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2023-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 1[[st]] September 2022 Too 31[st] August 2023

Day Month Year From 1[[st]] September 2022 Too

Section A Reference and administration details

Charity name

PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO

Other names charity is known by Registered charity number (if any) 1176042

Charity's principal address

THE OLD POLICE STATION

JOHN STREET PORTHCAWL Postcode CF36 3DT

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year
JOHN RICHARSON
EVAN WILLIAMS
JAYNE JAMES

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Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document

CHARITABLE INCORPORATED ORGANISATION How the charity is constituted

ELECTED BY MEMBERS AT THE AGM Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

The aim of Porthcawl Museum is to assist in the enhancement of the quality of life in the community by seeking a deeper understanding and appreciation of our local heritage, culture and environment through the Summary of the objects of the acquisition, preservation and interpretation of artefacts and associated charity set out in its information relating to the history of Porthcawl and its adjacent villages of governing document Newton and Nottage; but not exclusively by limitation. Porthcawl Museum aim is to play a key role in making the town and indeed the neighbouring area, a better place to live, work and visit.

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A very successful year. More local schools, organisations, residents, and members visited the museum; not to mention more tourists from in and outside Wales.

Museum volunteers, as always, have maintained the ethos of the museum throughout the many various responsibilities undertaken, that help ensures the development of the organisation. They have: -

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

PORTHCAWL MUSEUM IS RUN TOTALLY BY VOLUNTEERS.

THE ELECTED MANAGEMENT COMMITTEE MAKE THE DECISIONS.

THE TRUSTEES ARE APPOINTED TO MONITOR AND ADVISE.

You may choose to include further statements, where relevant, about:

WHEN THE BUILDING IS PURCHASED OR LEASE EXTENDED THE COMMITTEE AND TRUSTESS WILL APPLY FOR GRANTS FOR EITHER BUILDING IMPROVEMENTS OR CONSERVATION OF ARTEFACTS.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Every year I am amazed how the museum has developed both as a Tourist Attraction and as an established part of Porthcawl life. The past year has seen a significant rise in visitors, schools and organisations. So many have been impressed with the standard of exhibition, events, the welcome they receive and the expertise of our volunteers. Our museum is a community within a community. Trustees, committee, members and volunteers make up A Special Museum Family which is the platform from which all is achieved. The past year’s achievements are divided into categories. EVENTS December 2022, we participated in the Rotary Christmas Tree Festival at All Saints. Our Victorian Christmas Event, welcomed over 1000 visitors, who were treated to craft making, carol singing and the whole Christmas experience. The highlight of the day being warm Welsh Cakes and the Snow Machine! On Wednesday 17[th] May 2023 invited guests, including Air Officer Wales (AOW) Air Commodore Adrian Williams, and many guests gathered at the museum in Remembrance of the 80th Anniversary of the Dambusters mission and to officially open the Dambuster’s Exhibition. 2023 Special Event Days - Police Day, Dino Day, Evacuee Day, all proved to be a tremendous success both financially and being wellattended. Socially, the Coronation Coffee Morning and Summer Coffee Morning for Mayor’s Charities were for the first-time ticket only. Yet the tickets went quickly and those who were lucky enough to have one totally enjoyed their experience. A new initiative this year was the invite to small groups to combine a museum visit with a cuppa. Ladies’ groups from All Saints, and Trinity were our first groups to take it up. More next year is the intention. Museum lectures were generally well attended but it is felt that next year the dark winter month lectures Jan/Feb will benefit from moving to the afternoon. VISITS Volunteers visited Nottage Primary quite a few times to tell the various classes about the origin and development of Porthcawl. Schools’ visits to the museum increased this year. With large school groups we often worked in tandem with the RNLI. Morriston Comprehensive Geography Department underwent their annual visits plus Nottage Cubs also always visitedagain. In April Pencoed & District Town Twinning Association spent nearly two hours visiting the museum. Risca Museum visit enjoyed an evening visit involving a walk, talk and refreshments. Whereas Swansea U3A booked a heritage walk and museum visit through being advised by Porthcawl U3A. A group from Mumbles have already booked in for next year. As has Cowbridge Museum, who have chosen us as their annual special day out.

MUSEUM SHOP

Our shop managers, Allan and Lesley Doyle, are doing the most brilliant job. Every month their merchandise is not only selling but is bringing in a moderate profit. Quite deservedly they won another Town Community Window Award.

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Section D Achievements and performance

YOUNG HISTORIANS

We are attracting more young historians to the museum. Our child admissions are increasing plus: -

We welcomed Ffion, our works experience pupil from Ysgol Gyfun Llangynwyd, who not only had a marvellous week but designed a Victorian Costume Board which we’ll be displaying next year.

Sara Male a second-year history undergraduate at Swansea University joined us this summer as a volunteer. In such a short time Sara has helped in the archives, on Dinosaur Day and written an article on our behalf for the Seaside News. Swansea University has accepted her request for Porthcawl Museum to be her 12 week works experience venue contributing to her degree.

I could not complete this category without mentioning Ruben 7, and Ethan 10. Although quite young they love our museum, and their contribution has already been significant. Ruben visits most Saturdays but has lately visited the Titanic Quarter in Belfast from which he has created a board for our Maritime Cell. When Ethan can visit, he not only enjoys the event but likes to take on a role of responsibility. Last Christmas he organised the public as they visited the snow machine in the courtyard.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Any monies that the organisation amasses through profit is transferred to 2 deposit accounts. One holds £34,000 which will not be touched but be held in abeyance, as a safety net, to assist in the payment of household bills should it be needed in future years. The other is a working deposit account where monies are used to top up the current account to maintain, run or improve the building, exhibitions, or the experiences of the visiting public.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Principal sources of funding 2022/23:

All monies are used to maintain, run or improve the building, conserve the artefacts, provide exhibitions or enhance the experiences of the visiting public.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) PAUL JOSEPH Position (eg Secretary, Chair, CHAIR etc) Date 10th June 2024

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ACCOUNTS FOR THE YEAR ENDED 31ST AU4JUST 20&3 Incgme Expendltijre 2022-23 £5.859.37 £158.15 2021-22 1022-23 2021-22 Admissions £5.109.00 £235.48 Bank Charges Books £0.00 £15.00 Books 8uil Repairs Refund by PAS Donations £102.75 £215.99 £34.50 £o.(x) Building lTrAainienance Card Pay nent Cleaning ComputEr Conseryrtion Driftwood DVD'S £6.496.27 £76.33 £12,705.21 £69.69 £2,193.75 £1.281.73 £24 LK) £7.417_85 £555.08 Donation Boxes £302 20 £257.14 Driftwood DVD'S Eleciricity Refund by PAS Events £0. £501.53 £201.44 £35 (Xl É40.CK) £194 29 £382.53 £449.51 £602 34 £338.39 £216.50 £28.80 £0.00 £27.ts) £27.00 Gift Aid £533.38 £2.894.(M) £428.50 £30.CKI £566.84 £0. £0. Ele¢tri¢it £2,292.51 £1,554 92 £2,405.36 £639.65 £3,964 96 £1,055.71 £209.84 Grants Equipment Evenrs Group Vislts Lectures £21.03 Exhibstions £454.44 Membership Miscèllaneous Posta8e refund Rents £3,365 (Kl £22.65 £3.150.00 £20.LKI Insurance £929.73 E842.77 Lecture5 £40.00 £0.00 £5. £0. Markeiiii8 & Print costs Miscella ieous E594.00 £382.04 £178.65 £0.00 £707.48 £216.55 É2,Cth.OJ £543.SO E2.C(a). £265.00 School Visits èli Petty Cash Postage Printin8 Room H re Shop Social Talks £4,294.25 £1,740.70 É287.50 £51.(b) £3,785.70 £2.341.84 E140.1)J £12.98 £0.00 £103.64 265.76 £225,00 £200.00 Walks Water Relund by PAS Interest £O.(Ml Security Shop Social siationtry SubsciiF.tions Telephone/internei TV Licerce £841.83 £2.684.85 £335.60 £674.76 £2.463.34 £61.04 £126.06 £395.20 £131.12 £o.fy) £7.35 £182.07 £128.12 £391.00 E686.02 £516.79 £159.00 £159.00 £198.64 £188.61 Water £200.72 Web51tÉ' £0. Windo*1 Cleaner £240.00 E240.00 £27,147.02 £26.210.03 £22.754.79 £26,814.95 Balances at Current Alc General Deposit Alc Reserve Deposit Alc Shop Alc Petty Cash 0110912022 £277.22 0110912021 £1.394.14 E19.533.23 £25,029.04 E2.392.34 £21.81 8atanu!s at Curreni Alc General Dep951t Uc Rese￿.. Deposit Wc Shop Alc Petty Cash 3110812023 £631.43 3110812022 £277.22 £18,723.18 £25.032.79 £3.717.19 EIS 26 £21,(￿0.18 £28,137 86 £2.371.79 E16.61 £18,723.18 £25,032.79 £3,717.19 £15.26 £74.912.66 £74.580.59 £74.912.66 £74,580.59

PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO Accounts for the year ended 31" August 2023 TUNGSTEN Tungsten Corporate Solutions Ltd Cardiff Arms Park Westgate Street Cardiff CFIO IJA

1NDb.PE￿DE￿T F.X,I%IINER'S REPOR'f TO THE COIIIIITFEE ob 'fiiE PORTHCAWL )ILSF.LM & IIISTOKICAL SOCIETY CIO I rcFK)rt on Ihe accounts of the s￿l￿Y for thc ycar ended 31" Augusi 2023, which arc sd oui on page l. Respettivt responsibilities of trustees and examiner l-he chariiy"s con]miiiee is respoiisible lor Ihe preparation ofihe accounts. The charit> s commitiee consider thai an audit is not required lor this year under swlion 144(2) of ihc Charities Aci 2011 (Th¢ ?01 l Act) and ihai an independent cxaminaiion is nccdcd. It is my resw)nsibility to= cxamin¢ ihe accounts under section 145 of ihe 2011 Act to follow the pr￿edureS laid down in ihc general Direciions given by the Charity Commission under section 145{51(b) of the 2011 Aci to siaic whether pariiLular mailers have come ￿ my aiieniion BAsis of independent eximiner's report My cxaminalion was carried out in accordance wilh the general Directions given bv ihc Charity Commission and is in aLL()rdance with ihe ?01 l Aci. An examinaiion includes a rcvicw of ihc accounting rccords kcpt by ihc charity and a comparison of the a¢counis prcsentcd with those r¢¢ords. li also includ¢s ¢onsiderdlion of any unusual iicms or discl()5urcs in ih¢ accoun15. and sccking ¢xplanalions from you as the Commiii¢¢ conccrning any such mattcrs. 'I'he proLLdur¢s undcrtaken do noi proi'idc all Ihe e¥'iden¢¢ ihat would be rquired In an audii and conscquently no opinion is gtriv¢n as to Wh￿h￿r th¢ accounls preseni a .tn￿ and fair view and the rcpon is limilLxI io those matters sei oui in th¢ next slalcm¢nt. Independent examlner's statemen¢ In connection wilh my examinalion, no mailer has come io my att¢ntion: ( l ) which gives me rvdsonable cause io believe thai in any material respect the requirements: lo keep accounting records in accordance with S¢¢lion 130 ofthe 2011 Aci and . to prepare accounts which accord with the a¢counting records and comply with the accounting requirem¢nls ofihe 2011 Ac¢ have not been met or (21 lo which. in my opinion, alT¢nlion should be drawn in order io enable a proper understanding of the accounts lo be reached C'ardiff Arnis Park Wc5tgaie Sireet Cardiir CFIO IJA 1118JCM J. .Y . 30th October 2023 Tungsten Corporale Solutions Lid

PROPRIETOR'S APPROV.4L OF FtN.4NCIAL ACCOLfNTS In accordance with our tem]s of engagerneni, L'we approve the financial inforniaiion which compnses the Income Expendirure Account. l acknowledge my reswnsibility for the fLnan¢ial inforn)ation. including the appropnateness of the applicable financial reEx>nin8 framework and for providing Aspen-waite Kn Wales Ltd with all inforniation and explanations ne¢tssary for its compi18tion. Signed.. l(.23 11. J3 Signed.. Daie.......................