Peterborough District Scout Council Annual Report and Examined Annual Accounts For the year ended the 28[th ] of February 2022
Legal and Administrative Information
Trustees (who served in the period 1[st] March 2021 to 28[th] February 2022)
| Appointed | Until | |
|---|---|---|
| P Parsons | 1stMarch 2020 | |
| J Smith | 1stMarch 2020 | |
| L Spencer | 1stMarch 2020 | |
| C Westbrook | 1stMarch 2020 | |
| A Dale | 1stMarch 2020 | 1stMarch 2021 |
| G Vincent | 1stMarch 2020 | |
| T Burgess | 1stMarch 2020 | |
| M Robinson | 1stMarch 2020 | |
| P Lumley | 1stMarch 2020 | |
| D Clements | 1stMarch 2020 | 15thJuly2021 |
| V Cann | 1stMarch 2020 | |
| A Sadler | 1stMarch 2020 | |
| M Plant | 14thOctober 2020 | |
| A Burgess | 14thOctober 2020 | |
| A Harrod | 14thOctober 2020 | |
| C Pallister | 8thSeptember 2021 | |
| T Law | 8thSeptember 2021 |
Charity Number 1176050
Independent Examiner
Charles Roger Edwards 8 Werrington Bridge Road Milking Nook Peterborough PE6 7PP
Trustees Report
For the year ended 28[th] February 2022
The trustees present their report and financial statements for the year ended 28th February 2022.
The financial statements have been prepared in accordance in accordance with the notes set out to the financial statements and comply with the charity’s governing document, applicable in the Charities Act 2011 and “Accounting and Reporting by Charities, Statement of Recommended Practice 016 applicable in the UK and the Republic of Ireland (FRS 102) “(as amended for accounting periods commencing from 1st January 2016).
During the financial year covered by these financial statements national and international restrictions on movement and holding face to face meetings continued to largely apply.
Objectives and activities
The charity supports Network Units, Explorer Scout Units and Scout Groups across Peterborough and its surrounding locations. It aims to ensure that young people learn skills for life through the leadership teams at District and Group levels.
The trustees have considered the guidance issued by the Charity Commission on public benefit in determining the activities of the charity.
Overview
Since its formation in September 2017 the charity has been managed by its trustees. Their details are shown below. To facilitate its ability to meet at regular intervals Teams has been used. As indicated above it has not been possible for all the range of activities such as the Peterborough Gang Show and Canoeing and Sailing events to be safely held. It is planned to agree to their resuming in the year 2022/23.
Financial Review
Membership subscriptions chargeable at £3.00 per youth member remains as the primary source of receipts. Added to this are amounts generated through badge sales.
Some amounts of government grants were also received in relation to St. Michaels & Medehamstede buildings. From the latter rental income has been received from a 3rd party who make regular use of the building. For both buildings costs of maintenance and other items including utilities and insurance cover have also been met.
Currently the trustees are acting to assist with the formation of a new Scout Group (5th Peterborough) and financial transactions for this Group are included within this report.
The accounts have been prepared on an ongoing basis and the trustees are confident that they have sufficient in reserves to meet predicted costs arising in the next financial year.
Structure, governance and management
Examiner The Council adopt the Policy, Organisation and Rules (POR) published by the Scout Association, including the constitution as laid down in rule 5.16.
Face to face meetings have been set aside whilst national restrictions have been in place, but as previously stated the trustees have met regularly using Teams to ensure that all applicable issues have been addressed. The financial accounting records have been duly examined and the report by the independent examiner can be found within this document.
The accounts were adopted by the trustees at a meeting on
Some of the trustees have links with other Scout Charities and due account is taken of this in decision making processes.
Funds held as custodian trustee
The Charity pays subscriptions to the Cambridgeshire County Scout Council and to the Scout Association. Both these bodies supply other services to the Charity. The Charity itself makes a charge against the locally based Scout Groups and Units within its area.
The trustees’ report was approved by the Peterborough Scout District Executive Committee
Philip Simon Parsons
Tim Burgess
Dated 10/12/22
Independent Examiners Report
Independent Examiners Report to the members and Trustees of Peterborough District Scout Council
I report to the Trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28 February 2022.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
Accounting records were not kept in accordance with section 130 of the Act or
-
The accounts do not accord with the accounting records
I have no concerns and have not come across any other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the account to to be reached.
Charles Roger Edwards ACMA, CGMA
8 Werrington Bridge Road
Milking Nook
Peterborough PE6 7PP
Date: 8[th] November 2022
Statement of Financial Activity For year ending 28[th] February 2022
PETERBOROUGH DISTRICT SCOUT COUNCIL
BALANCE SHEET
| AS AT 28 FEBRUARY 2022 Current Assets Stocks Debtors Cash at bank and in hand Creditors: amounts falling due within one year Sundry Creditors Cash at bank and in hand Designated funds General Unrestricted funds Notes The District owns 2 former Group HQs St. Michaels (net insured value) £190,095 Medehamstede (net insured value) £279,959 Sundry debtors comprise loans advanced to support local Scouting. They were repaid in full in 2022/3 Sundry Creditors comprise early payment of membership fees due in March 2022. |
£ 3,665.00 4,550.00 123,454.00 93,645.00 29,809.00 123,454.00 |
£ £ 131,669.00 3,132.00 128,537.00 |
|---|---|---|
| PETERBOROUGH DISTRICT SCOUT COU | PETERBOROUGH DISTRICT SCOUT COU | PETERBOROUGH DISTRICT SCOUT COU | NCIL | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| STATEMENTOF FINANCIAL ACTIVITIES | ||||||||||
| INCLUDING INCOME AND EXPENDITURE | ACCOUNTS | |||||||||
| Year ended 28 February 2022 | ||||||||||
| Unrestricted | Designated | Totals | Previous Year | |||||||
| Income & endowments from | funds 2022 | funds 2022 | 2,022.00 | |||||||
| Donations & legacies | - | - | - | |||||||
| Chatitable activities | 2,618.00 | - | 2,618.00 | |||||||
| Investments | - | - | - | |||||||
| St Michaels HQ | - | 3,046.00 | 3,046.00 | |||||||
| Medehamsted | e HQ | - | 3,946.00 | 3,946.00 | ||||||
| Explorer Units | (net) | - | 1,188.00 | 1,188.00 | ||||||
| SWAN Gang Show Canoe Club |
- | 21,006.00 | 21,006.00 | |||||||
| - | 175.00 | 175.00 | ||||||||
| - | - | - | ||||||||
| 5th Peterborough | - | 1,328.00 | 1,328.00 | |||||||
| 2021/2 Membershipfees | 12,555.00 | - | 12,555.00 | |||||||
| 2022/3 Membershipfees | 3,132.00 | - | 3,132.00 | |||||||
| Prioryear membershipfees | 1,197.00 | - | 1,197.00 | |||||||
| total receipts | 19,502.00 | 30,689.00 | 50,191.00 | 78,265.00 | ||||||
| Expenditure on | ||||||||||
| Charitable activities | 9,079.00 | 1,759.00 | 10,838.00 | |||||||
| St Michaels HQ | - | 4,196.00 | 4,196.00 | |||||||
| Medehamsted | e HQ | - | 3,527.00 | 3,527.00 | ||||||
| SWAN Gang Show Membership f Canoe Club |
- | 11,097.00 | 11,097.00 | |||||||
| - | 7,021.00 | 7,021.00 | ||||||||
| eespaid | 23,016.00 | - | 23,016.00 | |||||||
| - | 552.00 | 552.00 | ||||||||
| 5th Peterborough | - | 109.00 | 109.00 | |||||||
| Total Payments | 32,095.00 | 28,261.00 | 60,356.00 | 37,788.00 | ||||||
| Operating surplus(loss) inperiod | 12,593.00 - |
2,428.00 | 10,165.00 - |
40,477.00 | ||||||
| Funds b/wd Gross transfers between fund Net funds at 1 March 2022 |
s | 42,402.00 - 29,809.00 |
91,217.00 - 93,645.00 |
133,619.00 - 123,454.00 |
||||||
| Summary of funds | Unrestricted | Designated | ||||||||
| Barclays | 28,545.00 | |||||||||
| NatWest | 317.00 | |||||||||
| SASU | 947.00 | |||||||||
| 29,809.00 | ||||||||||
| StMichaelsHQ | 14,479.00 | |||||||||
| MedehamstedeHQ | 19,115.00 | |||||||||
| ESUResidue | 2,032.00 | |||||||||
| 5th Peterborough | 1,249.00 | |||||||||
| SWANsailing | 16,989.00 | |||||||||
| Canoe Club | 11,113.00 | |||||||||
| Gang Show | 19,787.00 | |||||||||
| ESUDragon | 2,609.00 | |||||||||
| ESUHonour | 2,614.00 | |||||||||
| ESUValour | 2,523.00 | |||||||||
| ESUFreedom | 1,136.00 | |||||||||
| 93,646.00 | ||||||||||
| Notes | ||||||||||
| Membershipfees | ||||||||||
| The figuresquoted show the a | ctual sums rece | ived | ||||||||
| andpaid duringthe accounting period. | ||||||||||
| Some of thepayments needed from Groups w | ere actually | |||||||||
| banked in theprevious financialyear and wer | epart | |||||||||
| of the funds b/fwd of £42402. A similar situati | on will arise in t | he accounts for 2022/23 | ||||||||
| Operatingcosts | ||||||||||
| Costs include sums relatingto short term loan | s to a Group (repaid in 2022/23) | |||||||||
| Also costs of buildingsurveys and expenses in | curred in adminstration of | |||||||||
| the Charity. |
Notes to the Financial Statements
The Trustees have held a number of meetings to enable them to discharge their responsibilities. At the last AGM it was agreed to appoint Amanda Wood to independently examine their accounts. During the year it became apparent that a new examiner was needed as Ms Wood was unavailable, and so the Trustees agreed to appoint Mr C Edwards to undertake the examination and his report can be found earlier in this report.
Accounting Policies
The principal accounting policies adopted for the preparation of the financial statements are as follows:
Basis of preparation
The Charity is registered in England and Wales and is not a company and is allowed under section 133of the Charities Act 2011 (“the Charities Act”) to prepare receipt and payments accounts provided the charity’s gross income is not over £250,000.
Accounting for receipts and payments
Receipts and payments are financial statements that summarise the movements of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank and building society current and other cash accounts into which money is banked or used to make payments. In accordance with eth “Receipts and Payments Introductory Notes” June 2013: New Format 2017, the Trustees are responsible for preparing a statement of Financial Activities – A Receipts and Payments Account and a Statement of Assets and Liabilities.
A Receipts and Payments Account provides an analysis of income and outgoing cash for the year for Unrestricted and Defined funds.
A statement listing assets and liabilities is required in receipts and payments accounts and consists of cash at bank balances and provides additional assets and liabilities such as stocks, debtors and creditors as at the balance sheet date.
Fund Accounting
General funds are Unrestricted funds which are available for use at the discretion of the Trustees in accordance with the general obligations of the Charity and which have not been designated for other purposes.
Defined or Restricted funds can only be used for a particular restricted purpose as defined in the objectives of the Charity.
District Commissioners’ Report -1st March 2021 – 28th February 2022
It’s been great to see our Groups and Units get back into Scouting after nearly 2 years of not being able to meet. Even more exciting is that our Groups have been back Camping, which is as we all know a very important part of Scouting.
Again, we saw a difficult year for our three Active Support Units – Gang Show, SWAN and Canoe Club, who were all unable to run. The good news is that SWAN has taken part in 2022 and our Gang Show will also take later in the year. I hope that Canoe Club will also be able to run sessions in the summer.
As a District at Census this year (Jan 2022) we had 590 young people (6-18) and 139 adults (GSLs, SLs, ASLs & SA) volunteering. This is up on last year, which is excellent considering what Scouting has been through. Also, during this year, we had just over 200 new requests to join Scouting. Sadly, we saw the closure of 2 Groups but excitingly the opening of 1 new group.
Even with all the problems as a District 39 Chief Scout Awards (17 Bronze, 21 Silver and 1 Gold) were awarded to our young people across the Sections and our adults continued to be awarded Long Service Awards, plus 13 Chief Scout Commendations for Good Service and Chris Roberts was awarded his Silver Acorn. Huge thanks goes to Martin Hall for keeping the District Awards updated.
We would like to end this report by thanking our Executive for all the support you have given us during are time as District Commissioner. Special thanks goes to Simon Parsons and Malcolm Robinson who worked with us joining the two executives and Districts together back in 2017 and to Tim Burgess who joined us.
We wish the new District Commissioner Tom and everyone involved with Peterborough Scouts all the best for the future.
Lucy & Jacquie