## **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 1[st] September 2020 **To** 31[st] August 2021 ## Section A Reference and administration details PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO **Charity name Other names charity is known by Registered charity number (if any)** 1176042 **Charity's principal address** THE OLD POLICE STATION JOHN STREET PORTHCAWL **Postcode CF36 3DT** **Names of the charity trustees who manage the charity** - **Dates acted if not for whole Name of person (or body) entitled** - **Trustee name Office (if any) year to appoint trustee (if any)** - 1 2 3 4 5 6 7 8 9 - 10 11 12 13 14 15 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |JOHN RICHARSON|| |EVAN WILLIAMS|| |JAYNE JAMES|| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION Type of governing document (eg. trust deed, constitution) CHARITABLE INCORPORATED ORGANISATION How the charity is constituted (eg. trust, association, company) ELECTED BY MEMBERS AT THE AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The aim of Porthcawl Museum is to assist in the enhancement of the quality of life in the community by seeking a deeper understanding and appreciation of our local heritage, culture and environment through the **Summary of the objects of the** acquisition, preservation and interpretation of artefacts and associated **charity set out in its** information relating to the history of Porthcawl and its adjacent villages of **governing document** Newton and Nottage; but not exclusively by limitation. Porthcawl Museum aim is to play a key role in making the town and indeed the neighbouring area, a better place to live, work and visit. March **2012** **TAR** 2 In a normal year all events and activities engaged in and promoted by Porthcawl Museum comply with its aims and objectives, which hold foremost as to how they benefit the community, including local schools and organisations, residents and members, plus visitors and tourists. In pursuit of these ideals, Museum volunteers normally would have: - - Welcomed, guided, and supported visitors, presented historical talks to various organisations, delivered guided heritage walks of the area and visited schools/local organisations and received school parties/local organisations to the Museum plus assisting people with their request’s re- genealogy or items of local interest. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** However, these activities were limited due to COVID. - Yet we did manage to hold a couple of Coffee Mornings to encourage older members to gather and enjoy friendship, even though some were nervous of venturing out. - COVID restrictions curtailed our usual Christmas festivities, but we did hold our Christmas Coffee Morning and continued our letter to Santa for the children of Porthcawl. - In October 2020 the AGM was conducted through email and volunteers posting letters through letter boxes. Members posted their responses and votes through the museum letter box. During COVID museum members turned their attention to other essential and supportive activities: - - Delivered groceries for the local COOP - Delivered medication for the local Pharmacy and Vet. - Joined the Community Clean up team. - Maintained a monthly newsletter to all members, plus an article from Porthcawl History. Quizzes were also enjoyed as was personal emails to members, locally and throughout the country, who were suffering from COVID. ## **Additional details of objectives and activities (Optional information)** PORTHCAWL MUSEUM IS RUN TOTALLY BY VOLUNTEERS. THE ELECTED MANAGEMENT COMMITTEE MAKE THE DECISIONS. THE TRUSTEES ARE APPOINTED TO MONITOR AND ADVISE. You **may choose** to include further statements, where relevant, about: WHEN THE BUILDING IS PURCHASED THE COMMITTEE AND TRUSTESS WILL APPLY FOR GRANTS FOR EITHER BUILDING IMPROVEMENTS OR CONSERVATION OF ARTEFACTS. COVID HAS DELAYED THIS PROCESS. - policy on grant making. - policy programme related investment. - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Main Achievements for 2020/21: - - When COVID restrictions were relaxed separate Museum working groups met on different days to continue repairing, renovating, and conserving the many various facets involved in the museum from updating the archive collection, creating new display areas, refurbishing the garage, installing new doors, painting, cleaning, and devising new exhibitions. - New volunteers joined the museum as well as the membership remained stable. - The monies attained through applications to the Welsh Cultural Recovery Fund and the BCBC Outdoor Fund were successful and allocated immediately to installing security fencing, marquees, outdoor tables and benches, plus outdoor electric points, and CCTV in readiness for opening under COVID rules. However, there were a few lighter moments. - Along with other venues on the Visit Bridgend website, Porthcawl Museum was invited to be part of a Group Travel Promotional Film to be used to target group organisers specifically. Accompanied by Steve Reed, the group travel specialist, a film crew arrived on 21[st] September 2020. - On June 28[th] , 2021, The Ambassador of Poland Arkady Rzegocki and Consul General of the Republic of Poland in Manchester Michael Mazurek visited Wales on Monday to inaugurate a new Honorary Consulate of the Republic of Poland in Cardiff. In the morning they met with first Minister of Wales, Mark Drakeford and Lord Mayor of Cardiff Cllr Rod McKerlich; whereupon Professor Keshav Singhal was installed as the Frist Honorary Consul of Poland with jurisdiction for Wales. Following the ceremony and the laying of a wreath at the Polish Memorial at the City Hall, the Polish dignitaries visited Porthcawl Museum to enable the Polish Ambassador to lay a wreath at the base of the propellor that had been donated to Porthcawl Museum during lockdown. The Pilot of the Avro Anson who had been killed in the air crash was Piotr Strysharek who is buried in Nottage Cemetery alongside Aircraftsman Penfold, who was a gunner under training that day. The Ambassador was then accompanied to the local cemetery to lay wreaths at the graves of all 5 Polish airmen. - Finally on 29[th] July we opened our doors at 11am to visitors There was an atmosphere of excitement and joy as the Stewards on duty seemed as pleased to welcome the visitors as the visitors were to begin their tour. Although Covid rules were in place it did not detract from the bond that our volunteers seem to generate with the public. Visitors not only viewed established, updated, display areas but were introduced to the five new exhibitions created during closure. Compliments and praise for what our volunteers have achieved continued throughout the day. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Any monies that the organisation amasses through profit is transferred to 2 deposit accounts. One holds £25,000 which will not be touched but be held in abeyance, as a safety net, to assist in the payment of household bills should it be needed in future years. The other is a working deposit account where monies are used to top up the current account to maintain, run or improve the building, exhibitions, or the experiences of the visiting public. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Principal sources of funding 2020/21: You **may choose** to include additional information, where relevant about: - Grants - relevant about: • Donations - • the charity’s principal • Merchandising sources of funds (including • Memberships £10 per annum any fundraising); - how expenditure has **All** monies are used to maintain, run or improve the building, conserve supported the key objectives the artefacts, provide exhibitions or enhance the experiences of the of the charity; visiting public. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** PAUL JOSEPH **Position (eg Secretary, Chair,** CHAIR **etc) Date** 19TH June 2021 March **2012** **TAR** 5 PORTHCAWL MUSEUM AND HISTORICAL SOCIETY CIO E SHEET FOR THE PERIOD I SEPTEMBER 2020 TO 31 AUGUST 2021 BALAN Inwm• Exp•ndlturn 2021>21 £76850 £17.90 £14.35 £1.608.50 É94.50 £o.co £197.10 £74. 101>20 £3.C¥J2.50 Books £118.50 BulldiTh8 Maintenance £245.LKI Card Payment £3.473.57 Cleanln8 É360.86 Computer £95.CKI Conser￿10Th £242.40 OVD'S £216.50 EIt￿￿CIty £25.595.23 £33.ILKI.iM) Equipment £0. £15.￿ E¥ents £o.o) £14.￿ Exhlbfjllons ,39S.C £1.360.￿ Insurance £20.LKI ÉO.(Kl Lerture5 £30. £0.01 Mlscellaneou5 £8.2S £2.72 Peity Cash £18.(Kl £O.(Xl Post•Be £2.(MK1.￿) £2.LKxI.￿ Pdntlng £0. £73.0) PUblIcat￿nS £947.20 £2.984.91 Room Hlre £0. £1.126.35 Securlty £60.￿) £338.1)) Shop £o.ty) £O.CrfJ So¢￿1 £8.82 £35.59 Statbntry Subxrlptlons Telephonellntem TralnlTr8 TV Ucence Water Webs4te Wlndt)w Cleaner lo2￿11 101>20 £0. £82.50 £20,279.69 £10,877.51 £10.55 £18.56 £210.70 £286.41 £326.50 £10. E397.15 E185.84 £o.ts) £130.50 £4.5￿.40 £4.017.30 £6.233.55 £2.147.87 £42.tr3 £224.82 £1.268.f4) £129.62 £957.55 £937.45 £0. £50.C £66.C E66.23 £IC¥).41 £140.52 £7.81 £2.72 £124.C £290.24 £o.rAJ £90.00 £o.c £75.00 £641.88 £715.28 £18.25 £2,075.68 £0. £587.48 £128.42 £113.89 £359.20 £346.80 £510.64 £522.81 É300.C £55.00 £157.50 £2CQ.94 £73.C £321.70 £0. £125.60 £240. £240.LMI Admlsslons 8ook5 558n repa5r Rtfund by PAS Donatlons Donatlon Boxes DVD'S Electricity Refund by PAS Events Grants Group Vlsffjls Itetures Mernber5hlp Membershlp vouchers Mlscellaneous Posta8e refund Prlntlng Relund Rents khool Vlstts Shop Soclal Talks Walks Interest £33.857.35 É49J03.91 £36.953.95 £25W.27 Balances at CUr￿nt Alc General Deposit Alc Reserve Deposlt A/ Shop Alc Petty Cash 0110912020 0110912019 B•l•n¢w •t £948.85 El.684.51 Current Wc £24,029.10 E7.017.86 Genernl Deposit Wc £25.024.35 £15.(KK).(Kl ReseThe Deposrt Wc £1.462.64 £3,CQ6.41 Shop Alc £2.22 £22.74 Petty Cash EB5324.51 £76￿35.43 311W2021 3110812020 £1.394.14 £948.85 £19.533.25 £24.029.10 £25.029.04 £25,024.35 £Z.392.34 £1.462.64 £21.81 £2.22 £85,324.51 £76,535A3 PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO Accounts for the year ended 31" August 2021 aspen waite TRUSIEOAOVlSOIts Aspen Waite Corporate Solutions Aspen Marketing Ltd Chartered Certified Accountants Rubis House 15 Friarn Street Bridgewater Somerset TA6 3LH INDEPENDENT EXAMINER'S REPORT TO THE COMMITTEE OF THE PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO I re￿rt on aCcO￿ts of the Society f(r the year ended 31° Augu￿ 2021. which aTe sel out on page l. Respectlve reyptlnslbllltles of In￿lett *Dd ex*mlner The chariry's committee is ￿SP)￿1bl¢ for ihe preparation of the arLounts. The charity's committtt consider that an audit is not required for ihis year ￿ler section 144(2) of ihe Charities Aci 2011 (the 2011 Act) and that an independent examination is needed. It is my reswnsibility lo.. examine the accounts under section 145 of 2011 Act ' io follow th¢ procedures laid down in the general Directions given by the Charity Commission under seeiion 14515Xb) of the 2011 Acl . to state wheih¢r pgnicuiar marters have ccthe io my attention Basly of Independent examlDer's report My examination was carried out in accordance with the gertrnl Directions given by the ChArtty Commission and is irt 8¢cordance wilh the 2011 Act. An examirAtion includ¢s • r¢vi¢w of the accounting records kept by the Charity and a comparison of the accounis presented wilh those rttords. It also includes consideration of ony unusual items or dis¢losiir¢s in the ac¢oun¢s. and seeking explanation5 fnjm you as the Committee concerning arky such matters. The pr(K¢dw¢s undenaken do not wovide all the evidence that would be required in an audit and Consequently no opinion is given as to whdh¢r the accounts present 8 'true atMI fair view, and the reFrf)rt is limited to th05¢ matter5 Sel out in the nexi staiemeni. Independent ¢xamln¢r'J %tAt¢men¢ In connection wilh my examination. no matter h&s come to my attention: (l) which 8iv&4 me Te&qonable caws¢ to Ftli¢ve ihat in any M￿erial respect the requirernents.. • to kttp accounting r￿Or&S in a￿ord￿￿e with section 130 of the 2011 Act and • lo prepar¢ accounts which accord with a￿Unting reo)rds and comply with the a¢wunting requirwn¢nts of the 2011 Act . have not been met or (2) to which, in my opinioN attention SI￿ld be drnwi in cfder to enable a proper uTrkntandin8 of th¢ accounts to be rnch 8 Well Street Porthcawl CF36 3BE CERI MILLAR FCA Aspen Waite in Wales L Chartered A¢¢ountsnts 31* March 2022 PROPRIETOR'S APPROVAL OF FINAN In a¢cord8nce with our tem)s of enga8emeni. Ilwe ¥p[￿0ve the financial inforn)￿lon which cornprises the Income Expenditure Accouni. l acknowledge my respinsibility for the firt￿¢]8] informati￿, including the appropriateness of the applicable financial reporritig framew(Kk and f(Y providÈng A5pen-Waite in Wale5 Ltd with all inforniaiion and explanaiions necessary for its ¢(Nnpilation. OUN .￿)0? Signed....