2022-03-31-accounts

Charity Number: 1175999

WOOLWICH SERVICE USERS PROJECT ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

WOOLWICH SERVICES USERS PROJECT

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

Contents

• 1 Legal & administrative information

• 2-7 Report of the Trustees

• 8 Independent Examiner’s report

Accounts comprising:

• 9 Statement of Financial Activities

• 10 Balance Sheet

• 11 Statement of Cash Flows

• 12-16 Notes to the accounts

WOOLWICH SERVICE USERS PROJECT

LEGAL & ADMINISTRATIVE INFORMATION

FOR THE YEAR ENDED 31 MARCH 2022

Legal and administrative information

Charity number	-	1175999
Trustees	-	T Stringfellow
		T Virdhee
		A Leach
		C Hill
Registered address	-	107 Brookhill Road
		Woolwich
		London
		SE18 6BJ
Accountants	-	Simpson Wreford LLP
		Chartered Accountants & Registered Auditors
		Wellesley House
		Duke of Wellington Avenue
		Royal Arsenal
		London
		SE18 6SS
Bankers	-	Barclays Bank
		41 Woolwich New Road
		London
		SE18 6ET

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WOOLWICH SERVICE USERS PROJECT

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their annual report, together with the financial statements for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 of the accounts and comply with the Charity’s Trust Deed, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)” (effective 1 January 2019).

Reference and administrative details

Woolwich Service Users Project CIO (“the Charity”) is registered with the Charity Commission of England and Wales, under registration number 1175999. The principle operating address is 107 Brookhill Road, Woolwich, London SE18 6BJ.

The Trustees who served in the period were: Tracy Stringfellow Andrea Leach (appointed 8 November 2021) Tejinder Virdhee Christopher Hill

The Board of Trustees oversee and manage the Charity on a day-to-day basis with the help of volunteers.

Governance

The Charity is registered with The Charity Commission as a Charitable Incorporated Organisation (CIO). The Charity was registered on 29 November 2017 and commenced charitable activities from this date.

The Charities Act 2011 creates the basic legal framework for the CIO and the governing document is the Charities Commission Association Model CIO Constitution.

Appointment and nomination of Charity Trustees

Appointed Charity Trustees

Apart from the first Charity Trustees, every appointed trustee must be appointed for a term no less than three years and passed by an ordinary resolution at a properly convened meeting of the Charity Trustees. In selecting individuals for appointment as Trustee, the Charity’s existing Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the Charity.

Induction and training of Charity Trustees

Upon a Trustee’s appointment, the Trustee is invited to an induction briefing in order to give them a detailed overview of the Charity’s aims and objectives. Training is available for all board members in order to assist them in performing their duties as Trustee. This training is available on request and authorised by the Board of Trustees where a skills gap is identified.

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WOOLWICH SERVICES USERS PROJECT

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2022

Retirement and removal of Charity Trustees

A Charity Trustee ceases to hold office if he or she:

• retires by notifying the Charity in writing (but only if enough Charity Trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings);

• is absent without the permission of the Charity Trustees from all their meetings held within a period of six months and the Trustees resolve that his or her office should be vacated;

• • dies;

• in the written opinion, given to the Charity, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a Charity Trustee and may remain so for more than three months; or

• is disqualified from acting as a Charity Trustee by virtue of section 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision).

Decision making

The Charity has power to do anything which is calculated to further its objects or is conducive or incidental to doing so. In particular, the Charity’s powers include power to:

• borrow money and to charge the whole or any part of its property as security for the repayment of the money borrowed. The Charity must comply, as appropriate, with sections 124 and 125 of the Charities Act 2011 if it wishes to mortgage land;

• buy, take on lease or in exchange, hire, or otherwise acquire any property and to maintain and equip it for use;

• sell, lease or otherwise dispose of all or any part of the property belonging to the Charity. In exercising this power, the Charity must comply as appropriate with sections 117 and 119-123 of the Charities Act 2011;

• employ and remunerate such staff as are necessary for carrying out the work of the Charity. The Charity may employ or remunerate a Charity Trustee only to the extent that it is permitted to do so by clause 6 (Benefits and payments to Charity Trustees and connected persons) of the Charity’s constitution and provided it complies with the conditions of those clauses; and

• deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the Charity to be held in the name of a nominee, in the same manner and subject to the same conditions as the Trustees of a trust are permitted to do by the Trustee Act 2000.

Risk management

The Trustees have identified the major risks to which the Charity may be exposed and have implemented systems and procedures to mitigate risks.

Objects of the Charity

• the relief of financial hardship among people living or working in Woolwich and the surrounding areas by providing such persons with goods/services which they could not otherwise afford through lack of means;

• the relief of the physical and mental sickness of persons in need by reason of addiction to drugs and alcohol, in particular, by the provision of counselling and support;

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WOOLWICH SERVICES USERS PROJECT

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2022

• to relieve the mental and physical sickness of persons resident in Woolwich and the surrounding areas;

• the relief of the sick-poor living in Woolwich and the surrounding area, either generally or individually, through the provision of goods or services.

Woolwich Services Users Project aims to:

• provide support to people in the local community who are in financial, mental and/or physical difficulty;

• provide an area where community members can gather without conflict or judgement.

Activities of the Charity

The Trustees have complied with their duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

The activities that have helped contribute to the achievement of the objectives of the Charity in the year to 31 March 2022 are detailed below.

Use of volunteers

The Charity has worked with 25 volunteers during the year to 31 March 2022. Roles have included:

• Volunteer management

Volunteers are managed by a voluntary management team. These roles receive additional training and development opportunities to ensure they can carry out the management roles and responsibilities required of them.

• Volunteers

Volunteers play an essential role in not only delivery of WSUP but in the preparatory stages of the Brookhill Road project and in the running of the new site. WSUP has no paid staff.

o Number of regular volunteers

25 regular volunteers support the work of WSUP during the delivery sessions on Tuesday and Saturday. Our volunteers have, of course been impacted by the pandemic and for safety reasons, we are limiting the number of volunteers to help stop the spread of coronavirus.

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WOOLWICH SERVICE USERS PROJECT

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2022

o Volunteer tasks

Volunteers can carry out varied roles to meet individual knowledge, skills, and experience. WSUP also offers opportunities for personal development for volunteers with individual learning needs. Typical volunteer tasks might include:

• Preparing the main hall, kitchen and showers for daily use i.e. setting up tables and chairs; preparing clothing bank; preparing reception desk; and clearing the hall at the end of service.

• Staffing the reception point, meeting and greeting service users and general visitors, taking details, and ensuring service users are aware of acceptable codes of conduct.

• • Carrying out regular health and safety inspections, risk assessments, and ensuring any faults or risks are reported to the supervisory/management team.

• Food service and preparation.

• Administrative functions i.e. preparing documents and information for service users.

• • Administration of donations such as clothing and food.

o Number of hours volunteers work

A WSUP session is 6 hours, although sessions have been shorter during the pandemic due to Covid restrictions at 3 hours per session. Volunteer duties vary, as do volunteer abilities, some volunteers prefer to work a shorter session for example.

Financial review

The Statement of Financial Activities on page 9 shows an unrestricted reserve of £110,751 at the year end.

The principle funding source is donations from the public, which are included within unrestricted funds, although in the year to 31 March 2022, the Charity received a grant from Royal Borough of Greenwich for £10,000. These funds were restricted to contribute to the premises improvements from which the Charity operates.

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WOOLWICH SERVICE USERS PROJECT

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2022

Achievements and performance

During the period, the Charity has made the following progress in relation to the Objects of the Charity section outlined above:

• Completion of Phase I-4 development of the new Brookhill premises in Woolwich to continue services for those experiencing financial hardship despite delays caused by the pandemic.

• Planning and delivery of Phase III – kitchen and heating installation.

• Continued training and recruitment of volunteers to maintain charity operation.

• Approximately 2,600 service users supported during the 12-month period (25 services users per session, twice weekly on a Tuesday and Saturday).

Plans for future periods

The key aims for 2022/23 are:

• Maximise usage of the watertight building during the winter months.

• Increase /extend service delivery now relocated into new premises, including exploring night shelter during the winter.

• Increase fundraising activity (individuals, trusts and foundations).

• Recruit more volunteers and Trustees to help deliver the above aims.

Statement of responsibilities of the Trustees

The Trustees should prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Charity and of the surplus or deficit of the Charity for that period. The Trustees are responsible for preparing the Trustees Report and the financial statements in accordance with the Charities Act 2011.

In preparing those financial statements the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity. They are responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Reserves policy

Unrestricted funds held by the Charity amount to £6,495 at the year end and are not held for any specific purpose other than to fund future charitable activities. Designated funds at the year end amounted to £104,256 and relate to the leasehold improvements.

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WOOLWICH SERVICES USERS PROJECT

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2022

Restricted funds held by the Charity at the year-end was £16,039. Brought forward restricted reserves of £8,330 along with £10,000 received in the year were included in restricted funds for capital works. The leasehold improvement works have been capitalised as at the year end and £2,291 of depreciation has been charged against the restricted fund.

It is the Charity’s policy to build up sufficient cash reserves to cover three months of operational costs.

Approved by the Board of Trustees on 10 January 2023 and signed on its behalf by:

T Stringfellow Trustee

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

WOOLWICH SERVICE USERS PROJECT

I report to the trustees on my examination of the accounts of Woolwich Service Users Project for the year ended 31 March 2022 as set out on pages 9 to 17.

Responsibilities and basis of report

As the Charity Trustees of Woolwich Service Users Project, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).

I report in respect of my examination of the Trustees accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

• • the accounts do not accord with those records; or

• the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………………. Michael Broder BSc FCA For and on behalf of Simpson Wreford LLP Wellesley House Duke of Wellington Avenue Royal Arsenal London SE18 6SS

Dated: 10 January 2023

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WOOLWICH SERVICE USERS PROJECT

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 MARCH 2022

Notes Income and endowments from: Donations and legacies 3 Total income Expenditure on: Charitable activities Total expenditure 4 Net movement in funds Transfers Reconciliation of funds Total funds brought forward (amended) Total funds carried forward	Unrestricted Restricted Total Total funds Funds funds funds 2022 2022 2022 2021 £ £ £ £ 25,098 10,000 35,098 28,230 25,098 10,000 35,098 28,230 (21,999) (2,291) (24,290) (6,274) (21,999) (2,291) (24,290) (6,274) 3,099 7,709 10,808 21,956 - - - - 107,652 8,330 115,982 94,026 110,751 16,039 126,790 115,982

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

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WOOLWICH SERVICE USERS PROJECT

BALANCE SHEET

AS AT 31 MARCH 2022

Notes Fixed assets Tangible assets 5 Current Assets Cash at bank and in hand 6 Liabilities Creditors: amounts falling due within one year 7 Net current assets Total assets The Funds of the Charity Unrestricted funds Restricted funds Total funds 8	2022 £ £ 120,295 7,995 7,995 (1,500) 6,495 126,790 110,751 16,039 126,790	Amended 2021 £ £ 81,787 35,695 35,695 (1,500) 34,195 115,982 107,652 8,330 115,982	Amended 2021 £ £ 81,787 35,695 35,695 (1,500) 34,195 115,982 107,652 8,330 115,982
			115,982
			107,652 8,330
			115,982

The financial statements on pages 9 to 17 were approved by the Trustees on 10 January 2023 and signed on their behalf by:-

T Stringfellow Trustee

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WOOLWICH SERVICE USERS PROJECT

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 MARCH 2022

Notes Cash provided from operating activities 13 Cash flows from investing activities Cost of leasehold improvements Net cash used by investing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the period Total cash and cash equivalents at the end of the period	2022 £ 27,993 (55,693) (55,693) (27,700) 35,695 7,995	2021 £ 21,956
		(81,787)
		(81,787) (59,831) 95,526
		35,695

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WOOLWICH SERVICE USERS PROJECT

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

1. Accounting policies

a. Charity information

Woolwich Service Users Project is Charitable Incorporated Organisation registered with the Charity Commission in England and Wales. The operation office is 107 Brookhill Road, Woolwich, London, SE18 6BJ.

b. Basis of preparation and assessment of going concern

The accounts have been prepared under the historical costs convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK generally Accepted Practice as it applies from 1 January 2019.

Woolwich Service Users Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The Trustees consider that there are no material uncertainties about the Organisation’s ability to continue as a going concern.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

c. Income

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included as the value of their contribution cannot be reasonably quantified in financial terms. Donations are recognised in the financial statements upon receipt and in accordance with the Charities SORP (FRS 102)

d. Expenditure and irrecoverable VAT

Resources expended are recognised on an accruals basis as the liability is incurred. Support costs are allocated to each activity based on time spent.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

e. Tangible fixed assets

Depreciation is provided using the following rates and basis to reduce by annual instalments the cost, less estimated residual value, of their estimated useful lives:

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WOOLWICH SERVICE USERS PROJECT

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

Accounting policies (continued)

• e. Leasehold improvements – straight line over the remaining length of the lease. The remaining length of lease for the year ended 31 March 2022 is 8 years.

• Items of equipment are capitalised where the purchase price exceeds £1,000 except where the item is expected to have a life expectancy of less than two years.

f. Allocation of support costs

Support costs are those functions that assist the work of the Charity but do not directly undertake charitable activities. Support costs include back office costs, finance and governance costs which support the Charity’s activities. These costs have been allocated to expenditure on charitable activities.

g. Fund accounting

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purpose and are available as general funds.

Designated funds are unrestricted funds earmarked by the management committee for particular purposes as indicated at the time that the funds are received.

Restricted funds are funds made to the charity which are to be used in accordance with specific restrictions imposed by donors. The cost of raising and administering such funds are charged against the specific fund.

h. Financial instruments

The Charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2. Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3. Donations and legacies

Donations and legacies
Public donations Local authority grants	Unrestricted funds Restricted funds Total 2022 Total 2021 £ £ £ £ 25,098 - 25,098 19,900 - 10,000 10,000 8,330
	25,098 10,000 35,098 28,230

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WOOLWICH SERVICE USERS PROJECT

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

4. Total resources expended Food, clothing and support Premises rent IT and website costs Small equipment costs Telephone Depreciation Travel Entertainment Light and heat Charitable donations Insurance Sundry expenses Legal and professional fees Repairs and maintenance Accountancy fees	Costs of charitable activities Governance costs Total 2022 Total 2021 £ £ £ £ 146 - 146 735 - - - 1,565 - - - - - - - 170 260 - 260 - 17,185 - 17,185 - 158 - 158 289 - - - - 624 - 624 - 908 - 908 216 - 679 679 512 91 - 91 178 - - - - 2,739 - 2,739 1,109 - 1,500 1,500 1,500
	22,111 2,179 24,290 6,274

5. Tangible Assets

Cost At 1 April 2021 Additions in year Disposals in year At 31 March 2022 Depreciation At 1 April 2021 Disposals in year Charge for the year At 31 March 2022 Net book value As at 31 March 2022 As at 31 March 2021	Leasehold improvements 81,787 55,694 - 137,481 - - 17,185 19,640 120,295 81,787	Total 81,787 55,694 -
		137,481
		- - 17,185
		19,640
		120,295
		81,787

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WOOLWICH SERVICE USERS PROJECT

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

6. Current assets

6. Current assets
			2022		2021
			£		£
Cash at bank			7,995		35,695
7. Creditors: amounts falling due within one year
			2022		2021
			£		£
Accruals			1,500		1,500
			1,500		1,500
8. Analysis of charitable funds
	Amended Balance at				Balance at
	1 Apr	Incoming	Outgoing	Fund	31-Mar
	2021	resources	resources	Transfer	2022
	£	£	£	£	£
Unrestricted Funds
Core Unrestricted Funds	34,195	25,098	(7,105)	(45,693)	6,495
Designated Funds	73,457	-	(14,894)	45,693	104,256
Total Unrestricted Funds	107,652	25,098	(21,999)	-	110,751
Restricted funds	8,330	10,000	(2,291)	-	16,039
Total Funds	115,982	35,098	(24,290)	-	126,790

Restricted funds – building refurbishment

To date, the Charity has received restricted grants of £18,330 to refurbish its premises. These grants have been spent on capitalised costs and are being depreciated over the remaining term of the lease. The total cost of the premises refurbishment amounts to £137,481 (see note 5).

The refurbishment works completed on 21 December 2021 and as a result, depreciation of £2,291 has been charged against restricted reserves based on the remaining length of the lease. Depreciation charges are allocated against the restricted fund in line with the income received.

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WOOLWICH SERVICE USERS PROJECT

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

8. Analysis of charitable funds (continued)

Analysis of net assets between funds

Tangible fixed assets Cash at bank and in hand Other net current assets/(liabilities) Total	Core Unrestricted Funds Designated Funds Restricted Funds Total £ £ £ £ - 104,256 16,039 120,295 7,995 - - 7,995 (1,500) - - (1,500)
	6,495 104,256 16,039 126,790

9. Trustee expenses

During the year, no money was paid to any of the Trustees, except for direct reimbursement of costs incurred on the Charity’s behalf.

10. Staff costs

No staff were employed by the Charity during the year.

11. Ultimate controlling party

The Charity is under the control of the Board of Trustees.

12. Related party transactions

There were no related party transactions during the year.

13. Reconciliation of net movement in funds to net cash flow from operating activities

		2022	2021 £ 21,956 - 21,956
		£
	Net income for the reporting period (as per the SoFA)	10,808
	Depreciation	17,185
	Net cashflow from operating activities	27,993

13. Other professional services provided by the independent examiners

In line with many other businesses of our size and nature, we use our independent examiners to assist with the preparation of the financial statements

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