Trustees’ Annual Report for the period
From April 2[nd] 2019 Period start date April 2[nd] 2019 to Period end date April 1[st] 2020
Charity name: The Saraswati Scholarship Fund
Charity registration number: 1176036
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education of selected students who wish to pursue a **career inthe field of Medicine. ** |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fund raising through activities such as a Xmas bazaar and private donations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
| Additional information (optional) Youmay choose toincludefurtherstatements |
whererelevant about: | |
| SORP reference | ||
| Policy on grant making | Para 1.38 | Grants are made to students who need to study Science subject in Year 11/12 for entrance in the world of Medicine, when they are unable to afford it by their own means, and their schools do not provide appropriate courses. Our academic advisors assess each applicant’s academic suitability. |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | All the Trustees are volunteers and it is they who fund raise, make the grants, complete returns and manage the publicity and events. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Continuation of the funding of our first scholarship recipients and commencing, with some element of retrospective payment, the funding of a third scholar. In all three cases the Saraswati Scholarships enabled students to continue with their further education, which would otherwise have been impossible, for financial reasons. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Objectives met |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising was sufficient; The Safaswati Fund’s grant making is bespoke and had sufficient funds to cover these fees. |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £18,180 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees know that demand for these scholarships varies. We want to be able to fund more students at one time if the need arises but, significantly, we want to be able to support students as long as they need it; this, in the case of Medicine for example, is hard to gauge initially. |
| Amount of reserves held | Para 1.22 | £18.180 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fundraising through social fund raising activities such as Xmas bazaars, personal contacts and private donations. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | A student being unable to complete the courses or progress to the next level for academic reasons. Financial pressures on scholar from families. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are chosen by recommendation usually by one Trustee and then the unanimous agreement of the other Trustees |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All the Trustees have first hand knowledge of the circumstances, education and students/recipients concerned. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | There are 5 Trustees, 3 in the UK and 2 in India. We work with other NGOs working with very poor people in Kolkata. |
| Relationship with any related parties |
Para 1.51 | Informal and mutually beneficial. |
| Other |
Reference and Administrative details
| Charity name | The Saraswati Scholarship Fund |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1176036 |
| Charity’s principal address | 3, Highgate West Hill London N66JS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sophie Baker | Founding Trustee/Chair |
December 2017 until present |
||
| Jane Carling | Secretary | December 2017 until present |
||
| Sujata Sen | Academic Adviser | January 2018 until present |
||
| Natasha Whiting | Communications and Marketing |
January 2018 until present |
||
| Nikilish Bhattacharia |
Academic Adviser | January 2018 | ||
Corporate trustees – names of the directors at the date the report was approved Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Jane Carling Full name(s) Elizabeth Jane Carling Position (eg Secretary, Secretary Chair, etc) Date 13/3/2021
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Charity Name No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from Apr-19 Apr-20
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
5,224 - - 5,224 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
5,224 - - 5,224 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 5,224 - - 5,224 -
A3 Payments
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ - ] - - - -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments - - - - -
Net of receipts/(payments) 5,224 - - 5,224 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 5,224 - - 5,224 -
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CCXX R1 accounts (SS)
06/04/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
06/04/2021
2