2020-08-31-accounts

PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO Accounts for the year ended 31" August 2020 Ceri Millar & Co 8 Well Street Porthcawl CF36 3BE Tel: [phone] Fax: [phone] E-mai I: [e-mail] Website: www.cerimillar.co.uk

INDEPENDENT EXAMINER'S REPORT TO THE cOMMI￿EE OF THE PORTHCAWL MUSF.UM & HISTORICAL SOCIETY CIO I report on ihe a¢¢ounts ofthe SocietN for the year ended 31° Augusi ?O!O. w'hich are set oul on page l. Respectii'e respon8ibili¢ies of trnstees *nd examiller Thc charit) s coiiimittee is resp)nsible for Ihe pr¢paration of Ihe accounls. The charity's ¢ommiltee consider that an audit is not required for ihis y'ear under section 144{?) of th¢ Charities A¢t 701 l (tlie ?0 I l Act) and Ihai an independeni e.xamination is needed. It is m) reswynsibility. lo= exainine the accoiints under s¢¢lion 145 of the ?01 l Acl lo follo￿ the procedures laid dow'n in ihe general Direciions given by ihe Charity, Commission under section 14515Kbl of the ?0 I l Acl to stat¢ whether particular maners have io my attention B4sIg of Ind¢pendtnt examiner's report My examination was carried out in ¥¢ordan¢e M'ith the general Directions given bi. the Charitv Commission and is in acLordance w'iih the ?01 l Acl. An eiamination includes a revieth. of tlie accounting records kept by the charity and a comparison of ihe accounis presented with those records. It also includes consideration of an￿. 111)Iisual iiems or dis¢losure5 in the accounts. and sttking e¥p14naiions from N'ou as the Committee concerning an>. such matters. The proLedutYs undertaken do nol proN'ide all the ¢￿'idenCe that M'ould be required in an audii and Lollsequentlj. no opinion is gi%'en a5 to whether the accounls present a 'lrue and fair view and the report is limited to ihose matters set out in the nexi staiement. Independent e￿mIller.$ stAtement In connection with m). examin81ion. no matter has come to my attention: { l ) which gives me reasonable cause lo tKlieve that in any maierial respeci the requirements- lo Keep accounting records in accordance w'ith section 130 of the ?01 l A¢t and • to prepare accoiint.% whi¢h aL¢ord with ih¢ ￿COuntIng re¢ord5 and comply with the accounting reqiiirements ol'ihe ?01 l Act have noi been met or 12) lo ￿hiCh. in m). opinion. 4tt¢ntion should b¢ drawn in order to enable a prO￿r understandin8 of the accounts to be reached 8 Well Strtti Portlicaii.I CF36 3BE CERI MILLAR FCA Ceri Millar& Co Chartered Accountan15 10 September ?O?O PROPRIETOR'S APPROVAL OF FINANCIAL ACCOUNTS In accordance with our iernis of enBa¥em¢ni. Ilwe approve the financial infomiaiion M.l)i¢h Comprises the Income E.%pendiiure Account. l acknowledge m%. responsibilit) for the financial inforniation. including the appropTiateness of ihe applicable financial reporting frdmework and for providing Ceri Millar & Co with all inlormation and explanations necessar). for its compilation. Signed....... Signed..a...s.:.r-.. w................ ..L.L¥lfll

PORTHCAWL MLISEI'III AND HISTORICAL SOCIETY CIO BALANCE SHEET FOR THE PERIOD I SEvfEMBER 2019 TO 31 AUGUST 2020 Jneome EIpenditure 2019-20 2018-19 £3.002.50 £6.519.50 £118.50 £63?.00 £245.00 £0.00 £3.473.57 £12.293.34 £360.86 £696.26 £95.00 £130.00 £242.40 £18?.40 £216.50 £380.60 £33.100.00 £0.00 £15.00 £94.00 £14.00 £?8.00 £2.360.00 £3.435.00 o.oi £0.00 £?.72 £0.00 £2.000.00 £?.000.00 £73.00 £298.00 £2.984.91 £5.279.25 £1.126..35 £4.179.90 £338.00 £200.00 £0.00 £132.IXI £35.59 £?9.60 2019-20 Books £82.50 Building Maintenano £10.877.51 £17.909.14 Card Pa)Inenl £18.56 £?7.52 Cleaning £?86.41 £0.00 Compuier £10.00 £1,283.78 Conservation £185.84 £277.82 DVD'S £130.50 £252.00 Eleetrieil), £4.017.30 £3.015.36 Equipmeni £2.147.87 £1.076.38 Events £?24.8? £1.0!0.90 Exhibitions £129.62 £223.57 Insurance £937.45 £839.67 Leciures £50.00 £130.00 Miscellaneous £66.23 £421.98 Pelly Cash £140.52 £251.51 Poppies £0.00 £46.00 Postage £2.72 £7.32 Priniing £?90.24 £531.98 Publications £90.00 £10.00 Room Hire £75.00 £200.00 Security £715.28 £485.40 Shop £2.075.68 £3.411.85 Social £587.48 £1.266.31 Staiioner). £113.89 £176.25 Subscriptions £.346.80 £404.00 Telephonellnlernel £522.81 £654.09 Training £55.00 £0.00 TV Lic¢nce £200.94 £150.50 Wal¢r £321.70 £210.67 ebsile £1?5.60 £200.65 Window Cleaner £240.00 £240.00 2018-19 Admissions Books Carpet Refund by PAS Donations Donalion Boxes DVD'S Eleclricity Refundby P, Events Grants Group Visits Lectures Membership Miscellaneous Postage r¢tund Rents School Visils Shop Social Talks Interest £49J03.91 L16,636.85 £24.068.27 L14,897.64 Balances at 0110912019 0110912018 Balances al 3110812020 3110812019 Current Alc General Deposit Alc Reserve Deposit Alc Shop Alc Petty Cash £1.684.51 £12.349.30 £7.017.86 £11,647.31 £15.000.00 £3.006.41 £980.96 £?2.74 £14.74 £76J35.43 £61,629.16 Current Alc £948.85 £1.684.51 General Deposii Alc £24.029.10 £7.017.86 Reserve Deposil Alc £25.024.35 £15.000.00 Shop Alc £1.462.64 £3.006.41 Petty Cash £2.?2 £76535.43 £61,629.16

Trustees' Annual Report for the period

From

Period start date

Period end date

Day Month Year Day Month Year 1[st] September 2019 To 31[st] August 2020

Section A Reference and administration details

Charity name

PORTHCAWL MUSEUM & HISTORICAL SOCIETY CIO

Other names charity is known by Registered charity number (if any) 1176042

Charity's principal address THE OLD POLICE STATION

JOHN STREET PORTHCAWL Postcode CF36 3DT

Names of the charity trustees who manage the charity

• Dates acted if not for whole Name of person (or body) entitled

• Trustee name Office (if any) year to appoint trustee (if any)

• 1 2 3 4 5 6 7 8 9

• 10 11 12 13 14 15 16 17 18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
JOHN RICHARSON
EVAN WILLIAMS
JAYNE JAMES

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) CHARITABLE INCORPORATED ORGANISATION How the charity is constituted (eg. trust, association, company) ELECTED BY MEMBERS AT THE AGM Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The aim of Porthcawl Museum is to assist in the enhancement of the quality of life in the community by seeking a deeper understanding and appreciation of our local heritage, culture and environment through the Summary of the objects of the acquisition, preservation and interpretation of artefacts and associated charity set out in its information relating to the history of Porthcawl and its adjacent villages of governing document Newton and Nottage, but not exclusively by limitation. Porthcawl Museum aim is to play a key role in making the town and indeed the neighbouring area, a better place to live, work and visit.

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In a normal year all events and activities engaged in and promoted by Porthcawl Museum comply with its aims and objectives; which hold foremost as to how they benefit the community, including local schools and organisations, residents and members, plus visitors and tourists. In pursuit of these ideals, Museum volunteers normally would have: -

• Welcomed, guided and supported visitors during their visit.

• Presented historical talks to various organisations; both local and further afield.

• Delivered guided heritage walks of the area.

• Visited schools and received school parties to the Museum.

• Following discussion with schools, the Museum has tailored some of its displays to aid the schools in delivering their curriculum.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Qualified Volunteers aid the public in their family genealogy or other historical research.

• The Museum regularly helps to arrange and participate in various town events.

• To reach even more people of all ages, the Museum takes part annually in the ‘Open Doors Scheme ‘run by the Welsh Govt in September. Admission is free for the day and a Special Activity is also run for the children.

• Coffee Mornings are held monthly to encourage older members to gather and enjoy friendship, share their memories and keep up to date with changing museum displays.

• At Christmas the Museum engages in local activities including The Annual Christmas Swim, a letter to Santa, and invites the Porthcawl Lions to present their Santa’s Grotto at the Museum during the month of December. The Museum is part of the town Christmas Evening when the lights are turned on and ‘A Victorian Christmas Day’ is presented throughout the building, on the last opening before Christmas, where all volunteers dress in period dress, present re-enactments and a Christmas Fayre is served to visitors of all ages.

Additional details of objectives and activities (Optional information)

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PORTHCAWL MUSEUM IS RUN TOTALLY BY VOLUNTEERS.

THE ELECTED MANAGEMENT COMMITTEE MAKE THE DECISIONS.

THE TRUSTEES ARE APPOINTED TO MONITOR AND ADVISE.

You may choose to include further statements, where relevant, about:

WHEN THE BUILDING IS PURCHASED THE COMMITTEE AND TRUSTESS WILL APPLY FOR GRANTS FOR EITHER BUILDING IMPROVEMENTS OR CONSERVATION OF ARTEFACTS.

• policy on grantmaking.

• policy programme related investment.

• contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Due to the Covid pandemic, achievements during our financial year September 2019-August 2020 have been far more limited than we certainly would have liked. Between September– December the Museum operated as normal but because of government restrictions it was closed to the public on 20thMarch 2020; therefore, achievements between March-August did not involve visitors, the Porthcawl Community, or events in the wider area. Achievements after closure involved volunteers who when able continued to work, developing areas of the Museum with the intention of providing members and the public with an even better experience when the Museum re-opens. Listed below is an overview of what was achieved. September - December 2019 • Lectures were given to and by Museum members inhouse and at other venues. • Visits to Primary School to present re-enactments as requested by the teachers. • Young visitor numbers had been growing steadily all year but in October not only did Bosbury Primary School, Herefordshire, and Pyle Primary School visit but two 6 thFormers from Porthcawl Comprehensive chose the Museum for their works experience. • October, also, witnessed Museum volunteers presenting a Murder Mystery Evening for the community. • Museum volunteers organised the Remembrance service at Stormy Down; an WW2 RAF airfield and attended the town’s Remembrance Service. • Christmas events for the community were enjoyed in December e.g., Christmas Coffee Morning, the Porthcawl Lions holding their Santa’s grotto in the Museum throughout the month and A Victorian Christmas Day in which volunteers re-enacted scenarios. January-March • Lectures were given to and by Museum members inhouse and at other venues. • The Victorian Tool shed, financed by the Porthcawl Lions Club was installed in the new Peace Garden. • Existing exhibitions were updated, and new exhibitions were opened to the public on 15thFebruary – The Blundell Archaeology Collection, The Prisoner of War Room, Textile display. • Liaising with National Museum resulted in the Porthcawl 100- year-old Coastguard Cart returning home. • Admissions and membership between February 15th.– 20thMarch was greater than corresponding period in past year March - August • A small army of Volunteers continued to work developing display areas in the outer yards, including a sensory Peace Garden. • A group of volunteers used the opportunity to re-organise, record and catalogue the Museum collection; plus reordering the Storerooms. • More CCTV Security cameras have been installed in the outer yards. • During lockdown members continued to be provided with monthly newsletters. Added to this they were also sent quizzes and specific articles on the town’s history. • Articles also regularly appeared in the town’s monthly magazine. • Volunteers answered emails from the public requesting help in seeking details on their respective families or area.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Any monies that the organisation amasses through profit is transferred to 2 deposit accounts. One holds £25,000 which will not be touched but be held in abeyance, as a safety net, to assist in the payment of household bills should it be needed in future years. The other is a working deposit account where monies are used to top up the current account to maintain, run or improve the building, exhibitions, or the experiences of the visiting public.

Details of any funds materially in deficit

Further financial review details (Optional information)

Principal sources of funding 2019/2020:

You may choose to include additional information, where relevant about:

  - Donations

  - Admission Adult £2 Juniors 50p

• the charity’s principal • Coffee morning sources of funds (including • Lectures any fundraising);

  • Merchandising

• how expenditure has • Memberships £10 per annum supported the key objectives of the charity; All

• All monies are used to maintain, run or improve the building, conserve the artefacts, provide exhibitions or enhance the experiences of the visiting public.

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) PAUL JOSEPH Position (eg Secretary, Chair, CHAIR etc) Date 7TH June 2021

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TAR Mareh 2012