CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees. Annual Report for the perlod
From 1st Aprtl 2023 Period start dat•
To 31st March 2024
Period end date
Charity name: Abingdon & District Model Railway Club
Charity registration numbor: 1176029
Objectives and Activities
Summary of the purposes of
the charty as set out in its
goveming document
Para1.17
l To advance public education and foster a
general interest in model railways, railways
and allied pursuits, and in particular to
encourage a high standard of modelling
amongst the members of the Club. The
Club welcomes people of all genders and
abilities.
Summary of the main
activities in relation to those
PUTP)ses for the public
benefit. in particular, the
activities, projects or
seN1$ identified in the
accounts.
Para 1.17 and
1.19
The main club night is on a Friday, but
members and visitors can and do access
the facilities on other days subject to a
minimum of Mo mernbers being present.
Time has been spent to ensure that the club
has easy disability access. The club
nomially organises two exhibitions held
annually at other venues but there was only
one this year. The club also stages minor
displays. at a local garden centre. Once a
month there are guided training sessions on
aspects of railway modelling. The Club
attends Abingdon Town Council's 'Clubs
and Societies Days..
The trustees and managing committee take
into account the Commission's publi
benefit guidance when making any d8cision
it is relevant to.
Statement nfiM}ing
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on publlc
benefit
Para 1.18
Addltlonal Inforniation (optional)
You may choose to include further statements where relevant aljout:
SORP rèfer¢&
Policy on grant making
P8Yd 1.38
Policy on social investment
including program related
investment
Pwa 1.38
Contribution made by
volunteers
Paro 1.38
Other
Achievements and Performance
, SORP fernce
l The Club organised one two-day major
exhibition in Abingdon which was very well
supported by the public and in particular
families.
Summary ofthe main
I Par8 1.20
achievements of the charity. I
identifying Ihe difference the
charity's work has maée to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
A two4ay display was held at a local
Garden Centre which stimulated a lot of
i interesL
The positlve response from the publlc and
the inlerest shown confirms that the sharing
, of information and knowledge of 'model
railways and allied pursuits, is beneficial to
society as a whole.
Additional Informatlon (optlonal)
You may choos& to includ8 furthèr stat8m8nts where relevant about..
Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Pard 1.41
Investment perfomiance
against objectives
Para 141
other
Financial Review
Review of the charity's
financial position at the end
of the period
Para 121
Deficit for the year was £909 (surplus £595
2023). Due to slighuy lower income from
Fund raising activities,. Premises expenses
were higher £13.419 {£11,763 2023), due to
increased energy costs and essential
8lectrical upgrade.
Reserves are held to cover rent and to meet
advance costs for staging exhibitions.
ststement explaining the
policy for holding reserves
staling why they are held
Amount of reseNes held
Para 1.22
Para 1.22
£3,000
Reasons for holding zero
reserves
' Para 1.22
Not applicable
Details of fund matorially in
deficit
Para 1.24
Not applicable
Explanation of any
uncertainties about the
charity continuing as a golng
concern
Parn 1.23
Not applicable
Addltlonal information {optional}
You may choose to include further statements where relevant about:
The charity's principal
sources of funds (including
any fundraising)
I Par8 1.47
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal Para 1.46
risks facing the charity
Other
Structure, Governance and Management
Description of charitys
, trusts..
Type of governing docum8nt ,' Para 125
Charity Commission Scheme.
How Is the charlty
conslituted?
| le.g UnlnCQTporaled
Para 115
Chariiable Incorporated
Trustee selection methods
including detsils of any
constitutional provisions e.g.
e18Ction to post or narne of
any person or body entitled
to appoint one or more
trustees
Pwa 1.25
I Vthen there is a vacancy for a Trustee, they
are appoinled by the membership at the
Annual General Meeting.
Addlllonal Informatlon (optlonal)
You may choose to include further ststements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees
Pwa 1.51
The charity's organisational
Structure and any wider
nelwork with which the
charity works
Para 1.51
Relationship with any related
parties
Para 1.51
other
Reference and Administrative details
Charity name
Abingdon & District Model Railway Club
Other name the Charity uses "ADMRC.
Registered charity number
1176029
Charity's principal address
ADMRC. Lodge Hill. Abingdon, OX14 2JD
Names of the charlty trustees who manage the charlty
Namo of person (or body)
entltled to appoSnt trusteo
Ilf any)
Mernbershlp at AGM
Trustw nam•
Office Ill any)
Dates aeied If not for
whole year
William Robert
Marnane.
Chalrrrrustee
Christopher
an Nutman
Trustee
Membership at AGM
Trevor
Slaughter
Andrew John
Skinner
Trusteel
Treasurer
Membership at AGM
Trust88
M8mb6rship atAGM
Peter Thomas
Hunt
Trusteg
Membership atAGM
10
11
12
13
14
15
16
17
18
19
20
Corporate trustees- names of the directors at the date the report was approved
Dirèctor namè
Not applicable
Name of trustees holding tile to property belonging to the charity
Trusts• nam•
Dat•s act•d If not for y•ar
Not applicable
Funds held as custodian trustees on behalf of others
Description of the assets
Not applicable
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Not applicable
Details of arrangements for
safe custody and
segregation of suth assets
from the charity's own assets
Not applicable
Addltional Information (optional)
Nam05 and addres506 Of advisers (Optional infomiation}
Type of Name
adviser
Address
Name of chlef executlve or names of senlor staff members (Optlonal
Exemptions from disclosure
Reason for non4lsclosure of key personnel detsils
Other optional information
Declarations
The trustees declare that they have approved the trustees, report above.
Signed on bohalf of the charity's trustees
Signature{s)
Full name(s) Williarn Robèrt Marnane
Position {og
Secretary, Chair, otc)
Chair
Date
Declarations
The tNste8s declare that they have approved the trustees, report above.
Signed on behalf of the Charity trustseg
SignatUfe(s)
Full namels)
William Robert Mamane
Posltlon (eg
Secfetary, Chair. Otc)
Chair
2J* kny5
## **ABINGDON & DISTRICT MODEL RAILWAY CLUB**
## **ANNUAL ACCOUNTS**
**YEAR ENDED 31 MARCH 2024**
**ABINGDON & DISTRICT MODEL RAILWAY CLUB**
## **BALANCE SHEET**
## **AS AT 31 MARCH 2024**
|**Fixed Assets**
Exhibition equipment
**Current Assets**
Stock
Debtors
Prepayments
Bank current account
Bank deposit account
Petty cash
**Current Liabilities**
Creditors & accruals
**Represented by**
Income & expenditure Account - B/Fwd
Surplus/(deficit) for the year|**£**
**£**
£
£
**326**
-
**593**
613
**1,450**
-
**240**
-
**6,114**
4,075
**9,829**
14,637
**-**
2
**18,226**
19,327
**513**
379
**513**
379
**18,039**
18,948
**18,948**
18,353
**-909**
595
**18,039**
18,948
**31/03/2024**
31/03/2023|
|---|---|
**ABINGDON & DISTRICT MODEL RAILWAY CLUB**
## **INCOME & EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 MARCH 2024**
|**INCOME**
**Subscription income**
Subscriptions
Discounts allowed
**Fund raising activities**
Exhibition surplus/(deficit) - Abingdon
Exhibition surplus/(deficit) - Didcot
Exhibition surplus/(deficit) - 200 Club
Private owner wagons
Club merchandise
2nd hand stall (open day)
Tea & coffee
**Other income**
Grants
Gift aid
Amazon smile
Donations
Interest received
Rent received
Scrap metal sales
**Total Income**
**EXPENDITURE**
**Premises expenses**
Rent
Property repairs - general
Property repairs - electrical upgrade
Light & heat
Insurance
Publicity & promotion
Website
Other property expenditure
**Subtotals C/Fwd**|**£**
**£**
£
£
**8,550**
8,232
**-320**
-327
**8,230**
7,905
**1,011**
1,323
**-**
-
**980**
805
**16**
318
**-**
65
**-**
8
**-**
-
**2,007**
2,519
**-**
-
**1,450**
1,333
**-**
13
**254**
140
**120**
25
**408**
408
**41**
15
**2,273**
1,934
**12,509**
12,358
**7,401**
7,404
**1,360**
1,814
**1,974**
-
**1,250**
794
**1,275**
984
**-**
64
**113**
113
**-**
1
**13,373**
11,173
**2023/24**
2022/23|
|---|---|
**ABINGDON & DISTRICT MODEL RAILWAY CLUB**
## **INCOME & EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 MARCH 2024**
|**Subtotals B/Fwd**
**Layout expenses**
Donations
Expenditure
**Other expenses**
Subscriptions
Audit & accountancy
Equipment repairs & replacement
First aid supplies
Non ADMRC exhibition expenses
Depreciation - Exhibition equipment
Sundries
**Total Expenditure**
**(Deficit)/surplus for the year**|**£**
**£**
£
£
**13,373**
11,173
**-**
-
**-**
-
**-**
-
-
40
-
32
-
414
-
45
-
59
109
-62
-
**46**
590
**13,419**
**11,763**
**-909**
**595**
**2023/24**
2022/23|
|---|---|
**ABINGDON & DISTRICT MODEL RAILWAY CLUB**
## **FUND RAISING ACTIVITIES**
## **FOR THE YEAR ENDED 31 MARCH 2024**
|||**2023/24**|||2022/23||
|---|---|---|---|---|---|---|
||**£**|**£**|**£**|£|£|£|
|**EXHIBITIONS**|||||||
|**Abingdon**|||||||
|Income||**35,287**|||8,931||
|Expenditure||**34,276**|||-7,608||
|**Didcot**
Income
Expenditure||**-**
**-**|1,011||-
-|1,323|
||||**-**|||-|
|**Exhibitions surplus/(deficit)**|||**1,011**|||1,323|
|**200 Club**
Income
Expenditure||**1,080**
**-100**|||1,125
-320||
|Surplus
**Private Owner Wagons**
Sales
**Cost of Sales**
Opening stock
Purchases|**613**
**-**|**36**|**980**|-
1,087|792|805|
|Closing stock|**613**
**-593**|||1,087
-613|||
|||**20**|||474||
|Surplus
**Club Merchandise**
Income
Expenditure||**-**
**-**|**16**||65
-|318|
|**Club Open Day (2nd Hand Stall)**
Income
Expenditure||**-**
**-**|**-**||8
-|65|
||||**-**|||8|
|**Fund raising surplus**|||**2,007**|||**2,519**|
**ABINGDON & DISTRICT MODEL RAILWAY CLUB**
## **FIXED ASSETS SCHEDULE - EXHIBITION EQUIPMENT**
## **FOR THE YEAR ENDED 31 MARCH 2024**
|**COST**
As at 1 April 2023
Additions
Disposals
**As at 31 March 2024**
**DEPRECIATION**
As at 1 April 2023
Charge for year
Eliminated on disposals
**As at 31 March 2024**
**NET BOOK VALUES**
**As at 31 March 2024**
As at 31 March 2023||**Radio**
**PDQ**
**Barriers**
**Equipment**
**Equipment**
**Total**
**-**
**-**
-
-
**-**
**-**
435
435
**-**
**-**
-
-
**-**
**-**
**435**
**435**
**-**
**-**
-
-
**-**
**-**
109
109
**-**
**-**
-
-
**-**
**-**
**109**
**109**
**-**
**-**
**326**
**326**
-
-
-
-|
|---|---|---|
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
ABINGDON & DISTRICT MODEL RAILWAY CLUB
On accounts for the year
ended
31 MARCH 2024
Charlty no
lif any)
1176029
Set out on pages
Of Ihe accounts as supplied to me.
I report to the trustees on my examination of the accounts of the abovè
charity ('the Trust") for the year ended
Responsibilities and
basis of report
As the charity's trustèes, you are responsible for Ihe preparation of the
accounts in accordance with the requirements of the Charities Act 2011
I'the Act").
I report in respect of my examination of the Trust's accounts Garried out
under seclion 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions gwen by the Charity Commission
under section 145{5llbl of the Act.
Independent I have completed my examination. I confirm that no material matters have
examinerfs statement come to my attention In connection with the examination {other than that
disclosed below ') which gives me cause to believe that in, any matenal
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounting records., or
the accounts did not comply with the applicable requirements
concerning the fom and content of accounts sel out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper under¢ landing of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Dato:
13
Name:
Mr Patrick Lonergan
Relevant professional
qualifl¢ation{s} or body
(if any):
None - Abingdon town councillor
Address:
35 Cherwell Close, Abingdon, OX14 3TD
IER
Oct 2018
Section B
Disclosure
Only complete if Ihe examiner needs to highlight material matters of concern
(see CC32, Independent examination of ¢harily accounls.. directions and
guidance for examiners).
Give here brief detsil$ of
any items that the
examiner wishes to
disclose.
My only comment is, given the relatively small tumover of the club, that
accounts on a Receipts and payment basis, using CC16a, would suffiee. This
would also facilitate the eventual appointment of Ihe next treasurer. This, whilst
noting that although the level of deblors is relatively high, such a figure could be
simply sel out in the Ireasurerltrustee's annual report lo qualify, say, a 'loss' for
the year in question.
IER
Oct 2018