 गं गणपतयें नमह Trustees Annual Report 06/2022 – 06/2023 Document Number: ICAD – 03 – 006 Author(s): Anup Shenoy Issue Date – 31/03/2024 Status – Notes: Indian Cultural Association of Dorset Annual statement – year ending 06/2023 ## Annual Report The trustees present their annual report and financial statements for the year ended 01 June 2022 and confirm they comply with the Charities Act 2006, the constitution and the Charities SORP 2005 ## **1. Reference and Administrative Information** Name of the Institution Indian Cultural Association of Dorset Type Charitable Incorporated Organisation Charity Registration Number 1176026 Address 21 Smithson close Poole, Dorset BH12 5EY List of Trustees Mr Vamsi Krishna Jagadapi Sudhakar (02/2023) Contact - Mr Amit Baswal (02/2023) Dr Lingeshwari Birnie Mr Gurcharan Singh Chaddha Dr Prabhakar Venugopal Makarahalli Mr Kiran Channabasappa Dr Jagannadha Pawan Tamvada Mr Naresh Venkatalakshmi Kandala Mr Anup Shenoy Retired Trustees Mr Rithesh Barimane - Mr Nahush Verekar – 06/2018 Mr Ramesh Lal – 07/2021 Bankers Santander Bank Santander Bank Customer Service Centre, Bootle, Merseyside, L30 4GB Indian Cultural Association of Dorset Annual statement – year ending 06/2023 ## **2. Structure, governance and management** ## **Governing document** The Indian Cultural Association of Dorset (hereafter referred as ICAD) is constituted as a Charitable Incorporated Organisation (CIO) registered with the Charity Commission for England and Wales on the 30[th] November 2017 under charity number 1176026. It is governed by a constitution as registered and unchanged since its inception in November 2017. ## **Organisational structure** The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits. The trustees meet as a body regularly and are responsible for all decisions taken in relation to the running and the activities provided by the charity. The list of trustees is as above on page 1 in the information section. ## **Recruitment and appointment of trustees** Any new trustees will be selected as per the guidelines laid down in the constitution and by the charities commission. In selecting new trustees, we will seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees will be invited to attend trustees’ meetings as observers and will be given more details of the charity’s aims and activities and, if all agree, they will then be proposed as new trustees at the next trustees’ meeting. This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills. The ICAD has appointed 2 new trustees in 02/2023 1. Mr Vamsi Krishna Jagadapi Sudhakar 2. Mr Amit Baswal Both new trustees have been longstanding active volunteers in The ICAD activities over the past years and were unanimously elected by the trustees after an interview process. The new trustees clarified their positions on how they would continue and progress the trust’s activities and shared their vision on the future of the trust. ## **Induction and training of trustees** Following appointment, the new trustees were introduced to their role and given copies of the trust deed and a guide to the policies and procedures adopted by our charity. They were advised to read up on the publications from the Charity Commission including the guidance on charities and public benefit and on the advancement of religion for the public benefit. The new trustees are aware of the scope of their responsibilities under the Charities Act. We are happy to report that the new trustees Indian Cultural Association of Dorset Annual statement – year ending 06/2023 have taken up their position with gusto and made significant positive contributions to the functioning of the trust. ## **3. Objectives and activities** The objects of the charity are set out in the charity’s constitution and are summarised as follows: To advance Indian culture and spirituality for the benefit of the public - in particular, through the holding of prayer meetings, lectures, the public celebration of Indian festivals and the distribution of literature on the Vedas and other ancient Indian scriptures to enlighten everyone. To establish, maintain and manage a community centre which will provide facilities in the interests of advancing Indian culture and spirituality and a congregation space for the growing community of Indian origin in Dorset. Provide facilities and assistance in social welfare with the objective of improving the conditions of life for all residents of Dorset and the neighbourhood. In setting these objectives, the trustees have considered the Charity Commission’s general guidance on public benefit, and particularly its supplementary public guidance on the advancement of religion for the public benefit. ## **Activities** The ICAD weekly temple is now a regular event happening between 6-8PM on a Saturday at the Muscliff community centre in Bournemouth, Dorset. We have regular attendance of people from a wide and varied audience. A priest performs the rituals as per the Hindu traditions and the event is sponsored by a family every week who pay for the priest’s time. There is food distributed to all attendees at the end of the ceremonies. No charges are ever imposed on any attendees for attending these gatherings. Apart from these the ICAD has organised the following events to improve community engagemnent and outreach. |Religious Events|Religious Events|Religious Events|Religious Events| |---|---|---|---| |Date|Event|Venue|Comment / Links| |18/06/20
22|International Yoga day|Musclif|| |30/07/20
22|Day with Sai|Musclif|Collaboration with SHITAL org UK| |06/08/20
22|Vishnu sahasranAm
chanting|Kinson|Communal chanting of the 1000
names of LordVishnu| |03/09/20|GaneshChaturti|Musclif|| ||Indian Cultural Association of Dorset
Annual statement – year ending 06/2023|Indian Cultural Association of Dorset
Annual statement – year ending 06/2023|Indian Cultural Association of Dorset
Annual statement – year ending 06/2023|Indian Cultural Association of Dorset
Annual statement – year ending 06/2023| |---|---|---|---|---| ||22|celebrations||| ||12/11/20
22|SrinivAs kalyAnam|Kinson|As previous, grandiose celebration
of Lord SrnivAsa attended by over
300 people| ||05/11/20
22|kArtik deepdAn|Musclif|Lamp lighting in the Hindu calendar
month of kArtik – collaborated with
ISCKON, Bournemouth for the 1st
time| ||01/04/20
23|Shri rAM Navami|Kinson|Birthday celebrations for Lord
Rama – again attended buy over
300 people| |Spiritual Events|Spiritual Events|Spiritual Events|Spiritual Events| |---|---|---|---| |Date|Event|Venue|Comment / Links| |18/06/20
22|International Yoga day|Musclif|Communal Yoga practice led by
Shri Ambika Yoga school also
begins aweeklyfree yoga camp| |30/07/20
22|Day with Sai|Musclif|Collaboration with SHITAL org UK| |27/11/20
22|Yoga Shibir(camp)
concluded|Musclif|Regular weekly Yoga classes for all
– free instruction by Shri Ambika
Yoga schoolof Mumbai,India| |Community Events|||| |30/09/20
22 to
02/10/20
22|Art by the Sea|Bournemo
uth beach|Indian diaspora led by the ICAD
joined in the communal procession
with traditional Indian clothing and
music
bournemouthecho.co.uk/carnival-
sea-parades-bournemouth| |04/02/20
23|Mayor attends the
weekly Puja gathering|Musclif|The mayor was made aware of the
need for a community centre of our
own.| |25/03/20
23|UGADI|Kinson|The event was organised by the
Dorset Kannada Balaga under the
auspices of theICAD| |15/04/20
23|Baisakhi|Corfe
Mullen
Village hall|A big celebration of the Indian new
year with song and dance
performances with audience
engagement. Attended by over 150
people.| |Sporting Events|||| |24/08/20
22|Bournemouth Premier
league cricket for kids|Littledown
sports
ground|Short format cricket tournament fpr
children| |20/11/20|ICADCarrom|Musclif|Carromboardtournament with| ||Indian Cultural Association of Dorset
Annual statement – year ending 06/2023|Indian Cultural Association of Dorset
Annual statement – year ending 06/2023|Indian Cultural Association of Dorset
Annual statement – year ending 06/2023|Indian Cultural Association of Dorset
Annual statement – year ending 06/2023| |---|---|---|---|---| ||22|tournament||prizes and medals for both adults
and children in doubles and singles
categories.| ||25/02/20
23|ICAD table-tennis
tournament|Littledown
sports
centre|TT competition with adult and
children, male and female
categories. Medals and prizes
presented.| ||26/03/20
23|ICAD chess
tournament|Musclif|Chess competition for adults and
children – certifcates and prizes
were given| ||Educational Initiatives|||| ||12/02/20
23|KS2 and Grammar
school entrance mock
test|Epiphany
church hall|Mock tests to help local community
children to prepare for upcoming
academic challenges| ## **Achievements** The ICAD has made significant progress towards realising its potential and reaching out to the community. It’s events are now being noticed and more organisations are now collaborating under the banner of the ICAD to form a beneficial relationship. The ICAD has continued to host the weekly prayer meetings with attendance and patronage from the people. As already mentioned, the meetings are more regularly being sponsored by individuals and families. The ICAD has continuously promoted engagement with local charities and stepped up to help where needed. We have managed to host a wide variety of events that engage the mind, body and spirit of the community and wider audience as seen in the table above. This has been made possible by fresh blood in the form of our new trustees. We have managed to meet some of our strategic objectives as set out in our last report and hope to continue and expand on the same. ## **Strategies** We want to make our organisation accessible and welcoming to all people, particularly those of Indian origin to come together to learn about their spirituality. We also want to propagate the teachings and knowledge incorporated in the ancient Indian scriptures to our children and future generations. We hope to engage the communities by – - Continuing the weekly prayer meetings - Continue spiritual discussions focussed on mental wellbeing - Continue and expand on sports and academic events - Continue regular yoga sessions - Introduce Indian dance, singing and art forms Indian Cultural Association of Dorset Annual statement – year ending 06/2023 - Beginning classes to teach Indian languages to interested children/adults - Engage with local authorities to try and get premises operated solely by and for the charity to conduct our events We aim to keep most of our activities free and supported by donations or grant funding. Where a charge is made, concessions will be made for students, people on means-tested benefits and pensioners. ## **Volunteers** Our volunteer groups have remained as dedicated as ever towards sustaining our work in the region. The transition to weekly meetings has not fazed any of us. They have continued our social engagements and organised events within the rules and as set by the local government and the venue providers. We continue to attract fresh volunteers who are willing to give time and resource to the furtherance of our cause. ## **4. Financial review** ## **Principal funding sources** The charity’s main source of income is giving. During the lockdown people have given directly into the charity’s account via standing order. This has now continued and has helped keep the charity going. People have also sponsored events or parts of an event when the need arose - to organise our events on a grand scale as is demanded by the occasion. A total of £5246 was received as donations by the trust in its account. The trustees feel this level of voluntary giving is both generous and encouraging. ## **Reserves policy** Due to the fledgling nature of the charity, the trustees have yet to formulate a reserves policy. This will be formulated based on the trust’s performance in upcoming accounting periods. ## **Investment policy and objectives** The charity has no long-term investments. All funds are held in a business current account which has no fees and pays no interest. The trustees will formulate an investment policy when the trustees deem there are sufficient and available funds for investment. ## **5. Statement of Trustees’ responsibilities** The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Indian Cultural Association of Dorset Annual statement – year ending 06/2023 The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently. - Observe the methods and principles in the Charities SORP. - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1. **Approved by the trustees and signed on their behalf by** Dr Prabhakar Venugopal Makarahalli Contact Trustee Indian Cultural Association of Dorset Annual statement – year ending 06/2023 ## **6. Statement of Accounts** Accounts for year ended 01/06/2023 from last report date - 02/06/2022 |**Balance from previous year**|8241| |---|---| |**Income**|5246| |Donations|| |**Expenditure**|9056| |**Net Funds**|| |**Debts**|0| |**Liabilities**|0| |**Assets**|4431| |Cash in the bank (on 30/05/2023)|| **Approved by the trustees and signed on their behalf by** Indian Cultural Association of Dorset Annual statement – year ending 06/2023 Dr Prabhakar Venugopal Makarahalli Contact Trustee