## **Herts Musical Memories Annual Report** ## **For Period 29/11/2020 - 31/12/2021** ## **Charity No: 1176007** ## **Charity Registered Address: 20a Bournehall Ave, Bushey, WD23 3AY** ## **CEO – Kerry Brabant** Herts Musical Memories provides stimulating and inspiring singing sessions for people with dementia and their carers, improving the quality of their lives and helping them to live well with dementia. ## **Values** Herts Musical Memories (HMM) passionately believes that all people with memory problems or dementia should still enjoy positive fulfilling experiences that enhance their lives and improve their health, confidence, and sense of wellbeing. Health, wellbeing, and equality are at the core of HMM’s activities relating to service users, staff, volunteers and the wider public. HMM will actively promote equality for people with dementia and their carers, demonstrating to the wider community that people with dementia still have a place in society and should be treated with dignity and respect. ## **Who We Are** Herts Musical Memories sessions are about minimizing the impact of dementia by playing to members strengths and focusing on what they can do rather than what they cannot. The sessions are based in music therapy whilst remaining informal and fun. Many people who come to the groups tell us they can’t sing, (something they were told at school), however, through regular attendance people find they can sing, and the sessions bring them a sense of achievement and joy. 1 Herts Musical Memories plays a valuable role in enhancing the quality of life for people living with dementia and their careers. Music has the power to bring people together in the here and now, providing a way for them to stay connected with loved ones and carers through their shared experiences. The sessions enliven, stimulate and enable people to express themselves creatively beyond words. This involvement enables people to be seen for who they are beyond their diagnosis. ## **Achievements to 2021** For the majority of 2021 the charity was still running sessions online. As the Government reduced restrictions HMM began to gradually open groups in September when we opened a couple per week. We were only able to open 8 of our original 13 this was due to concerns over funding. Whilst crisis funding helped HMM to run services throughout the Pandemic HMM found it hard to secure funding to help the charity reopen services. This was compounded by the loss of income through the cancellation of fundraising events. HMM continued to run online sessions reducing them to 1 per week as requested by our members who were still not keen to return to face to face sessions. The opening of the groups was a very moving experience. Some of the members had significantly deteriorated and carers were keen to share experiences. A few carers weren’t sure that the singing would still work for their loved ones anymore. However, once the singing began it was clear that members still had memories of the singing groups which was remarkable considering their condition. Seeing the impact of the singing, particularly for those whose condition had deteriorated reinforced the value of the sessions and just how important the activity is for the wellbeing of those living with dementia. During October HMM joined forces with Home Instead Watford. This was to reinstate the work we had carried out before the pandemic. Throughout tea the clients got to listen to vintage records and share memories of their favourite artists and then got a chance to sing together. It was an inspiring event and very moving to see so many people taking part. For Christmas HMM ran a dementia friendly Carol Concert. We joined with a local school and again with Home Instead. The cross generational event was enchanting. As with much of HMM’s work it was a collaborative event. Joining with the children, group members and volunteers added a unique touch and created an uplifting event enjoyed by everybody. There were comparisons to the year before when people felt so isolated, the result was very humbling. Members were so delighted to feel part of society again. ## **HMM Trustees** Heather Hurford appointed: March 2019 John Dyer appointed: June 2020 David Bates – Treasurer appointed: May 2019 2 ## **Governing Documents** HMM is a CIO whose only voting members are its Board of Trustees. Trustees are recommended and elected by the Board. The Board has access to training through HMM’s membership of its local CVS and have created a policy which will be available to new trustees providing guidelines on becoming a trustee. Training covered: - General information - Trustees’ responsibilities - Understanding governing documents - Difference between Trustees and Membership - Public & Private Benefits - Finance - Conflicts of Interest - Trustee Meetings ## **HMMs Structure** The charity has a board of trustees who support the CEO who is responsible for the delivery of the 5-year fundraising strategy and developing the long-term sustainability for the charity. A part time assistant helps with the management of the groups and venues. For the delivery of the singing sessions there are 4 freelance staff who are supported by a regular team of 40 volunteers. Volunteers have been invaluable to HMM. As well as supporting the sessions on a weekly basis they have helped at events run by the charity and nominated the charity for fundraising events through their connections with local choirs, amateur dramatic society and local businesses. ## **Partners** The charity has close links to Hertswise, who are a regional arm of Age UK. They are helping HMM to develop training and support for volunteers, strengthen the charity’s policies and procedures and generally offering help and advice where needed. HMM is also a member of Watford Dementia Steering Group and of East Herts Dementia Steering Group which enables the charity to access funding and be part of the development of dementia friendly communities in these areas. ## **Financial Review** HMM were delighted to achieve a grant of £26088 from the Paul and Nick Harvey Fund. This has helped the charity continue to run online sessions and prepare for opening the groups. We received £1520 from Bring Joy Foundation to help us run our events like the afternoon tea and the dementia friendly carol concert. Herts Community Fund award the charity £5,000 towards the opening of our Bushey Group. Watford and three rivers trust awarded us £7,200 to open our Watford Group 3 Local Councillors funds £2,000 – we are delighted that each year we receive support from local councillor’s locality funds. Donations £10,965 – these remain consist even through the pandemic – HMM aims to build on this figure to encourage regular giving as part of the 5-year fundraising strategy. ## **Events** HMM has historically done well from events at the beginning of 2020 the charity was set to raise up to £45,000 over 50% of its income. We had hoped that the cancelled events would take place in 2021, however this was not the case HMM which has had a substantial impact on fundraising reducing options for diversifying our income streams. ## **Fees** For 2021 HMM increased prices to £6 for the person living with dementia carers go free. For 2022 we hope to grow the groups reaching pre pandemic numbers. Pre pandemic the income from fees was steadily rising - a 1/3[rd] of our income came from fees. With 10 groups running at full capacity, we hope to achieve this figure again but with so many people still unsure about attending face to face sessions we feel this will take a while. HMM has always maintained that no service user will be denied a place on financial grounds. Where people are struggling, they have been asked to donate what and when they can - for example, a packet of biscuits. ## **Challenges 2021** The main challenges of 2021 were staffing levels – to run the charity effectively we need to employ more freelance singing leaders. The impact of Covid 19 has left two leaders with long covid and all remaining leaders have contracted covid needing time out from the sessions. ## **Looking Forward** HMM aims to create a 5-year fundraising strategy running alongside a business plan. This will give the charity a focus ensuring long term stability and growth. It is hoped that as we reach the end of 2022 the charity will start to fully recover from the pandemic. The long-term aim is creating a stable foundation with which to reopen all HMM’s groups and then target areas where there are gaps in services. HMM aims to increase its social media presence to raise awareness of the value of music for people living with dementia and to continue to work with local community’s and local governments to help deliver the dementia strategy for Hertfordshire. ## **Summary** Looking back over 2021 HMM are delighted that not only did we survive the pandemic we were able to provide a service that supported people through very challenging times. The grant from the Paul and Nick Harvey fund enabled HMM to reopen groups and return once again to face to face sessions. We believe it will take a considerable time for HMM to fully recover from the impact of the pandemic. It will take time for people to feel confident again about attending groups but HMM are pleased to be in a position to provide a service that brings so 4 much joy to so many people and we are confident that we will be able to rebuild the service to pre pandemic levels. HMM’s 2021 accounts were examined by the independent accountant Mr. A P Creasey who offered his services on a voluntary basis to HMM – see (Independent examiner’s report and Receipts & Payments Accounts) for more detailed report. We would like to take the opportunity to thank Mr. Creasey for his continued support of HMM. ## **Declaration** ## **The Trustees declare they approve the above report** ## **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature Heather Hurford
Name
Heather Hurford
Position
Date 3/11/22
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**----- Start of picture text -----**
Signature: Heather Hurford
Heather Hurford (Nov 3, 2022 14:47 GMT)
Email: heatherhurford1@gmail.com
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5 ## Herts Musical Memories Annual Report 2021 Final Audit Report 2022-11-03 Created: 2022-11-02 By: Kerry Brabant (admin@hertsmusicalmemories.org.uk) Status: Signed Transaction ID: CBJCHBCAABAATwFH7No3jFVaiutdI0k4j-OTbAQhtp4n ## "Herts Musical Memories Annual Report 2021" History Document created by Kerry Brabant (admin@hertsmusicalmemories.org.uk) 2022-11-02 - 2:53:03 PM GMT- IP address: 62.232.69.108 Document emailed to heatherhurford1@gmail.com for signature 2022-11-02 - 2:53:51 PM GMT ## Email viewed by heatherhurford1@gmail.com 2022-11-02 - 3:57:48 PM GMT- IP address: 172.226.0.31 Signer heatherhurford1@gmail.com entered name at signing as Heather Hurford 2022-11-03 - 2:47:50 PM GMT- IP address: 82.42.248.176 ## Document e-signed by Heather Hurford (heatherhurford1@gmail.com) Signature Date: 2022-11-03 - 2:47:52 PM GMT - Time Source: server- IP address: 82.42.248.176 ## Agreement completed. 2022-11-03 - 2:47:52 PM GMT CHARITY COMMISSION FOR ENGLAND AND WALES H•rts Musical Memoriès Receipts and payments accounts CC16a For the period To 01n1r&o1 31112r2CQ1 Section A Receipts and payments Unr251ricted runds Restricted fund8 Endowment lund• Totsl funds Last yeor A1 Reeel User F*&5 DMaI￿rbs Gr8ni$ 5.72B 5.728 13.647 9.714 59.351 61.lls 51.71a Sub total (Gross Incon￿ for AR) 6a,421 21 81712 A2 A85et and InTmtmeDt sales, Isee tsblel. Sub total 68,421 88,421 82,712 A3 Payment5 Pef3onn vorw H Insular 45.926 45.328 41.211 4.351 542 1.501 686 l764 562 2,176 $62 2.176 Compuws &Td8¢ Slalionery A￿t&s1 Svnorie5 5,304 6J8 5.760 2,905 58,OS4 1.416 Sub total 6S,444 A4 Awt and Inv•8tment urcha$es,1s*e tabl• Sub tot81 Total paymertts 65.444 eo.444 5B,0$4 N•* of rvcè1p￿(P6Ymentsj AS TransfeT5 bthgtn funds A6 Ca¥h fund$ last year end Cash funds this year end 2,977 2,97T 24,65B 24,800 27.777 24.800 142 24.800 CCXX Ri ac¢ouThts ISSI Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds io rI￿rest £ Restricted funds io nearestE Endowment funds to neare5t£ B1 Cash funds A4xouDI 27.TTI Total cash funds 27.777 Unrestricted funds Restrlcted fund$ tiPa￿St£ Endowment funds lo nèarest£ DÈtail$ rLparo¥t£ Furwj io whi¢h asset belon Curfent value tyona Details Cost loptiothIII B3 Investment assets Fund towhich asset bplon Current valL* 16onal Details Cost loptionall B4 Assets rètainèd for the ¢harlty's own u$¢ FDnd to which relate5 Amount Llue When due Detsils BS Liabilitie$ Sign8d by one or two truslees on btrha1f of all the Iruslees Date of roval Signatu Print Nam8 John Dyer John Dyer John Dyer 11111122 11111122 CCXX R2 accounts Issi 2e110r2022 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinefs Report Report to the trusteesl members of Herts Musical Memories On accounts for the year ' 31 De￿mber 2021 ended | Charity no lif any) 1176007 Set out on pages One & Two I report lo the Iruslees on my examination of the accounts of the above Gharity {"the Trust"} for the year ended 3111212021 Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordan￿ wrth the requirements of the Charities Act 2011 {"the Act")- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}{b) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll- Delele l ] if not applicable. I have compleled my examination. I confirm that no material matters have come to my attention in connection with the examinaticn lother than that disclosed below ") which gives me cause to believe Ihat in, any material respect.. the accounting records were not kepl in accordance with section 130 of the Charlties Act." or the accounts did not accord with the accounting records,. or the accounts did not comply with the appliGable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered a5 part of an independenl examinalion. I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enab5e a proper understanding of th¢ acco(Jnts to be reached. Please delete Ihe words in the brackets if they do not apply. Signed: Date: 2611012022 Name: Anthony Philip Creasey Relevant Professional ' FCA qualificationls) or body ICAEW IER Oct2018 **Signature:** John Dyer (Nov 11, 2022 17:09 GMT) **Email:** jdjldyer@gmail.com 2022-11-11 ## HERTS M.M Examiners report for 2021 ## Final Audit Report Created: 2022-11-11 By: Kerry Brabant (admin@hertsmusicalmemories.org.uk) Status: Signed Transaction ID: CBJCHBCAABAAi4KG6uqaH3s5DiyPVgxDXZ9dtYR1gsDO ## "HERTS M.M Examiners report for 2021" History ## Document created by Kerry Brabant (admin@hertsmusicalmemories.org.uk) 2022-11-11 - 3:33:36 PM GMT- IP address: 62.232.69.108 ## Document emailed to jdjldyer@gmail.com for signature 2022-11-11 - 3:34:52 PM GMT ## Email viewed by jdjldyer@gmail.com 2022-11-11 - 4:27:30 PM GMT- IP address: 148.252.128.158 ## Signer jdjldyer@gmail.com entered name at signing as John Dyer 2022-11-11 - 5:09:23 PM GMT- IP address: 82.7.73.196 ## Document e-signed by John Dyer (jdjldyer@gmail.com) Signature Date: 2022-11-11 - 5:09:25 PM GMT - Time Source: server- IP address: 82.7.73.196 ## Agreement completed. 2022-11-11 - 5:09:25 PM GMT CHARITY COMMISSION FOR ENGLAND AND WALES H•rts Musical Memoriès Receipts and payments accounts CC16a For the period To 01n1r&o1 31112r2CQ1 Section A Receipts and payments Unr251ricted runds Restricted fund8 Endowment lund• Totsl funds Last yeor A1 Reeel User F*&5 DMaI￿rbs Gr8ni$ 5.72B 5.728 13.647 9.714 59.351 61.lls 51.71a Sub total (Gross Incon￿ for AR) 6a,421 21 81712 A2 A85et and InTmtmeDt sales, Isee tsblel. Sub total 68,421 88,421 82,712 A3 Payment5 Pef3onn vorw H Insular 45.926 45.328 41.211 4.351 542 1.501 686 l764 562 2,176 $62 2.176 Compuws &Td8¢ Slalionery A￿t&s1 Svnorie5 5,304 6J8 5.760 2,905 58,OS4 1.416 Sub total 6S,444 A4 Awt and Inv•8tment urcha$es,1s*e tabl• Sub tot81 Total paymertts 65.444 eo.444 5B,0$4 N•* of rvcè1p￿(P6Ymentsj AS TransfeT5 bthgtn funds A6 Ca¥h fund$ last year end Cash funds this year end 2,977 2,97T 24,65B 24,800 27.777 24.800 142 24.800 CCXX Ri ac¢ouThts ISSI Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds io rI￿rest £ Restricted funds io nearestE Endowment funds to neare5t£ B1 Cash funds A4xouDI 27.TTI Total cash funds 27.777 Unrestricted funds Restrlcted fund$ tiPa￿St£ Endowment funds lo nèarest£ DÈtail$ rLparo¥t£ Furwj io whi¢h asset belon Curfent value tyona Details Cost loptiothIII B3 Investment assets Fund towhich asset bplon Current valL* 16onal Details Cost loptionall B4 Assets rètainèd for the ¢harlty's own u$¢ FDnd to which relate5 Amount Llue When due Detsils BS Liabilitie$ Sign8d by one or two truslees on btrha1f of all the Iruslees Date of roval Signatu Print Nam8 John Dyer John Dyer John Dyer 11111122 11111122 CCXX R2 accounts Issi 2e110r2022 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinefs Report Report to the trusteesl members of Herts Musical Memories On accounts for the year ' 31 De￿mber 2021 ended | Charity no lif any) 1176007 Set out on pages One & Two I report lo the Iruslees on my examination of the accounts of the above Gharity {"the Trust"} for the year ended 3111212021 Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordan￿ wrth the requirements of the Charities Act 2011 {"the Act")- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}{b) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll- Delele l ] if not applicable. I have compleled my examination. I confirm that no material matters have come to my attention in connection with the examinaticn lother than that disclosed below ") which gives me cause to believe Ihat in, any material respect.. the accounting records were not kepl in accordance with section 130 of the Charlties Act." or the accounts did not accord with the accounting records,. or the accounts did not comply with the appliGable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered a5 part of an independenl examinalion. I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enab5e a proper understanding of th¢ acco(Jnts to be reached. Please delete Ihe words in the brackets if they do not apply. Signed: Date: 2611012022 Name: Anthony Philip Creasey Relevant Professional ' FCA qualificationls) or body ICAEW IER Oct2018 **Signature:** John Dyer (Nov 11, 2022 17:09 GMT) **Email:** jdjldyer@gmail.com 2022-11-11 ## HERTS M.M Examiners report for 2021 ## Final Audit Report Created: 2022-11-11 By: Kerry Brabant (admin@hertsmusicalmemories.org.uk) Status: Signed Transaction ID: CBJCHBCAABAAi4KG6uqaH3s5DiyPVgxDXZ9dtYR1gsDO ## "HERTS M.M Examiners report for 2021" History ## Document created by Kerry Brabant (admin@hertsmusicalmemories.org.uk) 2022-11-11 - 3:33:36 PM GMT- IP address: 62.232.69.108 ## Document emailed to jdjldyer@gmail.com for signature 2022-11-11 - 3:34:52 PM GMT ## Email viewed by jdjldyer@gmail.com 2022-11-11 - 4:27:30 PM GMT- IP address: 148.252.128.158 ## Signer jdjldyer@gmail.com entered name at signing as John Dyer 2022-11-11 - 5:09:23 PM GMT- IP address: 82.7.73.196 ## Document e-signed by John Dyer (jdjldyer@gmail.com) Signature Date: 2022-11-11 - 5:09:25 PM GMT - Time Source: server- IP address: 82.7.73.196 ## Agreement completed. 2022-11-11 - 5:09:25 PM GMT