## **Trustees’ Annual Report for the period** ## **From** 1[st] April 2024 **Period start date To** 31[st] March 2025 **Period end date** **Charity name:** Breast Friends York **Charity registration number:** 1175926 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purposes of Breast Friends York (BFY) remain the same
as per our constitution.
The objects of the CIO are:
For the relief of people in York and the surrounding areas
who have had a breast cancer diagnosis at any point in their
lives in particular but not exclusively by;
Providing a variety of supportive, accessible and inclusive
environments to enable members to build a network of peer
support.
Providing opportunities to explore and discuss the range of
issues, emotions and feelings related to a breast cancer
diagnosis and subsequent treatment.
Promoting awareness of the available local and wider support
and advice networks.
Utilising peer support to facilitate members in the
development of resilience and coping strategies.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|The year commenced with a notable event as several
Trustees traveled to Oxford to participate in a surprise "One
Big Thank You" segment by the One Show team for our
Chair, Zoe. This event provided significant recognition for the
organization..
Monthly evening meetings continued to be held at the Pig &
Pastry. Meeting content during the year included an
informative session on Domestic Abuse and a question-and-
answer session with a Breast Cancer Nurse. Additionally, a
bring-and-share meal fostered a sense of community. In
March, raffle prizes were assembled in support of the Browns
fashion show. These meetings primarily serve as a forum for
members to connect and share experiences related to living
with cancer.| Monthly lunches experienced consistent attendance of approximately 8-10 individuals for most of the year, although attendance decreased to three individuals at the March lunch. The Sewn with Love Pillow Workshops maintained their operation, producing comfort pillows and drain bags for breast cancer patients undergoing surgery at York Hospital. Ten workshop sessions were held throughout the year, with increasing member participation to 18 volunteers ensuring consistently high attendance, even during holiday periods. To date, 464 pillows have been delivered to the breast care nurses. Drain bags, produced by a home-based volunteer, are also provided. The Breast Care Nurses (BCNs) at York Hospital now distribute pillows to all patients undergoing mastectomy or lumpectomy procedures, however, occasional oversights in distribution occur when hospital staffing relies heavily on temporary bank staff who may not be fully aware of this provision. A celebration event was held for the volunteers at Christmas to thank them for their hard work and dedication. The organization celebrated its 10th anniversary with a celebratory meal at Impossible. A festive meal was held at Rustique in December, complemented by a Nordic star willow weaving workshop. A social "girls' day out" in York in November included participation in the ice trail, promoting physical activity, fresh air, and social interaction. The online secure chat group, birthday club, and telephone support line continued to be operational throughout the year, providing ongoing support to members. Newly appointed trustee Hannah has been unable to actively participate in meetings and routine group operations due to medical reasons. However, she has been instrumental in the development of a new website, with an anticipated launch by September. The organization maintains a social media presence on Instagram, Twitter (now X), and Facebook, although the former two platforms are utilized infrequently. Fundraising activities during the year included participation in the Brown’s Fashion Show in May and a Curry and Quiz fundraiser held at the Parvin in October. Following low engagement in the previous year's weekly yoga classes, an alternative initiative was implemented. A wellattended winter stillness retreat was held in December. In September, the organization was invited to receive a donation resulting from the fundraising efforts of the Huntington Social Club’s centenary celebration, which featured a country cover singer. During the event, members engaged with a line dancing group, leading to several members attending subsequent line dancing social nights and their weekly group sessions. A partnership was established with Athletica Physiotherapy Ltd to offer rehabilitation services to female cancer patients. Two taster sessions were held for members, and an agreement was formalized to fund the initial assessment and first class (£57) for members wishing to participate in |||rehabilitation, contingent on their commitment to attend and
pay for a minimum of five additional sessions. To date,two
members have taken up this opportunity.
Members of the group participated as models in the Brown’s
Fashion Show earlier in the year. This initiative aimed to
empower individuals, build confidence, and positively impact
body image.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees all read the public benefit guidance when setting up
the Charity in 2017. New trustees have also read the
guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not make grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The trustees have collectively contributed to the
operational functions of the charity, with many actively
leading aspects of the support group and engaging
directly with the wider membership. Several trustees
have participated in fundraising initiatives, although the
organization did not host any stalls this year due to
previous challenges with volunteer availability for such
events. All trustees have provided consistent support and
communication to both existing and new members,
including managing the telephone support line.
Sam continues to provide valuable support by allowing
the charity to utilize her garage for storage of resources
and equipment, resulting in significant cost savings.
Lucy, in her role as treasurer, has diligently managed the
charity's accounts with full access to banking facilities.
Sally has capably managed the Lunch Club, with
assistance from fellow trustees, following an ankle injury
that limited her organizational capacity later in the year.
She also successfully organized the Christmas
celebration. Lucy has continued responsibility for the
ongoing operation of the "Sewn with Love" initiative,
whilst growing the membership.
The responsibility for creating the newsletter has
transitioned from Lucy to Zoe earlier in the year, who
now manages its production. Zoe continues to coordinate
speakers for the monthly evening meetings, while
Barbara (a non-trustee volunteer) liaises with the venue.
Zoe also developed and distributed a membership survey
to gather feedback. While the response rate was 15, the
data is currently being analysed, and a report is expected
by the end of June.| Sam has continued a broad range of administrative responsibilities, including administering the Facebook birthday club, preparing meeting agendas and minutes, and managing the membership database. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole|Para 1.20|Fundraising opportunities have been minimal with a lack
of volunteers prepared to support. There have been no
stall held this year. The Browns Fashion Show raised
£2000 and the Curry and Quiz raised around £1063
We have continued to see a number of donations made
as a result of people receiving our heart pillows. M&K
Butchers donated £2000 from their Fundraising Ball
which we are most grateful for.
464 Heart Pillows and 500 Drain bags have been
delivered to the hospital and these continue to be well
received, with many notes of thanks being sent to us.
We have received a number of private donations from a
range of members of the public.
We have seen a reduction in new members joining us
this year.
BFY have conducted a survey of the Choir members and
produced a report which was handed over to York
Against Cancer who have taken over the running of the
Choir. This has been so successful that the choir have
had to be split into two groups to ensure everyone is safe
and can enjoy the experience.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Year End Total £9576.11| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|N/A| |Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|Don’t have specific spending requirements so not
needed.| |Details of fund materially in
deficit|Para 1.24|N/A| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity has sufficient funds to operate for the
duration of the coming year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Paypal Giving Fund Curry and Quiz
Easyfundraising M&K Butchers Fundraising Ball
Public donations
Pillow donations
Browns Fashion Show| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|There are no financial risks currently being experienced.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Our wider membership is informed when posts come up
and are invited to put their names forward. They submit
their statement of intent and are voted on via a majority
vote from the BOT at an AGM| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We have arranged for a handover period where new
trustees or trustees taking on new roles are supported in
the transition period.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a Board of Trustees (BOT) and is a
foundation model. Additionally we have
members/volunteers of our support group which we refer
to as our wider membership. The wider membership do
not have any responsibility for the running of the charity.| |Relationship with any related
parties|Para 1.51|Yorkshire Cancer Community, Humber and North
Yorkshire Cancer Alliance, Breast Cancer Now,
Macmillan, York Against Cancer, Yorkshire Cancer
Research, Athletica Physiotherapy Ltd.| |Other||| ## **Reference and Administrative details** |Charity name|Breast Friends York| |---|---| |Other name the charity uses|BFY, York Breast Friends| |Registered charity number|1175926| |Charity’s principal address|44 Garfield Terrace, York, YO264XU| **Names of the charity trustees who manage the charity** |1
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3
4
5
6
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8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Zoe Bounds|Chair||| ||Sam Broadbent|Secretary||| ||LucyHart|Treasurer||| ||SallyHarris|||| ||Chris Johnson|||| ||Charlie Hudson|||| ||TraceySteeley|||| ||Hannah Hampshire||April 2024 - Jan 2025|| |9||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Sam Broadbent
Full name(s) Zoe Bounds
Position (eg Secretary, Chair Secretary
Chair, etc)
Date
19/5/2025
**----- End of picture text -----**
## York Breast Friends Accounts ## 1[st] April 2024 - 31[st] March 2025 |Balance in Bank 01.04.2024|£5,673.10| |---|---| |Balance in Bank 31.03.2025|£9,536.11| |Increase|£3,863.01| ## **Income** |**Income**|| |---|---| |Donations|£4,838.76| |MacMillan|£1,760.00| |Christmas meal|£374.55| |10thBirthday Meal|£380.00| |Curry Quiz|£1,327.00| |Raffles|£314.00| |Browns Fashion Show|£2,031.10| |Total|£11,025.41| ## **Expenditure** |**Expenditure**|| |---|---| |Activities|£2,340.40| |Admin|£1,007.61| |Celebrations|£980.15| |Lunch|£839.99| |Misc|£579.43| |Pillow Workshop|£1,373.52| |Social|£41.30| |Total|£7162.40| Difference in Income and Expenditure £ 3,863.01 Lucy Hart Treasurer 19.05.2025 ## Notes Activities include £1760 for choir; this was offset by the income of £1760 from MacMillan. Admin includes £41.20 Clear books, £231.60 Inc.dot, £59.95 Microsoft, £287.61 Go daddy, £180.00 Local Giving subs We received 2 large donations £2,000 from Michaela Kneafsey’s daughter and £1.7600 from a fundraising ball The curry needs £500 taken as a float [I think} Not all receipts are being added to the drive, which makes it difficult to update accounts.