Peterborough District Scout Council Annual Report and Examined Annual Accounts For the year ended the 28[th] February 2021
Legal and Administrative Information
Trustees (who served in the period 1[st] March 2020 to 28[th] February 2021)
| Appointed | Until | |
|---|---|---|
| S Parsons | 1stMarch 2020 | |
| J Smith | 1stMarch 2020 | |
| L Spencer | 1stMarch 2020 | |
| C Westbrook | 1stMarch 2020 | |
| S Burgess | 1stMarch 2020 | 1stJuly2020 |
| A Dale | 1stMarch 2020 | |
| G Vincent | 1stMarch 2020 | |
| T Burgess | 1stMarch 2020 | |
| M Robinson | 1stMarch 2020 | |
| P Lumley | 1stMarch 2020 | |
| M Hall | 1stMarch 2020 | 14thOctober 2020 |
| D Clements | 1stMarch 2020 | |
| P Ashpool | 1stMarch 2020 | 14thOctober 2020 |
| F Nash | 1stMarch 2020 | 14thOctober 2020 |
| S Stedman | 1stMarch 2020 | 14thOctober 2020 |
| V Cann | 1stMarch 2020 | |
| A Sadler | 1stMarch 2020 | |
| M Plant | 14thOctober 2020 | |
| A Burgess | 14thOctober 2020 | |
| A Harrod | 14thOctober 2020 |
Charity Number 1176050
Independent Examiner
Amanda Wood 2 Ling Garth Bluebell Peterborough PE1 3UG
Trustees Report
For the year ended 28[th] February 2021
The trustees present their report and financial statements for the year ended 28th February 2021. The financial statements have been prepared in accordance with the accounting polies set out in the notes set out in the notes to the financial statements and comply with the charity’s governing document, applicable in the Charities Act 2011 and “Accounting and Reporting by Charities, Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1st January 2016).
It does need to be noted that for the overriding majority of the financial year national and international restrictions caused by the ongoing impact of Covid 19 prevented face to face events and activities taking place across the area covered by the Scout Council. Premises either directly owned or rented by local Groups have been closed as required.
Objectives and activities
As Scouts we believe in preparing young people with skills for life. The Peterborough District Scout Council supports Network Units, Explorer Scout Units and Scout Groups across Peterborough and its surrounding villages. Its objective is to encourage young people to do more, learn more and be more. Each week we support our members by providing the opportunity to enjoy fun and adventure whilst developing the skills they need to succeed.
The trustees have considered the guidance issued by the Charity Commission on public benefit in determining the activities of the charity.
Overview
The charity was formed in September 2017 and is managed by its trustees (the Executive Committee) who are named below. The trustees have continued to meet at regular intervals via Teams and other electronic methods. Details of their names are shown at the start of this report. They have agreed budgets for the spread of activities run by the District Commissioners or members of their teams of supporters. Some of the activities such as Peterborough Gang Show or the Peterborough Canoe Club involve significant amounts of financial and human resources to be successful. But all activities, including the direct support to Scout Units or individuals are designed to help the youth to gain skills for life.
Financial Review
The trustees were able to keep the annual membership subscription at £3 per youth member. Additionally, short term loans and advances provided in the previous year were repaid during the course of the year.
It may be noted that receipts for the year include grants made via local government sources in respect of the District’s HQ building.
Additionally, management of the assets and funds of the 1st Medehamstede Scout Group were taken in house as designated amounts during the year. Details of the transactions involved form a part of the overall accounts.
The accounts also reflect the impact of cancellations to the Canoe Club Gang Show & SWAN sailing expeditions. For the latter it was agreed that repayments to participants would be made from a combination of deposits held and refunds secured from 3rd parties.
The trustees remain confident that the accounts have been prepared on an ongoing basis. They are aware that across the District there could be requests for financial and other types of assistance to be made available from their accumulated reserves.
Structure, governance and management
The Council adopt the Policy, Organisation and Rules (POR) published by The Scout Association, including the constitution as laid down in rule 5.16.
As mentioned above face to face meetings were suspended due to COVID-19 and the business of the Executive Committee has been held virtually since March 2020. The financial statement was formally adopted at a virtual meeting held on 11[th] August 2021. In addition, the Executive agreed to modify the constitution of the Peterborough District Scout Council to allow the Annual General Meetings to take place virtually. This was agreed at the Executive meeting on the 5[th] August 2020.
Funds held as custodian trustee
The Charity pays subscriptions to The Scout Association which also supplies other services. The membership fees received by the Charity are from the Scout Groups and Units in and around the Peterborough area.
The trustees’ report was approved by the Peterborough Scout District Executive Committee
………………………
Philip Simon Parsons
Dated 11/8/21
Independent Examiners Report
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name Peterborough District Scout Council |
Charity Name Peterborough District Scout Council |
Charity Name Peterborough District Scout Council |
|---|---|---|---|
| 28thFebruary 2021 | Charity no (if any) |
1176050 | |
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2021.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
07/07/2021 | |
|---|---|---|
| Amanda Wood | ||
| AAT Level 4 Qualification Student Member of CIMA |
||
| 2 Ling Garth | ||
| Bluebell | ||
| Peterborough PE1 3UG |
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER
Statement of Financial Activity For year ending 28[th] February 2021
Peterborough District Scout Council
Charity no:
1176050
| Section A Receipts and payments A1 Receipts |
Receipts and payments accounts For the period from Period start date To Period end date 01-Mar-20 28-Feb-21 Unrestricted funds Designated funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
Last year to the nearest £ 0 4129 0 2558 4795 0 1001 0 0 9429 18277 0 525 0 172 0 19172 60058 0 0 0 60058 0 2400 0 3148 1610 463 0 6958 1001 0 0 0 18266 1000 217 168 0 89 229 2850 1000 218 4651 16519 16 166 60969 0 0 0 60969 |
|---|---|---|
| 1st Medehamstede Badge Sales Bank Interest etc Canoe Club ESU Cam Jam ESU loans repaid Events income Explorer Events income Explorers Designated fund Explorers Unit transactions Gang Show Group loans repaid Membership fees 2021 Membership fees (in advance) SASU St Michaels HQ SWAN Sailing Expedition |
0 19848 0 19848 869 0 0 869 0 0 0 0 0 0 0 0 0 0 0 0 4301 0 0 4301 0 0 0 0 0 686 0 686 0 0 0 0 0 0 0 0 0 620 0 620 413 0 0 413 1860 0 0 1860 9135 0 0 9135 0 0 0 0 0 19230 0 19230 0 21303 0 21303 |
0 4129 0 2558 4795 0 1001 0 0 9429 18277 0 525 0 172 0 19172 |
| Sub total(Gross income for AR) | 16578 61687 0 78265 |
60058 |
| A2 Asset and investment sales, (see table). Sub total Total receipts A3 Payments |
||
| 0 0 0 0 0 0 0 0 0 0 0 0 |
0 0 0 |
|
| 16578 61687 0 78265 |
60058 | |
| 1st Medehamstede Accountancy fees Admin & AGM Badge Purchases Canoe Club DC's running costs DESC running costs ESU Cam Jam District Events Costs Explorers Events costs Explorers Unit transactions Explorers Designated fund Gang Show Grants paid Grow Your Group Insurances Group Loans made OSM SASU St Michaels HQ Storage Container rent Sundry Costs Support for Groups etc. Swan Sailing Expedition Training |
0 3044 0 3044 250 0 0 250 219 0 0 219 737 0 0 737 0 525 0 525 218 0 0 218 74 0 0 74 0 0 0 0 140 0 0 140 0 686 0 686 0 0 0 0 0 71 0 71 0 2568 0 2568 0 0 0 0 0 0 0 0 168 0 0 168 1066 0 0 1066 42 0 0 42 0 0 0 0 0 3602 0 3602 500 0 0 500 0 0 0 0 0 0 0 0 0 23711 0 23711 0 0 0 0 |
0 2400 0 3148 1610 463 0 6958 1001 0 0 0 18266 1000 217 168 0 89 229 2850 1000 218 4651 16519 16 |
| Website Sub total |
168 0 0 168 |
166 |
| 3582 34207 0 37788 |
60969 | |
| A4 Asset and investment purchases Sub total Total payments |
||
| 0 0 0 0 0 0 0 0 0 0 0 0 |
0 0 0 |
|
| 3582 34207 0 37788 |
60969 | |
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
12996 27480 0 40477 0 0 0 0 41444 51921 0 93365 54440 79401 0 133842 |
Depreciation
2315
| Section B Statement of assets and liabilities Categories B1 Cash funds Barclays account Badge account Nat West (Activities & St. M. accounts) ESU s designated fund residue St Michaels Building |
at the end of the period Unrestricted funds Designated funds Endowment funds to nearest £ to nearest £ to nearest £ 38851 0 2254 317 2056 15628 |
Total funds to the nearest £ 38851 2254 317 2056 15628 |
|
|---|---|---|---|
| 25770 2175 317 2127 0 |
|||
| Swan Sailing | 9757 | 9757 | 12165 |
| 1st Medehamstede Canoe Club Gang Show Scouts Active SupportUnit ESU Combined funds Total cash funds |
17801 0 11647 0 26633 980 0 7695 |
17801 11647 26633 980 7695 133619 0 0 1056 |
0 12173 25977 980 12629 |
| 42402 91218 |
94313 | ||
| 0 0 |
|||
| B2 Other monetary assets | 1056 0 0 0 0 0 1056 0 0 77154 -2315 |
||
| Sundry debtors (Loans to a Scout Group) | |||
| Details St Michaels Building (depreciation charged @ 3% pa) |
B3 Investment assets
| B4 Assets retained for the charity’s own use | ||||
|---|---|---|---|---|
| Details | Fund to which asset belongs | Cost (optional) | Current value (optional) | |
| Badge stock | 3116 | 0 | 0 | |
| Canoe Facility equipment (depreciated @ 40 | 1200 | 0 | 0 | |
| Gang Show equipment | 0 | 0 | 0 | |
| 0 | 0 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| B5 Liabilities | ||||
| Details | Fund to which liability relates | Amount due (optional) | When due (optional) | |
| 0 | 0 | 0 | 0 | |
| 0 | ||||
| 0 | ||||
| 0 | ||||
| Signed by two trustees on behalf of all the trustees | 0 | |||
| Signature | Print Name | Date of approval | ||
| Simon Philip Parsons | 11/08/2021 | |||
| Malcolm James Robinson |
Notes
-
1 Funds relating to 1st Medehamstede were taken under District management following the cessation of the Group's Executive Committee
-
2 Receipts and Payments for both 1st Medehamstede & St. Michaels include Business Interruption Grants recived under Covid 19 rules
-
3 ESU loans repaid relates to loans made in previous financial period As do Group loans repaid. A fresh loan was made to a Group in 2020/21
-
4 The Funds at Baclays Bank etc.have been agreed against Formal Statements provided and take due account of opening and closing figures
-
5 Membership fees included are those retained for District usage (£31758 was paid on for National & County charges
-
6 SWAN sailing figures reflect the impact of event cancellation and refunds made to participants
-
7 PGS & Canoe figures reflect adminstration costs etc. as events did not take place
-
8 The Total Cash Value brought forward from 2019/2020 shows a variance from the 2019/2020 account figures as the accounts at the 2019/20 AGM included an estimate of the cash in hand with the Canoe Club which has now been correct.
-
9 The trustees are aware that a difference of £223 appears to exist between the total funds as shown on the balance sheet and that recorded on the profit and loss pages. Suitable and extensive attempts to identify how this has occurred have been made but without success. Given the sum is approximately 0.1% of the funds held across a number of different Bank accounts the trustees propose to declare this issue closed.
PETERBOROUGH DISTRICT SCOUT COUNCIL
BALANCE SHEET
| AS AT 28 FEBRUARY 2021 £ £ Fixed Assets Tangible Assets Less depreciation @ 3% Current Assets Badges 3116 Debtors 1056 Cash at bank and in hand 133841 Creditors:amounts falling due within one year 2021/2 Membership fees received in advance |
£ 77155 2315 |
|---|---|
| 74840 138013 9135 |
|
| 203718 |
Notes
Fixed Assets is wdv of St. Michaels HQ 1st Medehamstede HQ value has not been included Badges is stock as valued by Badge Secretaries
Notes to the Financial Statements
The Trustees have held a number of meetings to enable them to discharge their responsibilities. At the last AGM it was agreed to appoint Amanda Wood to independently examine their accounts. Her report forms an integral part of the documents and is included earlier in this report.