## **DesfordCommunity Managed Library** ## **Annual Report** **Date of transfer to community management: 18[th] January 2018** **Period being reviewed:December 2024 – November 2025** **Date and time of annual review meeting:Tuesday 10[th] February 2026, 2.30pm** The requirement for an annual review is contained in the Support Agreement Schedule 9. The annual review meeting will take place approximate every 12 months and will be organised by the Community Managed Libraries Support Officer and will be attended by the Principal Manager (Chair) and the Support Officer (Notes) Sections of this report relating to performance statistics have been completed by your Support Officer. Please contact them if you require assistance to complete any other elements of the report. ## **1.0 Executive Summary** _Overview of key highlights and issues that arose in the period being reviewed to include update progress achieved against previous years’ plans and evaluation of new areas of activity._ Desford Library continues to provide an appreciated service to the local community. We continue to support DoE students from the local area. The exhibition for VE day & the dig for Victory garden where well received Invitation to relocate to a refurbished village hall as been reviewed & declined 2 New Trustees have been recruited & meetings are being held more regularly Financially 2025 saw a headline deficit of £2892.35 With transfers to reserves & interest received this reduces to around a deficit of £22.00 Detailed plans to replace the frontage & to install a disabled toilet are inplace & should be auctioned early 2026 The proposed 5 year plan has not progressed well & still needs to detailed. It is recognised that operating costs must be reduced with plans in place. Also income needs to be increased, again ideas are being developed 1 ## **2.0 Library Performance** 2.1 Issue, new joiner, active borrower and annual visitor statistics. ||**_Previous Year_**|**_Review Year_**|**_Difference_**| |---|---|---|---| |**Issues**|6,800|5,323|Issues with Axiell
stats so no accurate
comparison| |**New Joiners**|175|133|| |**Active Borrowers**|343|352|+9| |**Annual Visitors**||4420|| ## 2.2Analysis of performance Given we have increased numbers by 133 not sure why active borrowers has fallen perhaps we need to do more publicity within the community ## **3.0 Community Managed Library Events and Activities** In the 3 tables below please provide an overview of events and activities undertaken (add rows as necessary). ## 3.1 Regularly scheduled events |**Activity**|**Frequency**|**Average**
**attendance per**
**session**|**Average**
**attendance per**
**year**| |---|---|---|---| |Knit & Natter|Weekly|16|| |Wriggly Readers|Weekly|10|| |Heritage Walks|6|16|| |Heritage Family History|Twice monthly|10|| |ABC Book Club|Monthly||| ||weekly|12|| 2 **Total Attendance** - 3.2 One-off activities undertaken in the library |**Activity**|**Date**|**Attendance**| |---|---|---| |Desford VE Day Exhibition|3rd/4thMay|Not Recorded| |A number of local organisation use the Library
on an ad-hoc basis for meetings||| |||| |||| |||| |||| |**Total Attendance**||| - 3.3 Events undertaken in thewider community |**Activity**|**Date**|**Attendance**| |---|---|---| |Desford neighbourhood Plan Working Group|5 meetings|| |Parish Council & Committee Working Group
Meetings|Monthly|| |DCAG Meetings|Monthly|| |DiB Committee metings|Monthly|| |Heritage Socity Committee|Bi-Monthly|| |Village Hall Meetings|Bi-Monthly|| |Barns Charity meetings|6 monthly|| |||| 3 ## **Total Attendance** ## **4.0 Summer Reading Challenge (SRC)** The theme for this year’s challenge was Story Garden and ran in Leicestershire between 5[th] July & 6[th] September 2025. ||**Starters**|**Finishers**|**% Finishers**|**Trend**| |---|---|---|---|---| |**_Review Year_**|47|35|74%|ꜛ| |**_Previous Year_**|54|23|43%|| ## **5.0 Volunteers** |**Number of volunteers**|**Number of new volunteers**|**Number of volunteers**
**Leaving in year**| |---|---|---| |33|3|3| ## **6.0 Library User and Volunteer Feedback** ## 6.1 **----- Start of picture text -----**
Library User and Volunteer Comments
Main comments from users are thanks for keeping the library open
Positive comments on introduction of jisaws
6.2
Library User and Volunteer Complaints
**----- End of picture text -----**
4 Temperature in Library has been an issue but resolved following recent boiler service ## **7.0 Financial Viability and Sustainability** Summary overview of finances including as appendices: - 7.1 Annual profit/loss accounts - 7.2 Funding position including summary of grant applications and outcomes - 7.3 Capital investment plans where applicable - 7.4 5 year financial projection ## **8.0 Progress Update on Current Plans andFuture Plans for Development** Outline of future development plans including services to be provided and income generation. **Plan Action Required Progress Risks** ## 8.1 **Future Training Requirements** 5 ## **9.0 Additional Information** Please use this section for any additional information you wish to provide. There is a risk that the Parish Council may relocate which would likely make the library financially unviable – this is not seen as an immediate risk but should be noted For 2026 we hold a £5000 credit with Gas supplier which should mitigate against any financial short fall for this year ## **10.0 Documentation Review** As part of the annual review process the Support Officer will review the following documents. These can be submitted electronically alongside your report or hard copies can be reviewed at the annual review meeting. 10.1 Insurance Reviewed 10.2 Risk Log 6 Reviewed 10.3 Policies reviewed: Safeguarding Children Safeguarding Adults Health and Safety Trustee Conflict of Interest Data Protection Volunteer Management Complaints Procedure Equality and Diversity Financial Management and Control Library User Complaints and Compliments 7 ## **Desford Library 2025 Accounts Summary** |**Opening Bank Statement**|**Opening Bank Statement**|**01/01/2025**|**13748.46**| |---|---|---|---| |**Closing Bank Statement**||**31/12/2025**|**10856.11**| ||||**-2892.35**| |**2025 Income**|||**22918.26**| |**2025 Expenditure**|||**25810.61**| ||||**-2892.35**| |**Income**|Book Sales||1346.39| ||Easy Fund Raising||48.87| ||Cash||310.00| ||Warm Welcome||2700.00| ||PCC||6500.00| ||Grants/Sect 106||10863.00| ||Gas Refund||1150.00| ||||**22918.26**| |**Expenditure**|Total Energy||7656.77| ||Castlewater||1045.65| ||Cleaning (Sculthorpe)||1075.00| ||LCC||295.67| ||Bank Charge||40.00| ||Maintenace||766.39| ||Equipment||682.80| ||3 Rings Service||| ||Charge||95.34| ||AJGIBL||617.73| ||ADT||1701.26| ||Proudcastle||720.00| ||Ashwell||114.00| ||Transfer to Reserves||11000.00| ||||**25810.61**| |**Assets**|Deposit Account||**60211.43**| 8 ## **Grant Applications 2025** National Lottery Grant application for £9200 agreed with monies to be used for provision of disabled toilet in 2026 2 Grants received from Rural Council (?) for £250 towards purchase of laminator & £500 towards purchase of shelving unit Grants totalling £2700 received from Warm Welcome (one of these was for services during 2024) Replacement of Library frontage in progress after application for funding agreed ## **Capital Investment 2026** Once the disabled toilet is complete and assuming grants can be sourced then we will be looking at the following with a view to reducing operating costs : changing existing lighting to LED tubes installing double glazed windows costing installation of A rated boiler (present boiler is G rated) ## **Financial Projection 2026 only** Core Operating Costs estimated at around £13500 Base Income estimated at £10300 Anticipated shortfall is £3200 It should be noted that costs for 2006 are below “normal” as we have a credit of around £3500 with total energies for overbilling of gas in previous years. It is intended to approach local businesses with a view to gaining sponsorship ## **Future Projections** There are a number of issues that need to be resolved, main one being will the Parish Council remain as tenants within the Library given the option proposed to them of moving to the village hall. If this option is taken up we would see an immediate reduction of £6500 in income 9 ## **Desford Library Community Hub Income and Expenditure Account** ## **Year ending 31 December 2025** ## £ ## **Income:** |Grants received:||| |---|---|---| |National Lottery|£9,200.00|| |Rural Community|£750.00|| |LCC|£913.00|£10,863.00| |Desford Parish Council||£6,500.00| |Warm welcome||£2,700.00| |Book sales||£1,346.39| |Fund raising||£48.87| |Other income (fnes, photocopier,|donations)|£310.00| |Total Gas refund||£1,150.00| |Interest received||£870.34| |||£23,788.60| ## **Expenditure:** |LCC waste disposal
Security
Insurance
Cleaning
Property maintenance
Equipment
Heat and light
Subscriptions
Bank charges|£295.67
£1,701.26
£617.73
£1,075.00
£1,600.39
£682.80
£8,702.42
£95.34
£40.00| |---|---| ||£14,810.61| **Surplus for the year** **£8,977.99** ## **Deposit Account:** ## **Current a/c:** |Interest received:
Transfer from
Current a/c
Total
Deposit a/c statement:
bf 31/12/24
cf 31/12/25
Movement|£870.34
£11,000.00
RM summary:
Corrections
£11,870.34
£48,341.09
£60,211.43
RM summary:
Corrections
£11,870.34 as above|Income:
Book
Cash
Easy
Desford
Warm
National
Rural
LCC
Gas
Sales
(Other
fund raising PC
Welcome
Lottery
Community
Refund
Income)
£1,346.39
£310.00
£48.87
£6,500.00
£2,700.00
£9,200.00
£750.00
£913.00 £1,150.00
£1,346.39
£310.00
£48.87
£6,500.00
£2,700.00
£9,200.00
£750.00
£913.00 £1,150.00
Expenditure:
Refuse
Cleaner
Insurance
Security
Gas/Electric
Castle
Deposit
Equipment
Subscriptio Property
Water
a/c tfr
Maintenan
£295.67 £1,075.00
£617.73
£1,701.26
£7,656.77
£1,045.65
£11,000.00
£682.80
£95.34 £1,600.3
-£11,000.00|Total
£22,918.26
£0.00
£22,918.26
IT
Bank
Expenses
cSystem
charges
reimbursed
9
£40.00
£25,810.61 RM Summary
-£11,000.00 Corrections (see below)
9
£0.00
£40.00
£0.00
£14,810.61 Total (below)| |---|---|---|---| |||£295.67 £1,075.00
£617.73
£1,701.26
£7,656.77
£1,045.65
£0.00
£682.80
£95.34 £1,600.3|| |Check totals
Bank bf
Bank cf
Increase
Surplus for the year|Current a/c Net expen
Bank statement (curr
bf 31/12/24
cf 31/12/25
Movement
£62,089.55
£71,067.54
£8,977.99
£8,977.99
£0.00|diture (above)
ent a/c)
£13,748.46
£10,856.11
-£2,892.35|-£2,892.35| |---|---|---|---| ||||£0.00|