## **Trustees’ Annual Report for the period** **From** 1[st] April 2021 **Period start date To** 31[st] March 2022 **Period end date** **Charity name:** Breast Friends York **Charity registration number:** 1175926 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purposes of Breast Friends York (BFY) remain the**
**same as per our constitution.**
The objects of the CIO are:
For the relief of people in York and the surrounding areas who have
had a breast cancer diagnosis at any point in their lives in particular
but not exclusively by;
Providing a variety of supportive, accessible and inclusive
environments to enable members to build a network of peer
support.
Providing opportunities to explore and discuss the range of issues,
emotions and feelings related to a breast cancer diagnosis and
subsequent treatment.
Promoting awareness of the available local and wider support and
advice networks.
Utilising peer support to facilitate members in the development of
resilience and coping strategies.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|We restarted our face to face evening meetings, Luncheon
Club and Sewn with Love group in July 2021. Our social
events started back in December 2021.
We continued to hold online meetings via Zoom until
February 2022.
Our online secure chat group, birthday club and
telephone line have continued to operate throughout
2021-2022.
We have maintained our website and social media presence
including Instagram, Twitter and Facebook.
300 heart pillows and 160 drain bags have been delivered to
the hospital during 2021-2022.
We had a fundraising craft stall at the Dragon Boat Race
event in September 2021 and at a local retail outlet in
February 2022.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees all read the public benefit guidance when**
**setting up the Charity in 2017.**New trustees have also read
the guidance.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||
SORP reference|| |Policy on grant making|Para 1.38|We do not make grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Our trustees have all made contributions to supporting
the running of the charity as well as many of them
running aspects of the support group, working with
members of the wider membership. All trustees have
played a part in fundraising activities, running stalls,
providing support to existing and new members and
communicating with all members as well as manning the
phone lines. Sam continues to allow us to use her garage
to store our resources and equipment which is very
convenient and saves us a lot of money.
Tracie, our treasurer, manages our accounts and works
with the chair to ensure invoices are paid. She also
provides any technical support any of us need in
undertaking our duties.
Sally has been running the Sewn with Love group and
the Luncheon Club. She also has played a key part in
arranging and manning our fundraising efforts.
Chris has supported Sally with running the Sewn with
Love group.
Zoe has been working on developing the website,
purchasing resources, paying invoices, supporting the
Sewn with Love group and has arranged the evening
meetings.
Barbara has administered the Facebook birthday club,
set agendas and created meeting minutes, managed our
membership and undertaken a whole host of other
administrative duties.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole|Para 1.20|This year has seen a significant recovery from the Covid
pandemic and whilst we used a hybrid model during the
initial transition, we are now operating our regular
activities in a face to face way.
Fundraising opportunities have been few and far
between. Our only stalls have been at the Dragon Boat
racing in September where we raised £152.58 and a stall
at Dunelm where £67 was raised.
We have continued to see a number of donations made
as a result of people receiving our heart pillows.
300 Heart Pillows and 160 Drain bags have been
delivered to the hospital and these continue to be well
received, with many notes of thanks being sent to us.
We have seen an increase in new members joining us
this year which may perhaps be attributed to the lack of
face to face contact from the hospitals.| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Year End Total £2296.00| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|N/A| |
Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|Funding is divided into projects and deposits and
withdrawals are recorded against the project budget.| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity has sufficient funds to operate for the
duration of the coming year.
We need to work on securing grant funding in this coming
year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Macmillan Grant Dragon Boat Race
Amazon smile Dunelm stall
Easyfundraising
Public donations
Pillow donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Our outgoings have now increased and our reserves are
significantly reduced.| |Other||The introduction of clearbooks for our accounts has
simplified the accounting processes.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Our wider membership is informed when posts come up
and are invited to put their names forward. They submit
their statement of intent and are voted on via a majority
vote from the BOT at an AGM| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |
Policies and procedures
adopted for the induction and
training oftrustees|
Para 1.51|
We have arranged for a handover period where new
trustees or trustees taking on new roles are supported in
the transitionperiod.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a Board of Trustees (BOT) and is a
foundation model. Additionally we have
members/volunteers of our support group which we refer
to as our wider membership. The wider membership do
nothave anyresponsibilityfortherunning ofthe charity.| |Relationship with any related
parties|Para 1.51|Yorkshire Cancer Community, Humber Coast & Vale
Cancer Alliance, Breast Cancer Now, Macmillan, The
Haven, York Against Cancer, Yorkshire Cancer Research| |Other||| ## **Reference and Administrative details** |Charity name|Breast Friends York| |---|---| |
Other name the charity uses|BFY,York BreastFriends| |Registered charity number|1175926| |Charity’s principal address|44 Garfield Terrace, York, YO264XU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| ||Zoe Bounds|Chair|| ||Barbara Griffin|Secretary|| ||TraceySteeley|Treasurer|| ||SallyHarris||| ||Chris Johnson||| ||Sam Broadbent||| ||Justine Baulk||| ||||| ||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## **END OF FINANCIAL YEAR SUMMARY Prepared by Tracie Steeley on 6[th] June 2022** Distribution of funds to individual pots and income and expenditure for current financial year 01/04/2021 – 31/03/2022 |**Pot**|**Starting**
**Balance**|**Income**|**Expenditure**|**Ending**
**Balance**| |---|---|---|---|---| |||||| |Admin|176|429|1768|-1163| |Meetings|129|130|200|59| |Supportive
Sewers|2940|137|341|2736| |Lingerie Eve|95|0|0|95| |Browns|0|0|0|0| |Luncheon
Club|374|0|535|-161| |BF Too|0|0|0|0| |Exercise|535|0|0|535| |Therapy|45|150|0|195| |||||| |Totals|4294|846|2844|2296| These figures are placed in whole pounds so do not calculate the current balance in the bank to the exact pound as per charity commission accounting guidelines. - TOTAL overall income **£846** - TOTAL overall expenditure **£2844** - TOTAL held in bank currently **£2296**