## **Trustees’ Annual Report for the period**
**From** 1 st April 2022 **Period start date To** 31st March 2023 **Period end date**
**Charity name:** Breast Friends York
**Charity registration number:** 1175926
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purposes of Breast Friends York (BFY) remain the**
**same as per our constitution.**
The objects of the CIO are:
For the relief of people in York and the surrounding areas who have
had a breast cancer diagnosis at any point in their lives in particular
but not exclusively by;
Providing a variety of supportive, accessible and inclusive
environments to enable members to build a network of peer
support.
Providing opportunities to explore and discuss the range of issues,
emotions and feelings related to a breast cancer diagnosis and
subsequent treatment.
Promoting awareness of the available local and wider support and
advice networks.
Utilising peer support to facilitate members in the development of
resilience and coping strategies.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|Our monthly evening meetings continue at the Pig & Pastry.
There have been visiting presenters from Yorkshire Fatigue
Clinic and And Able to talk about their clothing range and bra
fitting sessions. Mostly these evening meetings are a chance
for members to come together to talk about life and life with
cancer.
Our monthly lunches are well attended and give a chance for|
|||members to connect and chat and support each other
through life with and beyond cancer.
Sewn with Love workshops have met 10 months out of 12
and have made around 600 pillows and 350 drain bags which
have been donated to the hospital.
We celebrated our 9th birthday with an afternoon tea at
Impossible in April. At Christmas we had a meal out to
celebrate.
Our online secure chat group, birthday club and
telephone line have continued to operate throughout the year.
We have maintained our website and social media presence
including Instagram, Twitter and Facebook. Work continues
on updating our website.
We had a fundraising craft stall at the Dragon Boat Race
event in the summer as well as a stall at a dog show in
September.
Yoga session started up in February with a slow start of ⅔
members attending. The situation is being monitored and
reviewed.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees all read the public benefit guidance when**
**setting up the Charity in 2017.**New trustees have also read
the guidance.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|We do not make grants.|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|Our trustees have all made contributions to supporting
the running of the charity as well as many of them
running aspects of the support group, working with
members of the wider membership. All trustees have
played a part in fundraising activities, running stalls,
providing support to existing and new members and
communicating with all members as well as manning the
phone lines. Sam continues to allow us to use her garage|
to store our resources and equipment which is very convenient and saves us a lot of money. Tracie, our treasurer, has managed our accounts and works with the chair to ensure invoices are paid. She also provides any technical support any of us need in undertaking our duties. Sally has been running the the Luncheon Club and has arranged both the Christmas and Birthday celebration events. She also has played a key part in arranging and manning our fundraising efforts. Chris has supported Zoe with running the Sewn with Love group. Zoe has been working on developing the website, purchasing resources, paying invoices, supporting the Sewn with Love group and has arranged speakers for the evening meetings, whilst Barbara (not trustee) has helped with arranging evening meetings.. Sam has administered the Facebook birthday club, set agendas and created meeting minutes, managed our membership as well as a whole host of other administrative duties. Lucy has been working on a grand funding bid and supported the BOT meeting by hosting. Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole|Para 1.20|This year has seen a return to normal activity following
the Covid pandemic..
Fundraising opportunities have been minimal with a lack
of volunteers prepared to support. Our only stalls was at
the Dragon Boat racing where we raised £170.42, at a
fitness fair where we raised £106 and a Dog Show where
we raised £30.
We have continued to see a number of donations made
as a result of people receiving our heart pillows.
600 Heart Pillows and 350 Drain bags have been
delivered to the hospital and these continue to be well
received, with many notes of thanks being sent to us.
We have received a number of private donations from a
range of members of the public and were the recipient of|
funds raised by a local fitness group, which we in turn, referred one of our ladies to and a local art show. . We have seen a steady flow of new members joining us this year with one joining us with the support of her social prescriber. The members have benefitted from a pair of free season tickets to York City FC this season to treat themselves and their family and friends. All but 2 of the home matches were attended by 12 different members.
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Year End Total £5,019.00|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|N/A|
|Amount of reserves held|Para 1.22|N/A|
|Reasons for holding zero
reserves|Para 1.22|Funding is divided into projects and deposits and
withdrawals are recorded against the project budget.|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity has sufficient funds to operate for the
duration of the coming year.
We need to work on securing grant funding in this
coming year.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Dragon Boat Race Paypal Giving Fund
Amazon smile
Easyfundraising
Public donations
Pillow donations|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|There are no financial risks currently being experienced.|
|Other||The introduction of clearbooks for our accounts has
simplified the accounting processes.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Our wider membership is informed when posts come up
and are invited to put their names forward. They submit
their statement of intent and are voted on via a majority
vote from the BOT at an AGM|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and|Para 1.51|We have arranged for a handover period where new
trustees or trustees taking on new roles are supported in|
|training of trustees||the transition period.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a Board of Trustees (BOT) and is a
foundation model. Additionally we have
members/volunteers of our support group which we refer
to as our wider membership. The wider membership do
not have any responsibility for the running of the charity.|
|Relationship with any related
parties|Para 1.51|Yorkshire Cancer Community, Humber Coast & Vale
Cancer Alliance, Breast Cancer Now, Macmillan, The
Haven, York Against Cancer, Yorkshire Cancer
Research|
|Other|||
## **Reference and Administrative details**
|Charity name|Breast Friends York|
|---|---|
|Other name the charity uses|BFY, York Breast Friends|
|Registered charity number|1175926|
|Charity’s principal address|44 Garfield Terrace, York, YO264XU|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Zoe Bounds|Chair|||
||Sam Broadbent|Secretary|||
||TraceySteeley|Treasurer|||
||SallyHarris||||
||Chris Johnson||||
||Charlie Hudson||||
||LucyHart||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
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||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
||**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date** 16/5/2023|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date** 16/5/2023|||
|---|---|---|---|---|
||||||
||||Zoe Bounds||
||||||
||||Chair||
||||||
|||16/5/2023|||