2022-08-31-accounts

Trustees' Annual Report for the period

From

Period start date

Period end date

Day Month Year Day Month Year 1[st] September 2021 To 31[st] August 2022

Section A Reference and administration details

PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO

Charity name Other names charity is known by Registered charity number (if any) 1176042

Charity's principal address THE OLD POLICE STATION

JOHN STREET PORTHCAWL Postcode CF36 3DT

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
JOHN RICHARSON
EVAN WILLIAMS
JAYNE JAMES

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) CHARITABLE INCORPORATED ORGANISATION How the charity is constituted (eg. trust, association, company) ELECTED BY MEMBERS AT THE AGM Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The aim of Porthcawl Museum is to assist in the enhancement of the quality of life in the community by seeking a deeper understanding and appreciation of our local heritage, culture and environment through the Summary of the objects of the acquisition, preservation and interpretation of artefacts and associated charity set out in its information relating to the history of Porthcawl and its adjacent villages of governing document Newton and Nottage; but not exclusively by limitation. Porthcawl Museum aim is to play a key role in making the town and indeed the neighbouring area, a better place to live, work and visit.

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September 2021 began with hope that COVID was behind us, and normality could return to focus on our aims and objectives to benefit the community, including local schools and organisations, residents, and members, plus visitors and tourists.

In pursuit of these ideals, Museum volunteers have: -

• Welcomed, guided, and supported visitors,

• Presented historical talks to various organisations,

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Delivered guided heritage walks of the area.

• Visited schools/local organisations.

• Received school parties/local organisations to the Museum.

• Organised Special Event Days.

• Supported other Community Groups.

• Assisted people with their request’s re- genealogy or items of local interest.

• Our volunteer working groups maintained the building to a high standard. Developed and improved certain display areas to enhance public understanding, knowledge and enjoyment.

• Recorded and maintained the Archive Collection in the 1[st] Floor Storerooms for future exhibitions.

Additional details of objectives and activities (Optional information)

PORTHCAWL MUSEUM IS RUN TOTALLY BY VOLUNTEERS.

THE ELECTED MANAGEMENT COMMITTEE MAKE THE DECISIONS.

THE TRUSTEES ARE APPOINTED TO MONITOR AND ADVISE.

You may choose to include further statements, where relevant, about:

WHEN THE BUILDING IS PURCHASED THE COMMITTEE AND TRUSTESS WILL APPLY FOR GRANTS FOR EITHER BUILDING IMPROVEMENTS OR CONSERVATION OF ARTEFACTS. COVID HAS DELAYED THIS PROCESS.

• policy on grant making.

• policy programme related investment.

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Main Achievements for 2021/22: -

The main objective was to get back to normal.

• Opening 3 days a week returned in September 2021, as did school and group visits.

• Coffee Mornings and Lectures returned.

• S4C filmed one episode of ‘Evacuee’ at our museum: particularly using the Anderson Shelter.

• The new Victorian Tool shed was officially opened and plans for Christmas, including Christmas Coffee Morning and Santa’s Grotto, brought in more visitors.

• However, the main event, ‘Victorian Christmas Experience’ had to be cancelled due to concern over COVID.

Although 2022 began slowly, during closure, volunteers worked daily to prepare displays in time for our public opening on 2[nd] April. New displays were our newly constructed cabinet displaying our collection of Victorian costumes. The Falklands at 40 Exhibition which presented a comprehensive commemoration of the conflict, whist the bottom room took you back to 1920/30’s Porthcawl, a time of increased development and tourism. Mayor Councillor Tracy Hill officiated.

By August 2022 the museum had experienced even more visits from schools both in and outside the area. Located in different display areas our volunteers delivered information according to the topic asked for by the various schools. Topics included – 1950’s and Coronation, Beside the Sea, WW2 and Emergency Services.

Two new Special Events were implemented that summer - On Saturday 23[rd] July the museum celebrated 140 years of the Police in Porthcawl, as our building had opened in 1882. Over 350 visited, including 184 children who enjoyed filling in the wanted posters of their parents and watching them being brought before our magistrate, who sentenced the accused to various periods in the cell. The Suffragettes also appeared fighting the cause with great enthusiasm. Our male volunteers were dressed in police costumes from different periods but were so professional in the execution of their duties that some of the public thought they were authentic. Other contributions to the day also included very interesting items and photographs from past times, pickpockets, Victorian ladies, activities for kids and especially the presence of a Morris 1000 Panda Car. The day was so successful that it has been decided to not only repeat it again next year on Saturday 22[nd] July 2023.

Thursday 18[th] August witnessed a few hundred dinosaurs, large and small invading the museum. Small dinosaurs were presented with a dinosaur mask on arrival which produced some very frightening roars! They then infiltrated the corridors and rooms of the museum looking for 12 of their friends hidden in cabinets, overcame the challenge of naming their contemporaries, walked up T-Rex Alley, took in dinosaur sounds in the Dinosaur Den, made fossils out of dough and pasta and separated meat eaters from leaf eaters. Another successful day which also will be repeated in 2023.

Finally, after 140 years and a two-year wait for us, electric points, heaters, and lights have been installed in the upstairs rooms. This means that we can now maintain the archive in a more organised way and plan to eventually create space for visitors to access and view more of the collections.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Any monies that the organisation amasses through profit is transferred to 2 deposit accounts. One holds £25,000 which will not be touched but be held in abeyance, as a safety net, to assist in the payment of household bills should it be needed in future years. The other is a working deposit account where monies are used to top up the current account to maintain, run or improve the building, exhibitions, or the experiences of the visiting public.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Principal sources of funding 2020/21:

• Grants

• Donations

• the charity’s principal • Admissions sources of funds (including • Group Visits any fundraising);

• Group Visits

• Merchandising

• how expenditure has • Memberships £10 per annum supported the key objectives of the charity; All

• of the charity; All monies are used to maintain, run or improve the building, conserve

• • investment policy and the artefacts, provide exhibitions or enhance the experiences of the visiting public.

• objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) PAUL JOSEPH Position (eg Secretary, Chair, CHAIR etc) Date 21st May 2023

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PORTHCAWL MUSEUM AND HISTORICAL soaEtY ao BALANCE SHE￿ FOR ThE PERIOD I SEPTEMBER 2021 TO 31 AUGUST 2022 1.2022 £5.109.tsJ £768.50 8•nk Ch•rys £235.48 £17.￿ Books £o.c £1435 Bulldlng Malntenance £7.417A5 £1,fy)&50 Caril Paymert ESSS.OB £94SO (J••nlr £40. £O.lJ) Computer 33&39 £197.10 Conserwtion É216.50 £74.fy) DVD'S £O.th) Elettrlcliy EO.CQ Q5.595.23 Equlpmtnt £21. £0.￿ Events £3.150.LMI £2,395.tXI Exhlbttlon5 O.IYJ In5urnn¢a £20.th) £30AJO L•clyres £0. .25 Mkc•ll¥h•o £0. £18.(Xl Prtty Cash £2.&)).¢xI Q,c¢Q.i￿ P05ta8e £26S.C £0.¢￿ Pdniin8 £3.785.70 7.20 Publlutlons £2,341.84 EO.00 Room Hlre £140. £60.(Xl Securlty £7.35 £8A2 S 202fy21 £0 £o.c £20,279.69 £IOSS £210.70 £32650 £397.15 £o.o) £4500.40 £6,233.55 £42.09 £1,268.60 £95755 £0.00 É66.CbJ EIOO.41 £7.81 £124.ts) £0.00 £0.¢ £641.88 £18.25 £0.00 £128.42 £359.20 £510,64 £3CiJ.LX) £157.50 £73.06 £o.fy) £240.th) Admlsslons £is.c £215.99 £12,705.21 £69.69 £257.14 OIA4 f382.53 7.CQ £3,964.96 £1.055.71 £209A4 £454.44 £842.77 £O.LNJ 07A8 £216.55 Sl8n repalr Ilefund ty PAS t)onotlon 8oxts ElI￿r￿[ty Aefund trf P Evènts Gfftwd Grnnts Ltttures M•nbershlp Mefflbshlpvouch• MJscdl•nwus Postaq refund prtntln8 Refund Rents st1￿1 Vlslts shop S￿la1 T•lks Interest £265.76 £o.c £2LK). £674.76 £2,463.34 £61.04 £126.L £39S.20 £S16.79 bscdptlons Telep￿ne11nternet Tralnl £159.(XJ £198.64 £188.61 £240. W•ter Webslte Wonthw Cl•ner WIOth £33J57.35 t?6￿14.￿ 436J5J.95 01109120U W￿￿20 ••hnrw £1.394.14 £948.8S Current Alc £19.533.23 U4,029.10 Genernl Dewslt Wc £25.029AJ4 £25.024.3S Reserve Depjslt Alc É2.392.34 £1.462.64 SPop W¢ £21.81 a.22 Petty Cash £74510.59 Current Ai Ge￿1￿ D•posft Alc Aes*fV• Déposlt Alc Shop Wc Petty C4sh JVixl2022 311W￿l1 £277.12 £1,394.14 £18,723.18 £19,S33.23 £25.032.79 £25,029.04 £3,717.19 £2,392.34 £15.26 £21.81 £71.￿5• EIS.324.$1

PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO Accounts for the year ended 31" August 2022 TUNGSTEN SOLIO •USIMF5S SOLLITIOII$ Tungsten Corporate Solutions Ltd Cardiff Arnis Park Westgate Street Cardiff CFIO IJA

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