from 4 years old.
Our 262 adult volunteers lead and support our groups sections dedicating time and knowledge and giving young people a balanced programme, whilst some also offer their time and support on the District team.
We have held our first all District events since the pandemic. We had a St George’s Activity Day which whilst bringing everyone together to renew their promise also gave the opportunity to take part in Scouting activities put on by our local groups.
Recently we held a Top Awards ceremony being able to present certificates and celebrate the achievements of our young people with over 80 of them having achieved their Bronze, Silver, Gold, Platinum and Diamond Chief Scout Awards
Within the District this year we were happy to be able to celebrate Pete Lumley receiving his Silver Wolf from our County Commissioner, a great achievement celebrating many years of dedicated service, and many of our adults have also been presented with a range of long service awards within their own meeting places.
Thank you all for what you do and i look forward to seeing even more success over the next year.